Children's Administration Glossary

Brief Description

This Children's Administration Glossary section is a compilation of the Department's Program and Policy terms, and terms unique to individual CAMIS Modules. There are terms listed (in blue) that do not have definitions, if you see any that you know, please use this email link to submit your definitions. It is important that these definitions are as used by DSHS Children's Administration, and not solely dictionary definitions. Please feel free to add, suggest changes or suggest deletion of terms. The purple box at the top of the page has hyperlinked letters, click on the letters to see that section of this document. This box will remain at the top of your window when you scroll through the document.

To return to the top, click your cursor anywhere on this page and press the Home key on your keyboard.

Abandoned
When the child’s parent, guardian, or other custodian has expressed, either by statement or conduct, an intent to forego, for an extended period, parental rights or responsibilities despite an ability to exercise such rights and responsibilities. If the court finds that the petitioner has exercised due diligence in attempting to locate the parent, no contact between the child and the child’s parent, guardian, or other custodian for a period of three months creates a rebuttable presumption of abandonment, even if there is no expressed intent to abandon. RCW 13.34.030

Abandonment
When the child's parent, guardian, or other custodian has expressed, either by statement or conduct, an intent to forego, for an extended period, parental rights or responsibilities despite an ability to exercise such rights and responsibilities. If the court finds that the petitioner has exercised due diligence in attempting to locate the parent, no contact between the child and the child's parent, guardian, or other custodian for a period of three months creates a rebuttable presumption of abandonment, even if there is no expressed intent to abandon. RCW 13.34.030

Absent Parent
The parent or steparent who:

1. Does not live with an eligible child.
AND
2. Has a legal duty to support the child.

Abuse or Neglect
The injury, sexual abuse, sexual exploitation, negligent treatment, or maltreatment of a child by any person under circumstances which indicate that the child's health, welfare, and safety is harmed, excluding conduct permitted under RCW . An abused child is a child who has been subjected to child abuse or neglect as defined in this section. RCW 13.32A.030

AC Line
Action Code Line is used to select a code to review information or execute a procedure in Classic CAMIS. Press F1 for HELP to determine the appropriate action code.

Access
(1) Microsoft Access software for databases.(2) Access is given to persons with permission.

ACES
ACES is an acronym for the Automated Client Eligibility System which is an automated system that supports the operations of DSHS Community Service Offices by integrating DSHS public assistance programs under a single, client-based, on-line system for determining client eligibility, benefit issuance and for management support. ACES was designed to improve local office worker efficiency and effectiveness, improve and enhance the quality of services, reduce error rates and provide improved management reporting and information.

ACES Client ID
An AU ID assigned to a client by ACES. E.g.001123456 - 9 digits in length.

ACES Help Desk
Help Desk specifically for ACES sign on problems and questions. (360) 664-4560.

Acrobat Reader Preferences
User preferences for viewing Adobe Acrobat pdf files. This pertains to display percentages, continuous page scrolling, etc.

Action Code Line
The action code line is used to select a code to review information or execute a procedure in Classic CAMIS. Press F1 for HELP to determine the appropriate action code.

Action Log
Items tracked automatically by the computer of actions taken on a record. An object that documents actions taken on specified records in the CAMIS database.

Active Waiver
A waiver to WAC which has not expired.

Active Waivers Effective Closed Date of License
If a waiver is active the effective end date can be no later than the expiration date of the license or the date the license is closed (i.e. when a license is closed - locate all active waivers and end them effective the date of the closure of the license).

Activity
A task performed by a worker.

Actor
Someone or something, outside the system that interacts with the system.

Addendum to allegations
Additional information on an allegation in a referral. Record on Referral through an SER.

Additional Resources
Narrative regarding availability of additional financial resources for the child including special needs trusts, Individual Indian Money accounts, insurance settlements,etc. Record on child's person ID.

Admin File
Admin File Diagnostics is a tool used to assist in identifying who has access to an Admin File as well as identifying the Person ID, Referral or Case which has been admined The Admin File Diagnostics also identifies the direct and indirect relationships in an Admin File. Some information displayed in the Admin File Diagnostics provides the user with the type of service a person or family is receiving. Therefore, only Admin File owners and automation trainers have this tool available to them.

Administrative Hearing
Administrative Hearing regarding the Licensee. Record on License or Facility Complaint.

Administrative Review
A review open to the participation of the parents of the child, conducted by a panel of appropriate persons, at least one of whom is not responsible for the case management of, or the delivery of services to, either the child or the parents who are the subject of the review. 42 SAC 675, Sec. 475.

Administrator
The individual who has the daily administrative responsibility of a crisis residential center, or his/her designee. RCW 13.32A.030(1)

Adobe Toolbars
Adobe Acrobat pdf file toolbars include; save copy to file, print, show/hide navigation pane, copy, move window tool, zoom, text tool, first page, previous page, next page, last page, go to previous view, go to next view, actual size, fit in window, fit width, rotate, find, find again, jumps to the previous highlight, jumps to the next highlight.

Adoptee
A person who is to be adopted or who has been adopted. RCW 26.33.020.

Adoption Agency
A licensed child placement agency that facilitates and places children for adoption. RCW 74.15.020, WAC 388-148-1115.

Adoption and Safe Families Act
Federal legislation passed on November 19, 1997. It strengthens titles IV-E and IV-B of the Social Security Act by requiring more accountability and better efforts and results from state agencies receiving funding as well as from parents who have had children placed in foster care. The law focuses on the safety, permanency and well being of children, on efforts to achieve shorter stays in foster care, increased number of adoptions, and safer foster care placements.

Adoption Assistance State
The state that is signatory to an adoption assistance agreement in a particular case. RCW 74.13.154

Adoption Incentive Payments
Extra payments made to states for finalizing adoptions beyond a base number of adoptions for a fiscal year. States receive $4000 per foster child adoption that exceeds the base number and $2000 per special needs child adoption that exceeds the base number.

Adoption Medical
Adoption Medical provides medical services to eligible adopted children through the state Medicaid program.

Adoption Order
The order that finalizes adoption, and will effectively give the termination date for IV-E funding.

Adoption Program
CA’s adoption program focuses exclusively on placing special needs children in foster care into adoptive homes. These children may be difficult to place for adoption because of emotional and behavioral problems, developmental delays, or because they are part of a sibling group or are older (over the age of five years). Adoption Services recruits and screens families interested in adopting children who are in the care and custody of the department. CA places waiting children in homes with approved adoptive families and provides adoption planning, preparation, and pre- and post-placement services to the adoptive child and family. CA does not provide adoption services to individuals adopting independently or internationally.

Adoption Review Order
This is an order produced in place of the Dependency Review Order for Legally Free Child after the rights to the parents have been terminated. This order also should have the RE/PP language.

Adoption Services and Adoption Support Program
Recruitment of families, matching of children available for adoption with interested families, family preparation and home certification are all part of the adoption program. Services and funding are available for families adopting special needs children from foster care. The program includes help with legal assistance, fees for adoption, ongoing monthly maintenance for adopted children with special needs, medical coverage to age 18, counseling (as pre-authorized), and training opportunities.

Adoption Support
Assistance to adoptive parents after the placement or adoption of a special needs child based upon a written agreement between the adoptive parents and the agency. The child may qualify for adoption support based on its title IV-E eligibility or on its eligibility for the state-funded adoption support program. The child must be a difficult-to-place, special needs child who cannot or should not be returned to its parent(s). Other IV-E eligibility criteria must also be met.

Adoption Support Program
Funding resources are available through the Adoption Support Program to assist families adopting children with special needs. Adoption Support is designed to help families offset the additional expenses involved in caring for a child with special needs. Pre-authorized counseling, training and child care or intensive supervision are some of the services that may be subsidized through Adoption Support.

Adoptive parent
The person or persons who seek to adopt or have adopted an adoptee. RCW 26.33.020

Adult Family Home
"Means a residential home in which a person or persons provide personal care, special care, room, and board to more than one but not more than six adults who are not related by blood or marriage to the person or persons providing the services." RCW 70.128.010

AFCARS
Adoption and Foster Care Analysis and Reporting System is a system for collecting data on children in foster care and children who have been adopted under the auspices of the State child welfare agency. There are two components, the State component and the Federal component. The State component consists of the information system used to collect case management information, and transmit the AFCARS data to the Federal system. The Federal system consists of the information system that receives the data, process the data and checks it for compliance and quality, and the development of reports. Link to AFCARS User's Guide.

AFDC
Aid to Families with Dependent Children (AFDC) was an entitlement program under Title IV-A of the Social Security Act which provided financial assistance to eligible needy families. It was repealed August 22, 1996 by federal welfare reform legislation that created a block grant under Title IV-A called Temporary Assistance To Needy Families (TANF). Eligibility for Title IV-E funded foster care is still based upon AFDC eligibility criteria as is existed on July 16, 1996

AFDC Need Standard
The AFDC need standard for title IV-E purposes is the amount of total, nonexempt income adjusted to assistance unit size used as a benchmark to determine eligibility for AFDC benefits. (See WAC 388-218-1710 & WAC 388-218-1720 Income Test, per REV 1390, New 6/3/94, no longer in print, but available upon request from the Headquarters federal funding unit)

This table delineates the limit of income a AFDC applicant could have had in 1996 and still qualify for assistance or be qualified for federal IV-E funds. This standard is still used today to determine IV-E Eligibility.

AFDC Eligibility Rules (1996)
The rules that were used in 1996 to qualify applicants for financial assistance from the federal and/or state government.

Aftercare Services
The provision of less intensive, ongoing services to youth and their families the youth's discharge from residential care or in-home services.

AFRS
Agency Financial Reporting System

Age Range
The age range of children's ages that the provider is licensed to provide care

Age of Majority
The age of eighteen (18), when a child is considered an adult. Legal Custody with the Department is dismissed.

Agency
Any public or private association, corporation, or individual licensed or certified by the department as a child-placing agency under chapter 74.15 RCW. RCW 26.33.020

Aggravated Circumstances
Certain parental crimes, defined in state law, that make it unnecessary for DCFS to make reasonable efforts to prevent a child's removal from home or to reunify the child with his or her family. Aggravated circumstances include such crimes as abandonment, torture, chronic abuse, sexual abuse, murder, voluntary manslaughter, and felony assaults resulting in serious bodily injury.

AIDS
A diagnosis given if an individual is infected with Human Immunodeficiency Virus (HIV) and has an AIDS defining condition or laboratory evidence of severely impaired immunity. These conditions in adults include Pneumocystis carinii pneumonia (PCP),invasive cervical cancer, and tuberculosis. In children, symptomatic infection (ClassP-2) might include PCP, bacterial infections, neurologic disease, or cytomegalovirus.

AIRS
Administrative Incident Reporting System.

Albanian
Of or relating to Albania or its people, language, or culture. Language and Race Type in CAMIS.

Alcohol/Drug Assessment Center
A facility that completes the process of determining the nature, cause progression and prognosis of a problem and the personalities and situation involved therein; the assessor acquires an understanding of a problem, what causes it and what can be changed to minimize or resolve it.

Alcohol/Drug Rehabilitation Facility
A facility that provides services to assist in restoring a person to a health condition or useful capacity to the extent possible.  Helping people who have been impaired through injury, disease or dysfunction; may include physical therapy, Psychotherapy, exercise, training and lifestyle changes.

Alert
Notification of an event in the system sent via email.

Alert Notification sent via email
Notification sent automatically via CAMIS to Outlook mailbox.

ALF
Assisted Living Facility

Alias Information
Other names used by a person or business in the CAMIS system.

Alias Name
An alternate name a client has been known by.

Allegations
A statement not yet proven .

Alleged father
A person whose parent-child relationship has not been terminated, who is not a presumed father under Chapter 26.26 RCW, and who alleges himself or whom a party alleges to be the father of the child. It includes a person whose marriage to the mother was terminated more than three hundred days before the birth of the child or who was separated from the mother more than three hundred days before the birth of the child. RCW 26.33.020

Alternate Facility Mailing Address
An alternate address for the facility - typically a PO box.

Alternate Living
"Need for personal and special care -- Licensing -- Rules and regulations.
The department is authorized to promulgate rules and regulations establishing eligibility for alternate living arrangements, and license the same, including minimum standards of care, based upon need for personal care and supervision beyond the level of board and room only, but less than the level of care required in a hospital or a nursing facility as defined in the federal social security act." RCW 74.08.044

Alternative Response System (ARS)
Alternate Response System services are provided statewide through regional contractors to help reduce the risk of child abuse and neglect and re-referrals to CPS. ARS serves families whose CPS referrals are determined to be low risk or moderately low risk at intake or following investigation. Priority is given to families who have one or more of the risk factors which research has shown to best predict the likelihood of re-referral. Contracts are outcome oriented rather than fee for service, and operate under one of two ARS models: Public Health Nurse (PHN) model or Social Service. The Public Health model focuses on health issues particularly with children under the age of six.  The Social Service model has a broad focus, ranging from parenting classes to making referrals for housing and employment resources.

American Indian (Gen)
Race & Language Type

American Indian or Alaska Native
Race & Language Type

American Sign Language (ASL)
Language Type

Amharic
Of or relating to Ethiopia or its people, language, or culture. Language and Race Type in CAMIS.

Applicant
Any of the following: - Any prospective employee who will or may have unsupervised access to children under 16 years of age or developmentally disabled persons during the course of his/her employment or involvement with the department. RCW 43.43.830(1)(a) - Any prospective volunteer who will have regularly scheduled unsupervised access to children under 16 years of age or developmentally disabled persons during the course of his/her employment or involvement with the department under circumstances where such access will or may involve groups of:

1 -- Five or fewer children under 12 years of age.
2 -- Three or fewer children between 12 and 16 years of age.
3 -- Developmentally disabled persons. RCW 43.43.830(1)(b)
4 -- Any prospective adoptive parent, as defined in RCW 26.33.020. RCW 43.43.830(1)(b)

Applicant (ACES)
A person who has filed for assistance or benefits.

Application
The first application for licensure at the current physical address. Renewal application - an application to extend licensing at the same physical address for an additional three years.

Application Code
A = Application
R = Renewal Application

Application Date
The date an application for Licensing is first received by OFCL.

Application Received Date
Date the application form for licensure or relicense was received by DLR.

Application Settings
Settings that are unique and customizable to that user for that application (User Preferences).

Application Type
Application or Renewal. Values of "A" or "R".

Approving Worker
Child Day Care Payments the approving worker is the representative of DSHS who establishes that the client is eligible to receive childcare benefits. The authorizing worker is the representative of DSHS who authorizes childcare payment through the Social Service Payment System (SSPS). The approving worker is often the authorizing worker also.

Arabic
Of or relating to Arabia or its people, language, or culture. Language and Race Type in CAMIS.

Area Agency on Aging
Agencies contracted with Aging and Adult Services Administration (AASA) to provide ongoing case maintenance and case management for Home and Community Services (HCS) cases.

Area Manager
Person who is responsible for one or more DCFS offices; supervises supervisors.

Armenian
Of or relating to Armenian or its people, language, or culture. Language and Race Type in CAMIS.

ARS
Alternate Response System

Artifact
A piece of information that is used or produced by a software development process. An artifact can be a model, a description, or software. Synonym: product.

ARY
At Risk Youth Petition (Legal order)

Adoption and Safe Families Act (ASFA)
ASFA is federal legislation passed on November 19, 1997, intended to strengthen Titles IV-B and IV-E of the Social Security Act. It requires greater accountability on the part of states for the safety, permanency, and well-being of children in the state's foster care and adoption programs through the achievement of such outcomes as shorter stays in foster care, an increased number of adoptions, and safer placements of children.

Asian Indian
Language and Race Type in CAMIS.

Assessment
An evaluation or overview of a child's functioning in particular areas of his or her life, or an evaluation of a parent or family's functioning , or an assessment for substance abuse on the part of an individual.

Assigned User
One who is assigned an activity to be completed.

Assignment
Licensor assigned to a license, social worker assigned to a case, supervisor assigned to a referral, etc.

Assignment Procedures
The various procedures used in CAMIS to assign workers to records Associated Person.

Assistance Unit
Assistance unit refers to the group of individuals residing in the same household whose income and/or resources must be considered in the aggregate when determining eligibility for federally or state funded income assistance. Under some circumstances, one person may be considered an assistance unit even though living in the same household with other individuals. An example of this is child only cases: The child is living with relatives who receive TANF only for the child's needs, but not for themselves.

Associated Person
An individual whose person ID has been related to a CAMIS business ID. (See: "To display the contact person(s) for the facility you must select the individual(s)name from the list of persons associated with the business id.").

Associated Time Frame
The number of hours, days, weeks, months, years an activity item has to be completed as cited by an authority.

At-Risk Youth
An individual under the chronological age of eighteen years who:-- Is absent from home for at least seventy-two (72) consecutive hours without consent of his/her parent;-- Is beyond the control of his/her parent such that the child's behavior substantially endangers the health, safety, or welfare of the child or any other person; or-- Has a serious substance abuse problem for which there are no pending criminal charges related to the substance abuse. RCW 13.32A.030 (See ARY)

Attached
A record related to another record in CAMIS. (For example: If SERs are attached to a license record, give the worker the option to transfer the SERs to another license control id before deleting the license record.)

Attempt Initial Face to Face Contact
Document CPS attempts to make the Initial Face to Face (10-day rule). Record on Referral and select child's person ID.

Attorney At Law
A person legally appointed by another to act as his or her agent in the transaction of business, specifically one qualified and licensed to act for plaintiffs and defendants in legal proceedings.

Audit of Files
Used by someone doing a review, not by the worker's supervisor or the case worker/licensor. Record on Case or license or referral.

Authority
A Washington Administrative Code (WAC), Revised Code of Washington (RCW), Code of Federal Regulations (CFR), Indian Child Welfare (ICW), or Children's Administration Policy.

Authority to Place
Legal action authorizing a child's out-of-home placement.

Authorization
Service line on SSPS that authorizes the provider to receive payment for a service for an individual.

Authorizing a Placement
Any situation where CA staff are called upon to make a recommendation about the suitability of a placement resource for a child.

Authorizing Worker
Child Day Care Payments the approving worker is the representative of DSHS who establishes that the client is eligible to receive childcare benefits. The authorizing worker is the representative of DSHS who authorizes childcare payment through the Social Service Payment System (SSPS). The approving worker is often the authorizing worker also.

Auto Maximize Forms
In GUI Settings, Auto Maximize forms will cause GUI forms to expand and fill the available screen space.

Auto-Size
This found in the Assessment Application settings. When Auto-size is turned on, the data entry grids for the Risk Matrix will automatically expand when you enter text. If not checked, then the grid rows will stay the same height.

Automated Tickler
A tickler that is generated by the system.

Automation Trainers
Trainers who train computer programs, troubleshoot computer problems, assist users with computer problems, and work to ensure products that meet the customers' needs.

Back
Once clicked, the Back button will "go back" to the previous web page.

Background Check
Documentation of criminal background check and CAMIS history check.

Background History Explanation
Documentation regarding what the social worker did when there is a "hit" on the background check of an individual being considered as a placement resource. Record on Referral or case and select person ID of individual who the background check was completed.

Baseline
A reviewed and approved release of artifacts that constitutes an agreed basis for further evolution or development and that can be changed only through a formal procedure, such as change management and configuration control.

Basic Case Number
The basic case number is a six-digit number unique within a CA office. The basic case number is assigned when a case is opened. The basic number immediately follows the program code. (For example, 92L0012345-0). The last digit represents a family case (zero) or a dash/child's case (1 through 9).

BEER
Beneficiary Earnings Exchange Record

Behavior Rehabilitation Services (BRS)
CA contracts with community agencies for behavior rehabilitation services for children and youth with serious emotional, behavioral or medical difficulties who cannot be adequately served in family foster homes. BRS provides a high level of care and treatment for children and youth with the most severe and intensive needs. BRS is time limited with a focus on a return to a less restrictive environment. Services are offered in an array of settings including the child’s home, a treatment foster home or a group residential setting.

See After-Care Services, Continuum of Care, Group Care, In-Home Care, Residential Care, Staffed Treatment Foster Care and Treatment Foster Care.

BENDATA
State Beneficiary Data File

BENDEX
Interface to ACES. Information from BENDEX will be obtained via the ACES interface.

Beneficiary
A person who is entitled to Social Security benefits.

Bengali
Of or relating to Bengal or its people, language, or culture. Language and Race Type in CAMIS.

BESORBIT
Beneficiary Exchange State Orbit File

BHL
Boarding Home Listing

Bikol
Of or relating to Philippines or its people, language, or culture. Language and Race Type in CAMIS.

Bio/Adopt Parent Contact
Any contact with the parent(s) or guardian(s) that is not face to face. Record on Referral or case.

BL
Black Lung

Black/African American
Language and Race Type in CAMIS.

Blood Borne Pathogens
Pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, Hepatitis B Virus (HBV) and HIV.

Boarding House
"Means any home or other institution, however named, which is advertised, announced, or maintained for the express or implied purpose of providing board and domiciliary care to seven or more aged persons not related by blood or marriage to the operator. However, a boarding home that is licensed to provide board and domiciliary care to three to six persons on July 1, 2000, may maintain its boarding home license as long as it is continually licensed as a boarding home. "Boarding home" shall not include facilities certified as group training homes pursuant to RCW 71A.22.040, nor any home, institution or section thereof which is otherwise licensed and regulated under the provisions of state law providing specifically for the licensing and regulation of such home, institution or section thereof. Nor shall it include any independent senior housing, independent living units in continuing care retirement communities, or other similar living situations including those subsidized by the department of housing and urban development." RCW 18.20.020

Bodily Injury
Any damage to a person's physical condition including pain or illness.

BoilerPlate
Displays identifying information defined for that entity, e.g. person case or referral. This information does not change as the user changes selections on that window.

Borrowed Foster Home
The placement and supervision by an agency of child(ren) in a foster family home licensed or certified by another agency, with the permission of that agency.

BOSSN
Beneficiary's Own Social Security Number

Braille (Eng)
Language Type

Browse
A summary of information that contains links to various types of information ( e.g. person, case, referral).

Browser
A program used to view, download, upload, surf, or otherwise access documents (for example, Web pages) on the Internet. Netscape Navigator and Internet Explorer are well-known "Web browsers" that enable you to view and interact with Web sites.

Bulgarian
Of or relating to Bulgaria or its people, language, or culture. Language and Race Type in CAMIS.

Burmese
Of or relating to Burma or its people, language, or culture. Language and Race Type in CAMIS.

Business
A CAMIS record for a person or facility who provides a service to Children's Administration.

Business Files
All information about a business.

Business ID
All information about a CAMIS business record. The number that CAMIS assigns when a business is created; business serial number; ISN of the business record; BUSID.

Business Reply (BR) Account: Send email definition

Business Reply (BR) Mail: Send email definition

Business Type
A code used in CAMIS to identify the type(s) of service the business provides. This list originally comes from SSPS with the addition of one code RL (Relative placement resource).

BUSRELS screen
This screen show people associated with a business, and includes name, sex, role, relationship, caretakers, background check, training, default address for the business,start date, county, and person ID.

CA
The Children's Administration division of the Department of Social and Health Services. The Children’s Administration (CA) administers child welfare and licensing services through forty-four local offices located in six geographic regions.

CA Policy
CA policy as stated in the CASE Services Policy Manual, Operations Manual, Practices and Procedures Manual.

CA/N
Child Abuse and Neglect.

Cambodian
Of or relating to Cambodia or its people, language, or culture. Language and Race Type in CAMIS.

CAMIS
The Case and Management Information System (CAMIS) was developed as the result of a legislature mandate to automate Children's Administration file information and the tracking of DCFS clients. It provides operational case management and management reporting at various levels of the Administration. The federal government mandates and financially supports automated child welfare systems, and requires data submissions from the systems throughout the country to measure the success of public child welfare in enhancing child safety, well being, and permanency outcomes.

CAMIS GUI Application
Case And Management Information System, Network application with a GUI.

CAN
Claim Account Number

Canadian Indian Child
An unmarried person under the age of 18 who is a member of a treaty tribe, Metis Community, or a non-status Indian community from Canada. See "INDIAN CHILD" and "WASHINGTON STATE INDIAN CHILD."

Cantonese (Chinese)
Of or relating to China or its people, language, or culture. Language and Race Type in CAMIS.

Capacity
This has two meanings: 1. The number of children for which a facility can provide care and 2. The number, gender and age of children for which a facility can provide care.

CAPTA
Child Abuse Prevention and Treatment Act. Refer to the 2001 Comprehensive Child & Family Services Plan, section VIII.

CAPTA Administrative Hearing
Child Abuse Prevention and Treatment Act. Federal Term. Administrative Hearing regarding appeal by a subject on a founded referral. Record on Case.

Caregiver
A foster parent or a relative who takes a child into their home, and provides for the child's needs on a temporary or permanent basis. Someone who provides care for a child.

Caretaker Code
In PLACECR, documentation of caretaker is required on the From-Home screen. This satisfies AFCARS data element 44, Caretaker-Family Structure. The Caretaker codes are P - primary, and S - secondary caretaker.

Cascade Menu
The arrangement of active windows on your computer screen so that each is organized in front of the other with a portion of the title bar appearing at the top.

Case
A record containing information about a family which might include referrals for alleged abuse and/or neglect of their child, or requests for other services. The "case" also contains documents pertinent to findings made and services and contacts with the child and/or family.

Case Activity
An activity that must be completed by a worker as mandated by federal or state regulations that has a defined time frame.

Case Closure Extension by Supervisor
Narrative regarding extension of DLR/CPS case closure time lines. Record on SER.

Case File Make-Up
Case Number, Case Record, Client, Master File Clearances, Basic Number, and Suffix.

Case Inactive/Licensee Request
Narrative regarding Licensee's request to make the license inactive for a period of time. Record on license.

Case Management Performance Reports
Reports used by CA management staff to track trends in compliance with authorities.

Case Number
A two-digit office number, a one-letter program code, a six-digit basic number, and a one-digit suffix number (example: 92L0012345-0; the last digit represents a family case (zero) or a dash/child's case (1 through 9).

Case Plan
The case plan is a written document that provides a full and detailed description of the services to be provided to the child, his/her natural family and/or foster parents and, a description of the duties of the custodial child welfare agency in ensuring that the recommended services are delivered to all parties. The case plan also provides information gained from monitoring the services to document the effectiveness of the services and the need for any additional services. A case plan or, as it is called in CA, the Individual Service and Safety Plan (ISSP), is a federally mandated document and must contain specific elements as prescribed by federal law.

Case Record
The binder(s) containing forms and documents related to a person or family group of CA clients.

Case_AR coop status code
Custodial parent (CP) cooperation status code

Case_AR coop status code date
Date CP cooperation code was entered

Case_closure code
Code for reason case was closed.

Case_closure date
Date closure reason code was entered.

Case_closure definition
Description of the case closure code.

Case_Enforcement services code
Only enforcement codes indicating one of the following: AP on grant, Tribal services, bankruptcy stay, good cause, parent deceased.

Case_Enforcement services code date
Date enforcement service began

Case_Event tracking code
Code identifying the type of actions/ events taking place on the case (e.g. paternity establishment, enforcement).

Case_Event tracking code date
Date the case changed to the type of event

Case_Event tracking code definition
Definition of the event code

Case_FPLS run date
Date locate only case was sent to the Federal Parent Locator Service

Case_Interstate code
Code indicating if a case is an interstate case and if so whether it is initiating or responding.

Case_Interstate FIP code
State and local code for an Interstate case

Case_J/NCP flag
Indicator there are joint non-custodial parents on the case.

Case_status code
Code for the status of the case (e.g. open, closed)

Case_status date
Date the status code was entered

Case_type code
Code for current case types (e.g. AFDC, Non-Assistance).

Case_type date
Date case type was entered.

Caseload
A group of cases. Generally used to describe the number of open cases is currently assigned to a worker.

Cause/Order_Effective date
Effective date of the court order.

Cause/Order_FIPS code
FIPS code (identifies the location) of the court issuing the court order

Cause/Order_Freeform text
Text field for each open order sent or for the single closed order sent (60 characters).

Cause/Order_number
Assigned number for the cause/order number.

Cause/Order_Through Date
Date through which the order is in effect.

Cause/Order_Type Code
Code that describes the type of order (e.g. paternity, divorce)

CBCL
Child Behavioral Checklist (Kidscreen)

CD
Connect Direct

Cebuano
Of or relating to Philippines or its people, language, or culture. Language and Race Type in CAMIS.

Certified Mail
Consists of First Class or Priority mail of no intrinsic value and provides the sender with proof of posting. A record of delivery is maintained at the addressee's Post Office. The charge for Certified mail is in addition to the First Class or Priority mail charge. Certified mail does not insure the item against loss or damage.

Certification for Adoption
Means a person(s) constituting a household have submitted an application for adoption to the department or a Child Placing Agency, have had a satisfactory home study completed, and have been determined suitable as adoptive parent(s).

Chafee Foster Care Independence Program
CA began community collaboration efforts in 1998 to offer services to adolescents in their transition to adulthood. CA contracts with providers to offer outreach, individual assessment and plan development, skill building instruction through individual and group methods, IL plan review & updates, and case management. Youth not referred prior to age 18 and no longer in foster care may self-refer. Youth are able to return for services any time until age 21, even though they may have exited from the program. Refer to the 2001 Comprehensive Child & Family Services Plan, section VIII.

Cham
Language Type in CAMIS.

Chamorro
Of or relating to Guam and the Northern Mariana Islands or its people, language, or culture. Language and Race Type in CAMIS.

Change Control Board (CCB)
The role of the CCB is to provide a central control mechanism to ensure that every change request is properly considered, authorized and coordinated.

Change Management
The activity of controlling and tracking changes to artifacts. See also scope management.

Change Request (CR)
A general term for any request from a stakeholder to change an artifact or process. Documented in the Change Request is information on the origin and impact of the current problem, the proposed solution, and its cost. See also enhancement request, defect.

Check box
A check box appears as a square box with an accompanying label. When the choice is set, a check mark appears in the box.

Child/Juvenile/Youth
Any unemancipated individual who is under the chronological age of eighteen years. RCW 13.32A.030; RCW 13.34.030; RCW 26.33.020; RCW 26.44.020; RCW 71.06.010; RCW 74.13.020

Child & Family Services Review
The Child & Family Services Review is tentatively scheduled for late 2003 when WA will conduct the self assessment. In early 2004 the onsite portion of the review will be in Seattle and 2 other locations. The Review team will talk to parents, teachers, foster parents, etc. when evaluating outcomes in safety, permanency, and well-being.

Child Abuse and Neglect
Publication DSHS 22-614(X) provides a summary of operational definitions. These are acts or omissions which may be considered as indicators of possible CA/N. The factors are not exclusive or inclusive of all possible indicators and may vary by frequency, intensity, or severity. The investigative social worker shall consider all factors in the context of the situation and their impact on the child.

A. Physical Abuse

1. Non-accidental injury to a child which, regardless of motive, is inflicted or allowed to be inflicted by a caretaker.
2. Dangerous acts; i.e., acts constituting a serious risk to a child's physical or mental health, safety, or welfare but which do not result in the child's injury.
3. Cruel and inhumane acts; some parental actions are cruel and inhumane because of the physical and mental pain or injury suffered by children.
4. Physical Discipline: Guidelines for Communication with Parents, Professionals, and Referrers. RCW 26.44.015 reads: "This chapter shall not be construed to authorize interference with child-raising practices, including reasonable parental discipline, which are not injurious to the child's health, welfare and safety":

And provided further that "nothing in this chapter may be used to prohibit the reasonable use of corporal punishment as a means of discipline." Physical discipline of infants is a "dangerous act" placing these children at risk of serious harm. Corporal punishment of any child which meets the criteria for dangerous acts, non-accidental injury, or other similar harm to a child is not reasonable discipline.

The limited use of belts, sticks, switches, paddles, etc., on children may be objectionable but is not illegal. In communicating with parents, DCFS staff shall discourage these forms of discipline and suggest alternatives without defining these acts as abusive.
In general, physical discipline is "reasonable" when:

a. Physical discipline is used to educate and/or correct a child.
b. The parent's use of physical discipline is limited in degree and frequency.
c. Physical discipline is not used on vulnerable parts of the body and does not result in "non-accidental injury."
d. The parent(s) disciplining the child have control of their own behavior and emotions.
e. The method of discipline does not constitute a dangerous act.
f. The child has the intellectual capacity to understand the disciplinary act as a response to the child's misbehavior.
g. The disciplinary act is not injurious to the child's health, welfare, or safety.

5. Physical injury by other than accidental means results when any of the following occur:

a. Death.
b. Disfigurement.
c. Skin bruising.
d. Impairment of physical or emotional health; or
e. Loss or impairment of any bodily function.

6. Substantial risk of physical harm to a child's bodily functioning.
7. Sexual abuse against a child as defined in the criminal code, and includes intentionally touching a child for other than hygiene or child care purposes, either directly or through the clothing, the following areas of a child:

a. Genitals.
b. Anus.
c. Breasts.

8. Acts which are cruel or inhumane regardless of observable injury. Such are not limited to, instances of extreme discipline which demonstrate a disregard of a child's pain and/or mental suffering;
9. Assault or criminal mistreatment of a child as defined by the criminal code. RCW 26.44.020

Child Abuse and Neglect Facility Investigation Section
The Child Abuse and Neglect Section (CA/N Section) provides Child Protective Service (CPS) investigations regarding allegations of abuse and neglect to children in licensed, certified and state-operated facilities. The CA/N Section has five main goals, which are to 1) ensure the immediate safety of alleged child victims; 2) to investigate allegations of child abuse and neglect and make determinations regarding the existence of child abuse and neglect; 3) to assess whether the child in question has been abused or neglected in a state-regulated setting in ways that have not been alleged; 4) to identify risk factors within the facility which create a substantial risk of harm to children; and 5) to ensure consistency and equity toward providers in the investigation of abuse and neglect.

Child Care
DSHS provides child care assistance to both public assistance and non-assistance households. The child care program is known as "Working Connections Child Care". For child care allowances for FS E&T Clients, see Food Stamp E&T - Payments for Related Expenses.

Child Care Facility
Licensed through DCCEL The types are FA, CC and MC.

Child Care Institution
A private child care institution, or a public child care institution that accommodates no more than 25 children, and is licensed by the state in which it is located or has been approved by the agency of the state or tribal licensing authority (with respect to child care institutions on or near Indian Reservations) responsible for licensing or approval of institutions of this type as meeting the standards established for such licensing. The definition does not include detention facilities, forestry camps, training schools, or any other facility operated primarily for the detention of children who are determined to be delinquent.

Child Care Licensing Fee
Annual Fee paid by a Child Care Facility.

Child Contact
Any contact by license staff with a child in regards to a Facility Complaint. Record on facility complaint.

Child Day Care Centers
Child care is considered center care if:(1) It takes place outside the licensee's home; (2) It is regularly scheduled; (3) It is for a group of children. Although WAC 388-150-010 says a center must offer care for less than 24 hours, this refers to the center's hours of operation. A child should not be in care for more than 10 hours a day, with some allowances for parental travel time or other reasonable circumstances. RCW 35.63.170

Child Day Care Homes
Means a facility in the family residence of the licensee providing regularly scheduled care for twelve or fewer children, within a birth through 11 years of age range exclusively, for periods less than twenty- four hours.  They are also sometimes called “family child day care home”. See Family Child Care Home (this is the term used in the minimum licensing requirements for child care homes.)

Child Day Care In-Home
Child care provided by a person who may or may not be related to the child, in the child’s home.  Unlike licensed child care, these people do not have to be licensed as they are going to the child’s home, not providing child care in their own home.

Child Day Care Mini Center
"Mini-day care center" means a person or agency providing care during part of the twenty-four-hour day to twelve or fewer children in a facility other than the family abode of the person or persons under whose direct care the children are placed, or for the care of seven through twelve children in the family abode of such person or persons. RCW 35.63.170

Child Development-Mental Retardation:
Substantial limitations in developing cognitive function. See American Association of Mental Retardation (AAMR).

Child Fatality
Death of a child.

Child In Need of Services (CHINS)
A juvenile: 1. Who is beyond the control of his or her parent such that the child's behavior endangers the health, safety, or welfare of the child or other person; 2. Who has been reported to law enforcement as absent without consent for at least 24 consecutive hours on two or more separate occasions from the home of either parent, a CRC, an out-of-home placement, or a court-ordered placement; and 3. Has exhibited a serious substance abuse problem; or 4. Has exhibited behaviors that create a serious risk of harm to the health, safety, or welfare of the child or any other person; or 5. Who is in need of necessary services, including food, shelter, health care, clothing, education; or services designed to maintain or reunite the family; 6. Who lacks access, or has declined, to utilize these services; and 7. Whose parents have evidenced continuing but unsuccessful efforts to maintain the family structure or are unable or unwilling to continue efforts to maintain the family structure. RCW 13.32A.030

CHINS Fact-Finding and Disposition Order
This hearing must be held 5 or 10 days after the filing of the petition. This order must have the "contrary to welfare" and "reasonable efforts" findings. For the reasonable efforts determination, the order must say that DCFS (or DSHS) has made reasonable efforts, not just that the parent or child have made them. After the filing of a CHINS petition, a hearing must be held within 5 calendar days when a child is placed out of home, or within 10 calendar days when a child is living at home, excluding Saturdays, Sundays, and holidays. The order resulting from this hearing must have the "contrary to welfare" and "reasonable efforts" findings. See RCW 13.32A.160 for mandated hearing time frames. In cases where initial placement was with a voluntary placement agreement, the court order resulting from a CHINS fact finding hearing does not require a finding of reasonable efforts.

CHINS Petition
Means a petition filed in juvenile court by a parent, child, or the department seeking adjudication of placement of the child. Upon the filing of a CHINS petition at court, a child may be placed into care by DCFS. The petition is not a court order and therefore cannot be used for "contrary to welfare" and "reasonable efforts" determinations. The petition does not meet the Title IV-E requirement for obtaining a court order with "best interest of the child" findings within 180 days of the OPD when the original legal authority to place a child is a voluntary placement agreement.RCW 13.32A.030

Child Placing Agency (CPA)
A licensed agency which places children for temporary care, continued care, or adoption. Title IV-E may not be claimed for foster care for children for whom a CPA has placement authority. If placement authority is transferred to DCFS and the child has met the initial eligibility criteria, Title IV-E may be claimed for the child's placement in a CPA foster home provided that the CPA is a nonprofit agency.. Almost all such agencies are nonprofit. Title IV-E does not reimburse for-profit child placing agency placements. The Child Placing Agencies receiving payment through SSPS service code #3213 are required to participate in a one week annual time study.

Child Protective Services (CPS)
CPS provides 24 hour, seven day a week intake, screening and investigative services for reports of suspected child abuse and neglect. CPS social workers investigate appropriate referrals to assess the safety and protection needs of children and, when necessary, intervene by providing services designed to increase safety and protect children from further harm. Law enforcement, courts, and community teams are also critical members of the child protection system. Each has a distinct role and is integral to the checks and balances designed to protect children from abuse and neglect and to safeguard families from unnecessary disruption.

When it appears that a child is in danger of being harmed or has already been seriously abused or neglected, CPS, with a police officer or court order putting the child in protective custody, places the child with a relative or in foster care. By law, a child can be kept in protective custody for no more than 72 hours, excluding weekends and legal holidays. If the child is not returned to the parents or some other voluntary arrangement made within 72 hours, the matter must be reviewed by a court. If risk warrants ongoing placement, dependencies must be established in court. RCW 26.44.020

Child Study/Guidance Clinics:
Child Study/Guidance Clinics offers a variety of community-based clinical and behavioral health services:

• Assessment/evaluation
• Individual, family and group treatment
• Parent guidance, education and parent support services
• Consultation to schools
• Crisis intervention and emergency mental health services

Child Welfare Services (CWS)
Child Welfare Services provides both permanency planning and intensive treatment services to children and families who may need help with chronic or serious problems which interfere with their ability to protect or parent children, such as on-going abuse and neglect or intensive medical needs. Child Welfare Services are provided to children and families when long-term services are needed beyond those available through Child Protective Services (CPS) or Family Reconciliation Services (FRS). Most children served in this program are dependents of the state, in out-of-home care, or legally free for adoption. RCW 74.13.020

Child_BI number
Child Basic Identifier Number

Child_DOB
Child date of birth

Child_Domestic violence indicator
Family violence indicator is set on the child record.

Child_multiple active children on case
Flag indicating there are multiple children on the SEMS case

Child_multiple active names
Flag indicating SEMS has multiple name for the child.

Child_multiple active SSNs
Flag indicating the child has more than one active SSN is in the SEMS system.

Child_name_first
Child First Name

Child_name_last
Child Last Name

Child_name_middle
Child Middle Name

Child_paternity code
Indicates status of paternity establishment (e.g. established, not established)

Child_paternity code date
Date paternity code was entered

Child_relationship code to CP
Relationship of child to custodial parent (relationships identified are son, daughter, stepson, stepdaughter otherwise blank)

Child_relationship code to NCP
Relationship of child to non-custodial parent (relationships identified are son, daughter, stepson, stepdaughter otherwise blank)

Child_SSN
Child Social Security Number

Child_status
Status of the child (e.g. emancipated, current child, not associated, excluded, on the run)

Child_tribal code
Code for a tribe the child is a member of

Children's Administration (CA)
One of the organizational units administered by the Department of Social and Health Services. Children's Administration is composed of the Office of Deputy Assistant Secretary, Management Services Division, Division of Program and Policy Development, Division of Licensed Resources, and Division of Children and Family Services.

Children's Administration Technology Services (CATS)
Children's Administration Technology Services (CATS) is an information technology service organization. Our goal is to provide top quality customer service and IT products which support the mission of the Children's Administration.

Responsibilities

• Establishing and maintaining our State Automated Child Welfare Information System (SACWIS) and related Federal and management reporting.
• Software development of products that are needed to support the business needs of CA.
• Providing Intranet and Internet Web development and support.
• Creating and maintaining information connections to external data resources and service provider agencies.
• Coordinating IT training.
• Implementing and maintaining the network and computers that support CA business needs

Chinese (General)
Of or relating to China or its people, language, or culture. Language and Race Type in CAMIS.

CHINS
Children In Need of Service (CHINIS) A part of the state's Family Reconciliation Act, RCW 13.32A. It deals with children twelve and over who are beyond the control of their parents, have run away and have substance abuse or other at-risk behavior, or whose parents are unable, unwilling or unsuccessful in providing for their basic needs.

CHINS Petition
A petition filed in juvenile court by a parent, child, or the department seeking adjudication of placement of the child. RCW 13.32A.030. Upon filing of a CHINS petition, the child may be placed into care by DCFS. This petition is not an order, however, and therefore, cannot be used for "contrary to welfare" and "reasonable efforts" determinations.

Chiropractor
A physician who applies a system of therapy in which disease is considered the result of abnormal function of the nervous system. The method of treatment usually involves manipulation of the spinal column and other body structures.

Chiu Chow (Chinese)
Of or relating to China or its people, language, or culture. Language and Race Type in CAMIS.

CHORE
Relates to Long term care, RCW 74.39A.

CHORE Service Provider
Long term care provider.

CIR
Critical Incident Report. A form used for incidents reported at licensed facilities.

Citation of Authority
The act of naming the specific WAC, RCW, CFR, or CAMIS Policy number.

Claim: Send email definition

Claim Number
A number used by SSA to identify an individual who is a claimant or a beneficiary.

Claimant
A person on whose behalf an application is made.

Classic CAMIS
Original mainframe system application (Case and Management Information System).

Clerical
Children's' Administration Support staff.

Click
A click is the action of pressing and releasing the mouse button, usually to select or activate something.

Client
Any person requesting or receiving services in a CA office.

Client (ACES)
A synonym for beneficiary or recipient.

Client Overpayment
Client Overpayment - Payment is greater than the client is eligible to receive; Payments made for in-home or relative child care (child care exempt from licensing) services not provided.

Client Payee
Someone who receives payment on behalf of another person.

CLIP
Children's Long-Term Inpatient Program (CLIP). A residential mental health treatment program.

Closed
A CAMIS record that is no longer open.

Closed Date
The date a CAMIS record was closed.

Closed Facility License
License status of closed ("C"). A closed license record had a closed dated, and reason for closure recorded.

Closed License
A license record which is no longer active and has a closed status record.

Closed/Closure Reason
Reason for closure of a license.

Closed/Closure Reason Code
Code used to record the reason for closure of a license.

Closing Statement/Transfer Summary
Summary statement regarding a case that is closing or transferring to another worker.(A Closing Statement/Transfer Summary SER does not satisfy Summary Assessment Requirements.) Record on Referral/Case.

Closure
The process of closing a license.

CMD line
Command Line to initiate a specific procedure in the Classic CAMIS application.

CO
Central Office

COBRA
Consolidated Omnibus Reconciliation Act (COBRA) is a federal program that provides a uniform level of medical services nationwide for children receiving title IV-E payments. Any child in placement out of his or her state of residence can receive federal Medicaid services - via medical coupons - in the new state of residence.

Code of Federal Regulations (CFR)
Administrative laws established by the Congress of the United States.

Collateral
An SER type (not licensing type ) linked from an SER to a Complaint ID or License ID.

Collateral Contact
Contact with another person other than a child's parent or relative, foster parent,childcare provider, or other facility provider for additional information. Record on Referral/Case.

Column
The visual representation of a field in a datasheet, query or grid. Vertical stack showing the value of a field in every record.

Column Heading
The label that represents that column value.

Comments
A section of a CAMIS record that is used for notes (not the same as Service Episode Record documentation). Some records require a comment.

Commercial Business: Send email definition

Community College/University
an institution of higher learning providing facilities for teaching and research and authorized to grant academic 2 year & 4 year degrees.

Community Network
Means working relationships between DCFS, cultural consultants, key informants (lay/professional person), natural helpers (extended families, folk healers), and other agencies to develop cultural responsiveness.

Community Public Health and Safety Networks
The Community Public Health and Safety Networks (Networks) are fifty-three individual networks, each maintaining a board of 23 volunteer members committed to supporting local decision making processes and community-based family support services. Services provided in the community are designed to support families and reduce child abuse and neglect. The Networks are community-based models and provide recommendations for service coordination and policy change. Each network is working to reduce child abuse and neglect by taking locally appropriate actions, in partnership with Children's Administration and other professionals and lay residents of the community. After extensive public participation in the development of local long-range (ten-year) plans, the networks are implementing those plans. Actions include work to improve the system of services and supports, and provision of direct services to at-risk families. The work of the Networks varies from community to community, based on the decisions of local professionals and residents. Networks use Federal Family Support funds to purchase services and supports that are logically linked to preventing child abuse and neglect.

Compelling Reason
Means, for purposes of the Adoption and Safe Families Act, a factor in case planning that presents an unusual circumstance that makes necessary a
decision which would not normally be made for a child or family. “Compelling Reason” includes, but is not necessary limited to:

A. Circumstances in which a child:

1. Is older and is opposed, following a discussion with the social worker of the alternatives, to adoption as a permanent plan;
2. Has significant ties to the child’s family which are positive and expected to be ongoing and would be disrupted by termination of parental rights;
3. Is in placement for reasons other than abuse, neglect, abandonment, or no parent able or willing to care for the child (e, g., children in care due to the risk they pose to others, due to behavioral management issues, etc.);
4. Does not have a permanent placement resource identified and for whom there is significant risk that an adoptive resource will not be found; or
5. Has other unique situations described in the ISSP by the social worker that constitute compelling reasons not to file a petition to terminate parental rights.

B. The supervising agency is required to recruit, identify, and process a permanency placement resource for a child when a permanent plan other than reunification is identified for the child. In unusual circumstances, it may be appropriate to leave a child in a temporary placement setting until the court decision-making process is completed or in order to meet the treatment needs of the child.

Complainant
A CA client, foster parent, or other individual who files a complaint.

Complaint
A formally expressed dissatisfaction about the application of a CA standard or procedure or about an action or failure to act by CA; it does not apply to an inquiry for information. One or more records linked to a facility referral. The complaint record tracks license issues/findings, actions taken, and resolutions.

Complaint Issue
Potential WAC violation; an issue to be investigated; valid, invalid, inconclusive.

Complaint Record/Critical Incident Report Record
An incident that critical incident that required HQ attention. Critical Incident reports will be replaced by AIRS target date 6/2003.

Compliance Agreement
If plan was developed in response to a facility complaint, record on Facility Complaint. If plan was developed during licensing process, record on License or in SER regarding the licensing process. A compliance agree is used when a provider is temporarily out of compliance with a WAC.

Compliance Agreement Completed
(Compliance Agreement replaces Corrective Action) A Compliance Agreement is used when a provider is temporarilly out of compliance with a WAC.

Compliance Agreement Developed
A Compliance Agreement is used when a provider is temporarily out of compliance with a WAC.

Composite Record
The IV-E Tool user identifies person records that belong to the same individual. These records are combined to create a new composite record. The composite record is accompanied by a plus sign. It consists of selected demographic and income data from all the records identified as belonging to the same person. The plus sign is clicked to expand to display the all original records that were used to create the new record.

Comprehensive Child and Family Services Plan
This Plan is a consolidation of information about Title IV-B, part 1 (the traditional Child Welfare Services) and Title IV-B, part 2 (safe and stable family funding which includes service delivery in 4 categories - family preservation, community based family support, time limited family reunification, and adoption promotion & support) of the Social Security Act; Independent Living; and the Child Abuse Prevention and Treatment Act (CAPTA). A five year plan was last submitted June 30, 1999. Annual updates are due every June 30th thereafter and another 5 year plan is due in 2004. The Plan is submitted to Region X, Administration for Children and Families, Department of Health and Human Services, Seattle, WA. Beginning June 30, 2001 CA will submit the Strategic Plan as part of the Comprehensive Child & Family Services Plan. See the 2001 Comprehensive Child & Family Services Plan, Section IV.

COMTICK
Workers pending facility complaints list; "Complaint ticklers".

Concern
Pertaining to allegations of CA/N or request for services.

Confidential Mail
Mail marked as "confidential" and is opened only by the addressee or that person's supervisor/designee.

Configuration Manager
The configuration manager is responsible for setting up the product structure in the Change Management system, for defining and allocating workspaces for developers, and for integration. The configuration manager also extracts the appropriate status and metrics reports for the project manager.

Congratulations Letter
Award letter notifying provider that they meet licensing requirements. Congratulations letter; license award letter; a cover letter.

Congregate Care-Facility (CCF)
"Congregate care facility" means a licensed boarding home or a licensed private establishment which has entered into a congregate care contract with the DSHS. WAC 365-120-030.

Connected
Two or more computer records that are linked together electronically.

Constructive Removal
When there is no physical removal at the time of the OPD, but there is a 'legal' removal from the parent or legal guardian.

Consulate
A foreign governmental office with a designated official appointed to live in the host country, looking after that foreign country's citizen and business interests.

Consult with AAG
Narrative regarding any communication with the Assistant Attorney General or a Prosecuting Attorney who is representing the Children's Administration. Record on Referral, case,or license ID.

Constructive Removal
Aa federal term referring to the legal removal (though not necessarily the physical removal) of a child from his/her non-parental home which meets Title IV-E eligibility requirements. In such cases, if the child has lived with his or her parent within six months of the petition to the court or the signing of the VPA which initiates the legal removal, the child is considered to be removed from the parent. In a constructive removal, the child may remain with the person with whom s/he was living or be placed in foster care

Contact Person
Individual(s) identified as to receive notifications, letters or phone contact. (See:"To display the contact person(s) for the facility you must select the individual(s)name from the list of persons associated with the business id.").

Contact with Child's Social Worker
Contact with a child's social worker for additional information. Record on license or facility complaint.

Contaminated
The presence or the reasonably anticipated presence of blood or other potentially infectious materials on an item or surface.

Continuous
Adobe preference for page scrolling.

Continuum of Care
Means provision of care from in-home services to highly structured residential care and the ability to provide appropriate services to the child/family.

Contract
Children's Admin contract for services with a business.

Contracts Monitor
Children's Admin worker responsible for overseeing a contract.

Contrary to Welfare (CTW)
A judicial protection mandated by federal law to eliminate the unnecessary removal of a child from the home and the accompanying trauma to the child. This protection is in the nature of a court finding and must be entered in the very first order resulting in the removal of the child from the home. The language of the finding must be "to the effect that it would be contrary to the welfare of the child to remain in his or her home." Failure by the court to make this determination in the initial removal order renders a child ineligible for IV-E funds for that entire placement episode.

Control ID
The number that CAMIS assigns to a license when it is created.

Control Panel
Click Start, select Settings, select Control Panel. This is a window that can adjust system settings such as mouse speed, devices, display, connections, screen colors, speaker volume, communications, etc.

Coordinated Benefits Referral
14-226 Sent to CSO to let them know the child returned to the home.

COPES
Community Options Program Entry System

COPES Agency Provider: Send email definition

COPES Individual Provider: Send email definition

Copy
Makes a duplicate of an object (Image or text).

Correctional Facility
Means a facility operated by a governing unit primarily designed, staffed and used for housing of adult persons serving terms not exceeding one year for the purposes of punishment, correction, and rehabilitation following conviction of a criminal offense. WAC 289-02-020

County Code
A code used to track a Washington State county. One additional "county" exists in the code table - Out of State.

County/City/Juvenile Court: Send email definition

Court
The superior court of the State of Washington. RCW 26.33.020; RCW 26.44.020

Court Activities
Narrative regarding Dependency, ARY, or CHINS hearings. Record on Referral or case.

Court Order Date
Copies of court orders in the financial revenue files must be signed and dated, or have a "date file" stamp. However, if the date of the hearing differs from the signing date, the date of the hearing will be the date considered as the court order date.

Courtesy Supervision
A case in which the worker assigned is supervising the placement of a child from another office within the state. This case shall also be open in the sending office as a CPS, CWS, or FRS case.

CP
Child Placement Facility Type. Child Placing Agency.

CP_address confidentiality flag
Flag indicating this address should not be given out. The flag is set when the CP address is the Secretary of State.

CP_address date
Date when address was entered into the system

CP_address verification code
How the address was substantiated (e.g. verified source, payment)

CP_address_mailing
If found, mailing address of the custodial parent.

CP_address_residential
If found, custodial parent residential address.

CP_asset address**
If found, address where asset resides

CP_asset amount
The fair market value of the asset

CP_asset type code
Definition of the type of asset

CP_BI number
Basic Identifier of the Custodial Parent.

CP_DOB
CP Date of Birth

CP_DOC number
CP Department of Corrections number

CP_DOC number associated FIPS code
State and County code for location of correction facility.

CP_DOD
CP Date of Death

CP_Domestic violence indicator
Family violence indicator set on the CP record

CP_employer address**
If found, the address of an employer of the CP.

CP_employer date
Date when employment information was entered into the system.

CP_employer source code
A code indicating how the employer information was identified (e.g. ES info, UC info).

CP_employer type code
Code indicating the type of employment (e.g. military)

CP_L&I #
Labor and Industries Number if found for CP

CP_L&I claim #
Labor and Industries Worker's Comp Claim Number if found for CP.

CP_military info on CC
Military information on the custodial parent.

CP_multiple active names
Flag indicating SEMS has multiple name for the CP.

CP_multiple active SSN numbers
Flag indicating the CP has more than one active SSN is in the SEMS system.

CP_name_first
Custodial Parent first name.

CP_name_last
Custodial Parent last name.

CP_name_middle
Custodial Parent middle name.

CP_SEMS case number
SEMS case number for the custodial parent

CP_sex code
Sex of the custodial parent

CP_SSN
Custodial parent social security number

CP_telephone number
Custodial Parent telephone number.

CP_tribal code
Code for a tribe the custodial parent is a member of

CPA
Child Placing Agency. A private agency such as Lutheran Social Services which licenses people to provider foster care.

CPS
Child Protective Services.

CPS 90-Day Extension
DCFS supervisor uses to record an extension of the 90-day time limit for closure of CPS investigation or services. Record on Referral or case.

CPS Allegation
Text in the referral module.

CPS Coordinators
Child Protective Services Coordinators

CPS/Accepted
A decision on a CPS referral that indicates allegations of abuse and neglect have been accepted for an investigation.

CPS/CWS Child Care
Subsidized childcare can be provided for at-risk families as part of a CFS case plan for families receiving CPS or CWS services. This childcare can be provided without requiring families to participate financially.

CPT
Child Protection Team

CRC
Crisis Residential Center. Facility type code is "CR".

Create Action Log
The example paragraph below is describing a couple of things. When it says an SER is automatically created - it means that there should be space for text and that this text and dates should display in the SER module as a WA - waiver SER. The second sentence means that when a FH assessment or reassessment is recorded in the license module that an action log record should be created. And that this particular type of Action should display in the SER module as a Home Study. (See: "When a waiver is entered on a license an SER is automatically created. The WA SER will include the waiver code type; beginning and end date, and text required selections. When a foster home assessment or reassessment is done in license an action log will be created and displayed in SER.)

Create Business ID
The means to create a new CAMIS Business record.

Crimes Relating to Drugs
A conviction of a crime to manufacture, deliver, or possession with intent to manufacture or deliver a controlled substance.

Criminal History
The Department currently conducts background checks, which includes criminal history information, for providers and individuals who will or may have unsupervised access to vulnerable adults or children.

Criminal History Check
A criminal history check, also known as a criminal background inquiry, is an investigation of a prospective foster or adoptive parent's or a relative's personal history to discover any criminal convictions that may indicate that the individual could pose a potential danger to children. Persons convicted of certain crimes cannot be licensed or approved either permanently or for a period of five years, depending on the specific conviction.

Crisis Residential Care
An agency that provides temporary residential care to children.

Crisis Residential Centers (CRC)
Crisis Residential Centers provide temporary shelter for youth ages 12 through 17 who run away from home or are in severe conflict with their parents. CRCs are available twenty-four hours per day, seven days per week. Placement is limited to a maximum of five days, and services are focused on the goal of family reunification.

Critical Incident
Includes serious and emergent incidents as defined by DSHS Administrative Policy 9.01 and other incidents requiring reporting or review, including but not limited to:-- Serious injury or death of a child in a CA active case or a case that has been closed within the last 12 months.-- Serious injury or death of a child in a Division of Licensed Resource (DLR) licensed facility. -- A case alleging client abuse or client neglect by a CA employee, volunteer, licensee,contractor, or another client. -- Conditions which present a substantial threat to CA operations or client safety,such as: a) work-related physical assault, serious injury, or death of a CA employee in the line of regular work activity; b) threat of physical violence to an employee or coworker; c) bomb threat, hostage situation, break-in or burglary; or property damage.-- Vehicle accidents involving CA staff, foster parents, or child day care providers with clients when there is an injury or death.-- Runaway of child in CA care when there is serious threat to the child or community.-- Any other unusual event or situation of special concern to CA or that may elicit a request for information from the news media, families, or community.

Critical Incident Report
A report generated from the CAMIS facility complaint record.

CSO
Community Service Office (Welfare Office); licensing provides for a report for them.

Ctrl
Control key on keyboard "Ctrl".

CTW (First Order)
If the authority to place the child is by First Court Order, use CTW First Order. See CTW for language.

CTW (Best interest of child within 180 days)
If the authority to place the child is by Voluntary Placement Agreement (VPA), use CTW Best interest of child within 180 days. See CTW for language.

Cultural Competence
Means a set of behaviors and attitudes that enables individuals working with a child or family to learn about or recognize the cultural context of a situation and to integrate that knowledge into an action.

Cultural Consultants
Means culturally competent individuals recognized by the department and/or client as a resource to help assess and/or resolve problems relating to cultural issues.

Cultural Diversity
Means the distinguishable differences in life styles, values, traditions, religions, etc.

Culturally Responsive
Means a pattern of behaviors that incorporates and acknowledges the importance of cultures (competence), the assessment of cross-culture relations (literate), vigilance towards the dynamics that result from cultural difference (effective), the expansion of cultural knowledge and the adaptation of services to meet culturally unique needs (relevant).

Culture
Means the integrated pattern of human behavior including thought, communication, actions, customs, beliefs, values, institutions, of a racial, ethnic, religious or
social group.

Current Date
Today's date.

Current License
A license that is valid for the current date.

Current Placement Episode
The period of time that begins with the most recent date that the child was removed from the home of the parent, guardian, or legal custodian for purposes of placement in out-of-home care and continues until: (a) the child returns home; (b) an adoption decree, a permanent custody order, or guardianship order is entered; or (c) the dependency is dismissed, whichever occurs first. RCW 13.34.030

Addional Information

Cursor
The little blinking line on your computer screen that looks like this a vertical bar ("|"). It is there to indicate where your next typed character will appear.

Custodian
The person or entity who has the legal right to custody of the child. RCW 13.32A.030

Customer
A person or organization, internal or external to the producing organization, who takes financial responsibility for the system. In a large system this may not be the end user. The customer is the ultimate recipient of the developed product and its artifacts. See also stakeholder.

CVPC
Child Visit Placement Compliance

CWTAP
Child Welfare Training and Advancement Program

CWS
Child Welfare Services

Czeck
Of or relating to Czech Republic or its people, language, or culture. Language and Race Type in CAMIS.

Daily routine letter
Procedure which generates letters from CAMIS that notify licensee of upcoming actions needed (such as fees due, renewal application due, Congratulations letter etc).

Danger Codes
These are used as visual clues that there is a Danger status for that client and to alert the Social Worker of any possible danger. They are High (red), Medium (yellow) or Low Danger (green) indicators.

Danish
Of or relating to Denmark or its people, language, or culture. Language and Race Type in CAMIS.

Dari
An Iranian language spoken in Afghanistan. Language and Race Type in CAMIS.

DASA
Division of Alcohol and Substance Abuse

Data Input Requirement
A data element or set of elements and the associated time frame they must be documented in CAMIS.

Data Management
Report/outcome purposes. E.g. Court mandated

Date Sensitive
Date the activity occurred.

Day Health Center
(2) "An adult day services program is a community-based program designed to meet the needs of adults with impairments through individual plans of care. This type of structured, comprehensive, nonresidential program provides a variety of health, social, and related support services in a protective setting. By supporting families and caregivers, an adult day services program enables the person to live in the community. An adult day services program assesses the needs of the persons served and offers services to meet those needs. The persons served attend on a planned basis. Nothing in this generic description of adult day services may be construed to modify the specific services or eligibility requirements referenced in the definition of adult day care and adult day health." - WAC 388-71-0702

DC
Day Care Center

DCCEL
Division of Child Care and Early Learning, formerly called the Office of Child Care Policy (OCCP). DCCEL is responsible for improving the quality of child care services and systems available to Washington's children and families. DCCEL has developed a network of resource and referral agencies that provide information to parents and who work to improve child care within local communities. DCCEL provides staff support to the Child Care Coordinating Committee which was established to facilitate communication and coordination among state agencies involved in child care. The DCCEL licensors inspect, monitor, license, and provide technical assistance to approximately 8,600 child care homes and 1,800 child care centers. DCCEL administers teen parent, seasonal, and homeless child care subsidies. DCCEL also administers the State Training and Registry System (STARS) for child care providers, as well as the quality enhancement grants to local communities to improve the quality of child care.

DCFS
DCFS is the acronym for the Division of Children and Family Services, an organizational unit within Children's Administration. DCFS is located in regional field offices whose social work staff provide direct services to children and families experiencing family conflict or that have abuse and/or neglect issues.

DCFS Office
Division of Children's and Family Services Office.

DCS
Division of Child Support

DD Group Home
Developmentally Disabled Group Home

DDD
Division of Developmental Disabilities

DDD Child
A child, age birth to 18 years, who meets eligibility criteria for DDD services (WAC 388-825-030) by virtue of having developmental delay (birth to age 6), mental retardation, autism, cerebral palsy, epilepsy , another neurological condition or other conditions similar to mental retardation. The developmental disability must begin before age 18, result in a substantial handicap, and be expected to continue indefinitely.

DDD Respite Care
The temporary relief provided to the care taker of a child or adult who meets DDD eligibility criteria and for whom DDD is providing services.

Death Case by Neglect: Send email definition

Deceased
No longer living; dead.

Decisions Codes
A list of choices for the decision on an intake referral.

Default address
The residence address for the primary caretaker in an intake referral.

Defect
An anomaly, or flaw, in a delivered work product. Examples include such things as omissions and imperfections found during early lifecycle phases and symptoms of faults contained in software sufficiently mature for test or operation. A defect can be any kind of issue you want tracked and resolved. See also change request.

Delete Complaint Record
Procedure use to put a delete flag on a facility complaint record.

Delete License
Eliminate a license record from CAMIS created in error.

Deletion
Removal of a record from the BENDEX System.

Demographics
Characteristics of a person. This may include; Name, Address, County, City, State, Zip, Phone number, Ethnicity, Race, Tribe affiliation, Language Type, Birthday, Military, Sex.

Demonstration Waiver
In 1994 PL 103-42 (amended by PL 105-89) authorized states to conduct demonstration projects that involved the waiver of certain Title IV-E requirements in the Social Security Act and that had a focus on permanence. At a minimum the waiver projects have to be cost neutral. CA signed the terms and conditions for their Demonstration Waiver Project in June 17, 1999. Currently __ states have Demonstration Wavier Projects. The first CA Demonstration Waiver Project started in Region 1 on May 1, 2000. Due to many factors the Region 1 Demonstration Waiver Project ceased on November 7, 2000. The next Demonstration Waiver Project started in Region 6, Vancouver, March 27, 2002.

Denial Begun (DLR)
Narrative regarding action taken to deny a license issuance or renewal. Record on license. DLR SER activity type.

Denied
Decision by Licensing to not award a license to applicant.

Dental Care
Care for the teeth.

Dentist/Orthodontist
A person who is trained and licensed to practice dentistry. Orthodontist is the dental specialty and practice of preventing and correcting irregularities of the teeth, as by the use of braces.

Denver II/Ages & Stages
The Denver II or the Denver Developmental Test, Version II is a standardized tool which tests infants and children for developmental milestones and delays. The Ages & Stages or ASQ is also a standardized tool which tests children for developmental delays. Both of these tools are used in the Kidscreen Program.

Department
The Department of Social and Health Services. RCW 13.32A.030; RCW 26.33.020; RCW 26.44.020

Dependency Court Proceedings
Dependency court proceedings are the legal process by which the custody of a child is removed from a parent and the care of the child and the authority to place the child is granted by the court to another party, such as the state child welfare agency or a licensed child placing agency. These legal proceedings are defined in RCW 13.34.

Dependency Disposition Order
The dependency disposition order is the order by which the court confers the care and custody of a child to another party such as the state child welfare agency or a licensed child placing agency or returns care and custody of the child to the parent or guardian. This order is the result of a hearing held in court during which the plan for the child for the next six months is reviewed and approved by the court.

Dependency Fact-Finding
The dependency fact-finding hearing represents the "trial" phase of the dependency proceeding in which the court decides if the allegations stated in the petition have been proven or not proven This finding is completed previous to or in conjunction with the disposition order.

Dependency Guardian
The person, nonprofit corporation, or Indian tribe appointed by the court pursuant to RCW 13.34.232 for the limited purpose of assisting the court in the supervision of the dependency. RCW 13.34.030. A dependency guardianship is a judicially established relationship between a child and a caretaker intended to be permanent and self-sustaining. A dependency guardianship is established when a foster parent or a relative is given certain parental rights to a child through the authority of the dependency statutes of the Juvenile Justice Act. For Title IV-E claiming, the establishment of the guardianship ends the placement episode while the placement event remains open solely for the purpose of making foster care payments to the guardian.

Dependency Guardianship
A judicially established relationship between a child and a caretaker intended to be permanent and self-sustaining. A guardianship is established when a foster parent or a relative is given certain parental rights to a child through the dependency statues of the Juvenile Justice Act. A legal guardianship always ends the placement episode and becomes the new potential removal home that the AFDC relatedness test must be applied to should the guardianship end and the child be reviewed for IV-E eligibility. Dependency guardianships are unique to Washington State. They are determined in Juvenile Court under RCW 13.34. If a dependency guardian wants to be paid the foster care rate for caregivers, the guardian must meet DSHS requirements and become a licensed foster parent.

Dependency Order
An order that follows a dependency trial or agreement by all concerned parties to the conditions of the child remaining in care and or return home.

Dependency Review Order
Most succeeding orders that follow the initial dependency order. It is here that we will most often find the RE/PP language 12 months from the OPD.

Dependency Petition
A document filed at court which requests a court ruling to remove a child from his or her parents, adoptive parents or LRGSD's home. The petition is used in establishing the Title IV-E eligibility month.

Dependent Child
Any child who: 1. Has been abandoned; 2. Is abused or neglected as defined in RCW 26.44 by a person legally responsible for the care of the child; 3. Has no parent, guardian or custodian capable of adequately caring for the child, such that the child is in circumstances which constitute a substantial danger to the child's psychological or physical development. RCW 13.34.030

Depreciated Value
To lessen the price or value of.

Deprivation
A deficiency in the parental ability to care for a child that is one of the criteria used to establish AFDC eligibility. Deprivation" is a set of criteria considered when determining the eligibility of families for the former Aid To Families With Dependent Children program, which was repealed by the federal welfare reform of 1996. This set of criteria is still in use, however, in the determination of a child's eligibility for Title IV-E funded foster care. In accordance with these criteria, a child is considered to be deprived of parental care and support by reason of death, continued absence, unemployment or underemployment, or incapacity of at least one of the parents.

WAC 388-215-1300, WAC 388-215-1320, WAC 388-215-1325, WAC 388-215-1330, WAC 388-215-1335, WAC 388-215-1340, WAC 388-215-1345,WAC 388-215-1365, WAC 388-215-1370, WAC 388-215-1375,WAC 388-215-1380, WAC 388-215-1385, which deal with deprivation, were in effect July 16, 1996, but repealed with the advent of federal welfare reform in August 1996. They still govern Title IV-E eligibility, however, and are available upon request in CD form from the federal funding unit at Headquarters.

Desktop
A personal computer (PC) or professional workstation that's designed to fit on a desk. This term also describes what you see on your computer screen when no applications are running.

Destination Location: Send email definition

Detention
For Title IV-E purposes, detention is the placement of a child in a locked juvenile facility. A child's maintenance in a facility whose main purpose is the detention of children is not Title IV-E reimbursable even if the child meets initial Title IV-E eligibility criteria. A Title IV-E placement episode can coincide with time spend in detention.

Determination Date
The date that the Title IV-E specialist did the actual work to determine whether or not the child is eligible/reimbursable for a particular month.

Determination Period
A determination period is any month during the placement episode for which IV-E eligibility determination has been completed. This can be the Initial determination which is completed for the first month of the placement episode or a subsequent determination done for the second month of the placement episode until the placement closes.

Developer
A person responsible for developing the required functionality in accordance with project-adopted standards and procedures. This can include performing activities in any of the requirements, analysis & design, implementation, and test disciplines.

Developmental Center
A developmental center typically refers to a Child Development program, usually contracted through a county, to provide Birth to Age Three services for children who meet eligibility for early intervention services through the Infant Toddler Early Intervention Program (ITEIP). The program may provide both center based and home based (or itinerant) services for children. Some developmental centers meet the criteria for a neuro-developmental center. A neuro-developmental center usually focuses on therapies provided by occupational therapists, physical therapists and communication specialists who may meet specific criteria for "neuro-developmental therapists" (NDT-trained). http://www.doh.wa.gov/cfh/mch/ndc.htm see this address for info on neuro developmental centers.

Developmental Disability
A disability attributable to mental retardation, cerebral palsy, epilepsy, autism, or another neurological or other condition of an individual found by the department to be closely related to mental retardation or to require treatment similar to that required for individuals with mental retardation, which disability originates before the individual attains age 18, which has continued or can be expected to continue indefinitely, and which constitutes a substantial handicap to the individual. RCW 13.34.030

Developmentally Disabled Child
A child who has a developmental disability as defined in RCW 71A.10.020 and whose parent, guardian, or legal custodian and with the department mutually agree that services appropriate to the child’s needs cannot be provided in the home. RCW 74.13.021

Developmentally Disabled Person
A person who has a disability defined in RCW 71A.10.020. RCW 26.44.020 .

Developmental Domain
An area of a child's life having to do with gross motor, fine motor, and social development. The Kidscreen Program screens children in the developmental domain.

Developmental Stages

A. Adolescent - a child age 12 but less than 18 years.
B. Child - a born person less than 18 years.
C. Fetus - the unborn child.
D. Infant - a child from birth until one year of age.
E. Toddler - a child age one but less than six years.

Developmentally Disabled Child
A child who has a developmental disability as defined in RCW 71A.10.020 and whose parent, guardian, or legal custodian and with the department mutually agree that services appropriate to the child's needs cannot be provided in the home. RCW 74.13.021

Developmentally Disabled Person
A person who has a disability defined in RCW 71A.10.020. RCW 26.44.020

Diagnostics
The art or practice of medical diagnosis. A symptom or a distinguishing feature serving as supporting evidence in a diagnosis.

Dialog box
Displays information to a user or to prompt a user for data. User can select radio buttons or other options to select an item.

Direct Input
A query prepared in a prescribed format by a State for BENDEX processing.

Directory
(1) A list of names and phone numbers (2) a division of a hard drive where files are stored.

DIS Help Desk
Division of Information Systems Help Desk; DIS is part of ISSD.

Disclosure/Discovery
A request made and records released for disclosure or discovery of case or referral.

Disconnect
To interrupt the network connection.

Display Font Size
This is referred to as System Font Size. This is available through the Control Panel, Display Properties. It is size of text letters and characters you see throughout all of your applications.

Display settings standards
Network Services has established a display setting standard, see your ITSS for your local display setting standard.

Divorced
Personal marital status - Divorced from spouse

DJR
Division of Juvenile Rehabilitation; handles juvenile criminals who have been sentenced to incarceration for more than 90 days. Currently called JRA (Juvenile Rehabilitation Administration).

DJR Referral
DLR/CPS referral on a facility regulated by DJR.

DLR
Division of Licensed Resources.

DLR Office
The Division of Licensed Resources is comprised of Child Protection Services (DLR-CPS) and Office of Child Licensing (DLR-OFCL)

DLR/CPS Investigative Supervisor
Supervises the CPS workers investigating abuse/neglect in regional, state licensed, certified and/or operated facilities that care for children.

DLR/RM
Division of Licensed Resources Regional Manager.

DOB
Date of Birth

Document
A document is a collection of information that is intended to be represented on paper, or in a medium using a paper metaphor. The paper metaphor includes the concept of pages, and it has either an implicit or explicit sequence of contents. The information is in text or two-dimensional pictures. Examples of paper metaphors are word processor documents, spreadsheets, schedules, Gantt charts, web-pages, or overhead slide presentations.

DOH
Department of Health

Domain Summaries/Staffing Indicators
The Kidscreen Program screens children in five domains. At the Kidscreen Staffing, the domains are summarized regarding identified needs and services to meet these needs. The CAMIS Kidscreen Module captures this information in the "Domain summaries/Staffing Indicators" section.

Domestic Violence
When a recipient, family member or household member is subjected by another family or household member to one of the following: (1) Physical acts that resulted in, or threatened to result in physical injury; (2) Sexual abuse; (3) Sexual activity involving a dependent child; (4) Being forced as the caretaker relative or dependent child to engage in nonconsensual acts or activities; (5) Threats of, or attempts at, physical / sexual abuse; (6) Mental abuse; (7) Neglect or deprivation of medical care; or (8) Stalking.

Domestic Violence Fatality Review Project (Centrally Administered Program)
The project is funded by a federal Violence Against Women Act (VAWA) grant to develop and implement a process to review and analyze fatalities as a result of domestic violence. It is expected that these analyses will lead to greater information about how various response systems intervene to assist with or hinder the safety of victims and accountability for perpetrators.

Domestic Violence Services (Centrally Administered Program)
Victims of domestic violence and their children can receive assistance with emergency shelter and/or safe home refuge as well as support services such as legal and medical advocacy, support groups or individual counseling, access to food and clothing, and other supportive services. Shelter and services are accessible 24 hours per day, 7 days per week. The administration also sets minimum standards for domestic violence perpetrator programs and certifies provider programs.

Double click
To click twice. In order to highlight a word in a word processing program, for example, you must place your cursor on top of the word and double-click quickly.

Download
To transfer a file or files from one computer to another, for example, from a server to your desktop computer. There are a few methods of downloading on the Internet: HTTP, FTP and e-mail attachments are the most common. When you "load" a Web page into your browser, you are essentially "downloading" the page from the server it is hosted on.

Driving Directions
The directions used when driving to a specific location.

Drop down arrow
Child Protective Services

Drop down list
A standard Windows control that displays a current setting but can be opened by clicking on the down arrow to display a list of choices.

Drop down menu
A list of options that "drops down" when you click on the downward-pointing arrow placed next to the first item on the list of a menu. These are often used in online forms. Also known as pull-down-menu.

DSHS
Department of Social and Health Services

DT
Day Treatment

Dual License
A facility licensed to provide care for more than one type of facility. Example:Family Day care and Foster Care OR Adult Foster care and Foster Care.

Dual License Flag
Code used to indicate that a facility has two types of licenses.

Due Amount
Annual Fee amount due for the next payment.

Due Case Activity
A Case Activity that is due to be completed within the current day.

Dutch
Of or relating to Germany or the Netherlands or its people, language, or culture. Language and Race Type in CAMIS.

Early Intervention Program
Trained public health nurses are available to provide voluntary in-home nursing services which can prevent the need for more intrusive DCFS interventions, in at-risk families with young children.

Earned Income
Earned income means income in cash or in kind earned as wages, salary, commissions, or profits from activities in which the client is engaged as an employee or as a self-employed person.

Economic Resources of Family: Send email definition

Education Contact
Any contact with a child's teacher/educator. Record on Referral.

EDUCATION Domain Education Records
The education domain is one of the five domains assessed by the Kidscreen Program. Education records are documents including report cards, neuropsychological tests, etc. requested from the child's school for purposes of assessing the child for education needs.

Electronic DCS Referral (Family Face Sheet)
Screen that shows the adults in the family who may be financially responsible when a child is in foster/group care. The referral is sent electronically to DCS for determination.

Eligible
For title II, to meet all the requirements for receiving Social Security benefits, except for filing an application. For title XVI, to receive SSI payments.

Eligibility Month
The month during which a Voluntary Placement Agreement (VPA) was signed or the month during which the agency initiated court action to take the child into care which directly led to a court-ordered removal of the child. It is important to note that the date the child entered care does not necessarily define the eligibility month. It is the date in which court action was initiated, not the date of removal, which defines the eligibility month. Additionally, it is the month in which the first court action is initiated that directly led to court ordered removal that is considered the eligibility month for the period for which eligibility is being considered. For example, a motion for an order to place a child in care may be filed on the last day of a month and then a dependency petition is filed at the beginning of the next month. In such a case, it would be the motion for an order (or a review hearing) to place the child that would be considered the defining court action for the eligibility month.

Emancipation
Legal custody with the Department has been dismissed (court ordered; prior to 18th birthday).

Emergency Medical Treatment Expenses: Send email definition

Emergency Respite Center
An agency that may be commonly known as a crisis nursery, that provides emergency and crisis care for up to seventy-two hours to children who have been admitted by their parents or guardians to prevent abuse or neglect. Emergency respite centers may operate for up to twenty-four hours a day, and for up to seven days a week. Emergency respite centers may provide care for children ages birth through seventeen, and for persons eighteen through twenty with developmental disabilities who are admitted with a sibling or siblings through age seventeen. Emergency respite centers may not substitute for crisis residential centers or HOPE centers, or any other services defined under this section, and may not substitute for services which are required under chapter 13.32A or 13.34 RCW. RCW 74.15.020

Emotional Abuse
A pattern of acts or omissions by the caretaker which result in injury or substantial risk of injury to a child's psychological or emotional health or development. The investigative social worker shall assess these factors in the context of the family's circumstances and the child's condition. The presence of a factor may or may not be indicative of CA/N.

1. Rejecting: Behaviors which communicate abandonment or condemnation; the parent refuses to acknowledge the child's worth and the legitimacy of the child's needs.
2. Terrorizing: Behaviors which create a climate of fear; the parent threatens the child with extreme or vague but sinister punishment, or sets unreasonable expectations and punishes the child for not meeting them.
3. Ignoring: The parent is psychologically unavailable to the child, is preoccupied with self and unable to respond to the child's behaviors.
4. Isolating: Behaviors that prevent the child from taking advantage of normal opportunities for social relationships.
5. Exploitative/Corrupting: Behaviors which encourage the child to engage in antisocial or deviant activities, particularly in the areas of aggression, sexuality, or substance abuse, or imposing a role on the child for the parent's self-interest that is beyond the child's capability.

Emotional/Behavioral Domain
One of the five domains assessed by the Kidscreen Program.

Emotional/Behavioral Needs
Needs or areas of concern that arise from testing a child when administering the Child Behavior Checklist to complete the Emotional/behavioral Domain for Kidscreen.

Employee Performance: Send email definition

Employed Caregiver Child Care
The Employed Caregiver Child Care Program pays for child care to support a foster parent’s or relative caretaker’s ability to maintain employment. Child Care may be authorized for a child placed by CA or a CA certified agency without regard to the foster parent’s or relative’s income.

Employment/Training Agency: Send email definition

End Dates: Send email definition

English
Language Type use in CAMIS.

Enhancement Request
A type of stakeholder request that specifies a new feature or functionality of the system. See also change request.

Enter
The process of typing data on a computer screen into fields.

Enter key
Key on keyboard, "Enter".

Enter Waiver
Create a new waiver record on a license. (See: "When a waiver is entered on a license an SER is automatically created…").

Entered
To write or put in.

Entitled
To meet all the requirements for receiving Social Security benefits including the filing of an application and have the right to receive benefits.

Entity
An item about which you want to store information. An entity represents an item in the CAMIS database. Example - A person is an entity in the CAMIS database.

Episode ID
See Placement Episode ID

Episode Outsome Codes

AD - Adoption
RG - Returned to Custody of Parent/Guardian
RM - Reached Age of Majority
TR - Washington State Transfer to Other Authority
DE - Deceased
JC - Dependency Guardianship
EM - Emancipation (court ordered; prior to 18th birthday)
SC - Superior Court Guardianship

EPSDT
Early Periodic Screening, Diagnosis and Treatment (Kidscreen)

Establish Targets
Legal actions taken within specific time frames to meet both state and federal Permanency Planning requirements (IV-B).

Estonian
Of or relating to Estonia or its people, language, or culture. Language and Race Type in CAMIS.

Ethnic
Means a group designated by customers, characteristics, language, common history and/or racial affiliation.

Ethnographic Interviewing
Means communication with a member of another culture to identify the:

A. Key cultural differences.
B. Meaning of those cultural practices and norms.

Existing Assessment(s)
An evaluation of a child or family previously created or completed.

Expiration Date (license)
The last day that an active license is valid.

Expire (license)
A license record that has gone beyond the expiration date without a renewal application being submitted.

Exploitation
"Exploitation" means an act of forcing, compelling, or exerting undue influence over a vulnerable adult causing the vulnerable adult to act in a way that is inconsistent with relevant past behavior, or causing the vulnerable adult to perform services for the benefit of another. RCW 74.34.020

Explorer
Click Start, select Windows NT Explorer. This allows you to see your files, directories, and drives.

Exposure
A specific eye, mouth, other mucous membrane, non-intact skin, or parental contact with blood or other potentially infectious materials that results from the performance of an employee's duties.

Extend
Add additional time (See: "An initial license for a foster home can only be issued for maximum of 90 days and cannot be extended beyond the 90 days.").

Extended Employment Workshop: Send email definition

Extended Family Member
An adult who is a grandparent, brother, sister, stepbrother, stepsister, uncle, aunt, or first cousin with whom the child has a relationship and is comfortable, and who is willing and available to care for the child. RCW 13.32A.030

FA
Family Child Care Home.

Face to Face with Bio/Adopt Parent
SER Activity - Any in-person contact with a parent or guardian. Record on Case or referral.

Face to Face with Child
SER Activity - Any in-person contacts with a child other than the initial CPS face to face or health and safety monitoring contact. Select Person ID, Record on Referral and relate to case and select person ID.

Face to Face with Guardian
SER Activity - Any in-person contact with a parent or guardian. Record on Case or referral.

Facility
1. A facility required to be licensed by RCW 74.15 or 2. A state-regulated facility providing care to children that involves allegations of abuse/neglect.

Facility Address
Physical address of a facility.

Facility Authorized Sex
Gender of children that a facility is licensed to provide care.

Facility Capacity
This has two meanings: 1. The number of children for which a facility can provide care and 2. The number, gender and age of children for which a facility can provide care.

Facility Complaint
Complaint record on CAMIS about a facility.

Facility Critical Incident Report
Used to record the fact that headquarters was notified of a Facility Critical Incident. Report is generated from the facility complaint.

Facility Decision Screen
Facility complaint screening decision (license required? Potential licensing WAC violations, duplicate complaint ).

Facility Ending Age
The oldest age child that a facility is licensed to provide care.

Facility Inspections
Narrative regarding results of a facility inspection for purposes of licensing or re-licensing a facility. Record on license.

Facility Issues: Send email definition

Facility License
License for a facility.

Facility Provider Contact
Any contact with a foster parent, group home or CA facility provider. Record on Case or referral.

Facility Starting Age
The youngest age child that a facility is licensed to provide care.

Facility Type
Code used to identify the stated function of a facility and its relationship to the state. Specific sets of WAC apply to each type.

Family
Two or more persons related by blood, marriage, or adoption residing in the same household.-- Related adults residing together, other than spouses, are each considered a separate family. Unmarried parents living together are considered a family for purposes of determining income eligibility.-- A child living with legally non-responsible relatives, a minor living independently, and a child living under the care of unrelated persons are also considered one-person families.-- A school-age parent residing in her/his parent's home with her/his child is considered a separate family unit for purposes of determining family income for eligibility for the Teen Parent Child Care Program. -- Only members of the immediate family residing in the same household are included in family size.-- Only members of the immediate family currently residing in the same household are included in family size for the military family whose mother or father is on active duty overseas or out of state.

Family Child Care Home
Means a facility in the family residence of the licensee providing regularly scheduled care for twelve or fewer children, within a birth through 11 years of age range exclusively, for periods less than twenty- four hours.  They are also sometimes called “family child day care home”. See Child Day Care Home (this is the term used in the minimum licensing requirements for child care homes).

Family Face Sheet
14-024 Lists pertinent information on child and persons related to the placement child.

Family Foster Home
Means an agency which regularly provides care on a 24 hour basis to one or more children, expectant mothers, or persons with developmental disabilities in the family abode of the person or persons under whose direct care and supervision the child, expectant mother, or person with a developmental disability is placed. For the purpose of federal Title IV-E eligibility, “foster family home” means the home of an individual or family licensed or approved as meeting the standards established by the Division of Licensed Resources (or with respect to foster family homes on or near Indian Reservations, by the tribal licensing or approval authority), that provides 24-hour out-of-home care for children. RCW 74.15.020; 45 CFR 1355

Family Foster Home Care Services
Foster homes provide twenty-four hour care for children of all ages who need temporary or extended out-of-home placement due to child abuse, neglect or family conflict. Foster care is provided by licensed foster parents or unlicensed relative caretakers and is viewed as a short-term solution to an emergent situation. The goal of foster care services is to return each child home safely or to find another permanent home as quickly as possible. Foster care services are also available with licensed foster parents through community child placing agencies.

Family Group Conference
The extended family is asked to come together to develop a plan to care for and protect children in their family.

Family Planning Clinics: Send email definition

Family Preservation Services (FPS)
Family Preservation Services are available primarily to families whose children face “substantial likelihood” of being placed outside of the home or to assist with reunifying a child with their family (from out-of-home care). Interventions focus on resolving the immediate crisis and strengthening a family’s relationships through a variety of community resources. FPS are available to families within 48 hours of referral and are offered for a maximum of six months by a contracted service provider.

Family Reconciliation Services (FRS)
Family Reconciliation Services are voluntary services devoted to maintaining the family as a unit and preventing the out-of-home placement of adolescents. FRS is available to families seven days a week, twenty-four hours a day. Families requesting FRS are offered crisis stabilization services by CFS FRS staff. This service is referred to as Phase I. Families who need further intervention are referred to Phase II, which is contracted crisis counseling lasting up to 12 hours within a six-week period.

Family Resource Coordinator: Send email definition

Family Support Parent Providers: Send email definition

Family/Social Domain
One of the five domains assessed by the Kidscreen Program.

Farsi
Of or relating to Iran or its people, language, or culture. Language and Race Type in CAMIS.

Fatality - Other: Send email definition

Fatality Referral
A referral involving a child's death.

FC
Family CRC

Feature
An externally observable service provided by the system which directly fulfills a stakeholder need.

Federal Need Standard/Federal Poverty Levels
(100% of) For Title IV-E purposes, the federal need standard, also known as the federal poverty level, is the amount of total, nonexempt income that AFDC program eligibility allows for an assistance unit of a certain size.

Federal Regions
For the purpose of managing federal financial programs, the federal government has divided the country into 10 federal regions. The states of Washington, Oregon, Idaho and Alaska comprise federal Region X.

Fee Letter
A generated letter, notification that childcare facility fee is due.

Fee Period
The time period that facilities fee covers.

FICA
Federal Insurance Contribution Act

Field
DSHS is organized in Regions and Field Offices. List of Children's Administration Directory - Field Offices By Region. WAC 388-01-020 (4)

Fijian
Of or relating to Fiji or its people, language, or culture. Language and Race Type in CAMIS.

File Administrator: Send email definition

Filipino
Of or relating to Philippines or its people, language, or culture. Language and Race Type in CAMIS.

Financial Audit of Files
Narrative regarding child's eligibility for federal funding programs such as Title IV-E, Title XIX, TANF/CEAP based on review of child's/family record. Record on child's Person ID.

Financial Situation: Send email definition

Finding Notification sent to parents
Used to record date that a copy of the findings notification was sent to the parent of the alleged child victim. Record on Referral.

Findings
Conclusions of a investigation . There are two types: DLR/CPS records on Summary Assessment; Licensor records on licenses.

Finnish
Of or relating to Finland or its people, language, or culture. Language and Race Type in CAMIS.

FIPS
Federal Information Processing Standards

First Class Mail
First Class Mail - Consists of material weighing 12 ounces or less. First Class mail may not be opened for postal inspection.

First Removal Order: Send email definition

FO
Field Office

Foreign National
Anyone in the boundaries of the United States who is not a citizen of the United States.

FORS
Felony Offender Reporting System

Forward
(1) To forward an email to another person means to send them a copy of another email.
(2) To move forward to the next linked web page, usually through pressing the Forward button.

Foster Care
Means placement of a child by the department or a licensed child placing agency in a home or facility licensed pursuant to chapter 74.15 RCW, or in a home or facility that is not required to be licensed pursuant to chapter 74.15 RCW. Under the federal definition, “foster care” means 24-hour substitute care for children placed away from their parents or guardians and for whom the department has placement and care responsibility. This includes but is not limited to, placements in foster family homes, foster homes of relatives, group homes, emergency shelters, residential facilities, child care institutions, and pre-adoptive homes. A child is in foster care in accordance with the federal definition regardless of whether the foster care facility is licensed and payments are made by the department for the care of the child, whether adoption subsidy payments are being made prior to the finalization of the adoption, or whether there is federal matching of any payments that are made. (RCW 74.14C.010; 45 CFR 1355.20)

Foster Care Assessment Program (FCAP)
The Foster Care Assessment Program is a statewide contracted program to assess children who have been in out-of-home placement for more than 90 days and are in need of intensive planning to help ensure permanency. The program targets children who have complex problems which may pose barriers to the achievement of stable permanent placements.

Foster Care (Out-of-Home Placement)
Placement of a child by the department or a licensed child placing agency in a home or facility licensed pursuant to chapter 74.15 RCW, or in a home or facility that is not required to be licensed pursuant to chapter 74.15 RCW. Under the federal definition, "foster care" means 24-hour substitute care for children placed away from their parents or guardians and for whom the department has placement and care responsibility. This includes but is not limited to, placements in foster family homes, foster homes of relatives, group homes, emergency shelters, residential facilities, child care institutions, and pre-adoptive homes. A child is in foster care in accordance with the federal definition regardless of whether the foster care facility is licensed and payments are made by the department for the care of the child, whether adoption subsidy payments are being made prior to the finalization of the adoption, or whether there is federal matching of any payments that are made. RCW 74.14C.010; 45 CFR 1355

Foster Care Home
An agency which regularly provides care on a 24 hour basis to one or more children, expectant mothers, or persons with developmental disabilities in the family abode of the person or persons under whose direct care and supervision the child, expectant mother, or person with a developmental disability is placed. For the purpose of federal Title IV-E eligibility, "foster family home" means the home of an individual or family licensed or approved as meeting the standards established by the Division of Licensed Resources (or with respect to foster family homes on or near Indian Reservations, by the tribal licensing or approval authority), that provides 24-hour out-of-home care for children. RCW 74.15.020; 45 CFR 1355

Foster Care Licensing
The Office of Foster Care Licensing (OFCL) inspects and licenses family foster homes, residential group care facilities, Crisis Residential Centers, overnight shelters, maternity services providers, and child placing agencies which license private agency foster homes. OFCL also provides training for foster and adoptive parents and offers an interactive training web site for foster parents.

Foster Care Maintenance Payments
Foster care maintenance payments are made on behalf of IV-E eligible children in foster care to the foster parent. They cover the cost (and the cost of providing) food, clothing, shelter, daily supervision, school supplies, a child's personal incidentals, liability insurance with respect to the child and reasonable travel for a child's visitation with family, or other caretakers. Daily supervision may include licensed day care costs for children when foster parents are employed outside of school hours or when they need to participate in certain foster parent activities. Payments may be state or federally funded, depending upon the child's eligibility for Title IV-E reimbursement.

Foster Care Passport Program (FCPP)
Means a program that records health and education information in a computer database, and provides a concise summary of the information – the “Passport” – to be shared with foster parents and social workers. It is an interdisciplinary program that combines the expertise of the local public health jurisdictions with child welfare.

Foster Care Services
Foster homes provide 24-hour care for children of all ages who need temporary out-of-home placement due to child abuse, neglect or family conflict. Foster care is provided by licensed foster parents or licensed and unlicensed relative caretakers. Foster care is viewed as a short-term solution to an emergent situation. The goal of foster care services is to return each child home, or to find another permanent home as early as possible. This dual track, or concurrent planning occurs from the beginning of placement and is designed to achieve permanency in a timely way. Foster care services are also available with licensed foster parents through community child placing agencies. Foster care is 24-hour substitute care for children placed away from their parents or guardians and for whom the state agency has placement and care responsibility, regardless of whether the home is licensed or payments are made.

Foster Care Team
The foster parent currently providing care, the currently assigned social worker, and the parent or parents. RCW 13.34.260

Foster Child
A child who is within the care, custody, and supervision of DSHS and who has been placed in foster care by DSHS or DSHS-approved child placing agency.

Foster Family Care
Care and supervision provided on a 24-hour basis for up to six children in the licensed family home of the person or persons under whose direct care and supervision the child is placed.

Foster Home
See Family Foster Home

Foster Home Assessment
The first homestudy report for a FH type of facility.

Foster Home Reassessment
A homestudy report for a FH done at time of renewal of the license.

Foster Parent
A person licensed by DSHS to provide care on a 24-hour-a-day basis to one or more assigned foster children in the foster parent residence.

Foster Parent Household Members
Any spouse, minor child(ren), or dependent member of the foster parent who is a permanent resident of the foster parent home. For purposes of the Plan, household members do not include other foster children.

Foster Parent Liability Plan

Bodily Injury - Tangible physical injury to the body of any third party person for which the foster parent is or may be held legally liable, sustained as the result of an action(s) of their foster/respite care child(ren). Does not include sickness,disease, death, shock, mental anguish, mental injury, humiliation, or other such conditions.

Claim - A written demand for payment pursuant to the terms of the Liability Plan. To be considered a claim the demand must be:

• On the appropriate form;
• Received by their social worker within 30 days of notice of property damage or personal/bodily injury;
• Received by ORM within 90 days of notice of property damage or personal/bodily injury.

Depreciated Value - That value established from the lost or damaged asset cost using an accepted function of depreciation method such as straight-line, units of production,double declining balance, or summary of the year digits.

Foster Child - A child who is within the care, custody, and supervision of DSHS and who has been placed in foster care by DSHS or DSHS-approved child placing agency.

Foster Parent - A person licensed by DSHS to provide care on a 24-hour-a-day basis to one or more assigned foster children in the foster parent residence.

Foster Parent Household Members - Any spouse, minor child(ren), or dependent member of the foster parent who is a permanent resident of the foster parent home. For purposes of the Plan, household members do not include other foster children.

Gross Negligence - The intentional failure to perform a manifest duty in reckless disregard of the consequences as affecting the life or property of another.

Guardian Ad Litem - A special guardian appointed by the court to represent the best interests of the minor child.

Legal Guardian - Person(s) lawfully invested with the power, and charged with the duty, of taking care of the person and managing the property and rights of a minor child (or one who is considered incapable of administering their own affairs).

Occurrence - A tangible identifiable incident, or series of incidents occurring in a manner so as to be deemed a single occurrence, that results in personal/bodily injury, or property damage, to any third party, that was intentionally, negligently,or otherwise caused by the foster parent or their foster/respite care child(ren).

Owned Aircraft - Serviceable/operable aircraft, including permanently attached devices/equipment and mechanical controls, owned/rented/leased by a third party or foster parent for their private or business use.

Owned Motor Vehicle -Serviceable/operable automobiles, trailers when attached to power units, and motor vehicles of any kind, including permanently attached devices/equipment and mechanical controls, owned/rented/leased by a third party or foster parent for their private or business use.

Owned Watercraft - Serviceable/operable powered or non-powered water craft, including permanently attached devices/ equipment and mechanical controls, owned/rented/leased by a third party or foster parent for their private or business use.

Personal Injury - Any injury which is an invasion of personal rights which may include such injuries to the person as libel or slander, criminal conversation, malicious prosecution, false imprisonment, and mental suffering.

Premises - The owned/rented/leased/occupied residential dwelling of the foster parent,including the structures attached to the residence, the surrounding land on which the residence is located, and structures located on the surrounding land, such as garages, sheds, or appurtenant structures.

Property Damage - Physical damage or loss to tangible property of a third party caused by the action(s) of a foster/respite care child(ren) for which the foster parentis or may be held legally liable.

Respite Care - The temporary provision of care by foster parents for the maintenance,health, and safety of any eligible foster child.

Third Party - Any person other than the foster parent or foster parent household members as defined in this Liability Plan.

Foster Parent Reimbursement Plan
As used in the Reimbursement Plan, the following definitions apply:

Claim - A written demand made by a foster parent for reimbursement available pursuant to the Plan for property damages, losses, and emergency medical treatment costs incurred because of an act of their foster/respite care child(ren). Payments made under the Plan are made directly to the foster parent, including claims filed by the foster parent on behalf of their household members. The Foster Parent Reimbursement Plan Claim form, DSHS 18-400(X), must be used by foster parents to file claims under the Plan. Written correspondence or telephone conversations between the foster parent and DSHS employees does not constitute a valid claim.

DDD Child - A developmentally disabled child, not a foster child, who requires extraordinary care.

DDD Respite Care - For DDD participation in the Plan: The temporary provision of care by licensed foster parents for a developmentally disabled child who is not a foster child and who requires extraordinary care. This short-term care in the foster parent's home is approved/authorized by DDD Case Management Services to provide out-of-home relief to the parents of the child.

Depreciated Value - The dollar amount determined to be the worth or value of an item at the time of a property damage or loss occurrence because of wear and tear, its age, or other causes applied, based on accepted depreciation methodology.

Emergency Medical Treatment Expenses - Costs which the foster parent or household member incurred from receiving emergency medical treatment because of a personal bodily injury sustained as a result of an action of their foster/respite care child(ren). Emergency medical treatment is defined as treatment necessary to sustain life or prevent further injury, which is provided immediately following an injury occurrence. It does not include follow-up medical treatment expenses.

Foster Child - A child who is under the care, custody, and supervision of DSHS and who has been placed in foster care by DSHS or a DSHS-approved child placing agency.

Foster Parent - A person licensed to provide for the care and supervision of foster/respite care children in their foster family home.

Foster Parent Household Member - Any spouse, minor child, or dependent relative of the foster parent who is a permanent resident of the foster parent home. For purposes of the Plan, a property damage, loss, or personal injury sustained by a household member is considered a foster parent damage, loss, or injury. Foster parents file claims on behalf of their household members. Household members do not include foster/respite care children in the foster parent home.

Occurrence - A tangible, identifiable incident which results in a personal bodily injury, property loss, or property damage; or a series of incidents occurring in such a manner as to be deemed a single damage occurrence to a property item, sustained by a foster parent or household member caused by their foster/respite care child(ren).

Owned Aircraft/Watercraft - Serviceable/operable aircraft, or powered or non-powered water craft, including permanently attached devices/equipment and mechanical controls, which are owned, rented, or leased by the foster parent for their private or business use.

Owned Motor Vehicle - Serviceable/operable automobiles, and trailers when attached to power units, and motor vehicles of any kind, including permanently attached devices/equipment and mechanical controls, which are owned, rented, or leased by the foster parent for their private or business use.

Personal Bodily Injury - Tangible physical injury to the body of a foster parent or their household member sustained as the result of an action of their foster/respite care child(ren).

Property Damage/Loss - Physical damage or loss of tangible property belonging to the foster parent or their household member caused by their foster/respite care child(ren).

Residence - The occupied dwelling of the foster parent (owned, rented, or leased) including attached structures, and the surrounding land and structures located on the premises such as garages, green houses, and sheds.

Third Party - Any person other than the foster parent or their household member.

FPLS
Federal Parent Locator Service

French
Of or relating to France or its people, language, or culture. Language and Race Type in CAMIS.

French-Creole
Of or relating to France - Louisiana or its people, language, or culture. Language and Race Type in CAMIS.

FRS
Family Reconciliation Services (FRS). FRS is a program operated by DCFS whose purpose is intended to preserve, strengthen and reconcile familes. The range of services provided is designed to develop skills and supports within the family to maintain the family as a unit and prevent out-of-home placement of adolescents. These services are voluntary, family-focused and depend upon family participation in determining the focus of intervention. FRS are available at no cost to the family 24 hours a day, 7 days a week.

FRS Phase 1
Phase 1 of FRS are short-term services directed towards deescalating the immediate crisis, defining the identified problem(s) and explorinig option. Document contact with child and parents to discuss family situation and obtain comprehensive family assessment for the initial Family Reconciliation contact with family. Record on Referral or case.

FRS Phase 2 by DCFS Social Worker
When additional services are required beyong Phase 1, families may be referred to Phase II services which provide up to 12 hours of crisis counseling services over 6 weeks within a 90-day service period. Document all non-contracted FRS Phase 2 contacts that are conducted by a DCFS Social Worker. Record on Referral or case.

FSA
Family Services Administration

FSS
Financial Service Specialist. The type of worker that completes IV-E Eligibility Initial Determinations and Redeterminations.

FTDM
Family Team Decision Meeting

FTMS
File Transfer Management System

Full Issue Date
Date a licensee is certified to have met the requirements for licensing, same as Fully) Licensed Issue Date

Full License
License status of "F" indicating application received and meets licensing requirements. A foster license that satisfies all state requirements established by the state for licensure or approval. Only a foster home which is fully licensed may receive Title IV-E funding. If a foster home is fully licensed for one day during a month it is licensed for the entire month for Title IV-E eligibility.

Function Keys
Keyboard keys F1 - F12, used in Classic CAMIS system and other mainframe computer systems.

Future Date
A date later that current date.

Gatekeeper
A Gatekeeper is a regional staff assigned to be responsible for controlling the digital audio recordings and transcripts of Social Worker’s client interviews.

Georgian
Of or relating to Georgia or its people, language, or culture. Language and Race Type in CAMIS.

German
Of or relating to Germany or its people, language, or culture. Language and Race Type in CAMIS.

GH
Group Home

GMAP
Government Management Accountability Performance Program

Good Cause
DCFS is required to make a referral to the Division of Child Support (DCS) whenever a child is placed in out of home care for more than 72 hours. In certain cases there may be Good Cause for not pursing collection and for those situations DCS will not collect support to reimburse the foster care expenditures.

Greek
Of or relating to Greece or its people, language, or culture. Language and Race Type in CAMIS.

Gross Income
Child Day Care Payments both earned and unearned income. Earned income includes wages,overtime, tips, etc. Unearned income includes TANF grants (children's only), Social Security, Supplemental Security Income (SSI), child support, pensions, etc.

Gross Income Limit
This amount is the standard set as the maximum for total, combined earned and unearned income. It varies according to the size of the family and is used in determining income eligibility for AFDC.

Gross Negligence
Negligence that is marked by conduct that presents an unreasonably high degree of risk to others and by a failure to exercise even the slightest care in protecting them from it and that is sometimes associated with conscious and willful indifference to their rights

Group Care
A 24-hour licensed facility for more than six children which provides youth not only maintenance items such a food, shelter and supervision but also therapeutic (rehabilitation) services for the purpose of accomplishing the permanency plan.

Group Care Coordinator
Regional Program Manager responsible for matching children needing group care services with available group care facilities.

Guamanian
Of or relating to Guam or its people, language, or culture. Language and Race Type in CAMIS.

Guardian
Means that person or agency that (a) has been appointed as the guardian of a child in a legal proceeding other than a proceeding under chapter 13.34 RCW, and (b) has the right to legal custody of the child pursuant to such appointment. The term "guardian" does not include a "dependency guardian" appointed pursuant to a proceeding under Chapter 13.34 RCW. RCW 13.32A.030; RCW 13.34.030

Guardian Ad Litem
A person appointed by the court to represent the best interest of the child in court proceedings. The tree types of Guardian Ad Litems are:

1. Court Appointed Special Advocates (CASA), volunteers;
2. A private GAL who is often an attorney paid for by the people involved in a dispute; and
3. Family Court Evaluator or GAL appointed and paid for by the court.

See Dependency Guardianship. See Superior Court Guardianship.

Guardian Contact
Any contact with the parent(s) or guardian(s) that is not face to face. Record on Referral or case.

Guardianship
Means the person or agency that: (a) has been appointed as the guardian of a child in a legal proceeding other than a proceeding under RCW 13.34; and (b) has the legal right to custody of the child pursuant to such appointment. The term "guardian" shall not include a "dependency guardian" appointed pursuant to a proceeding under RCW 13.34. RCW 13.32A.030; RCW 13.34.030

GUI
Graphic a User Interface

GUIDE
Potential Interface for unemployment insurance claim information.

Gujarati
Of or relating to Gujarat or its people, language, or culture. Language and Race Type in CAMIS.

HC
Handicapped Children Facility

HCFA
Health Care Financing Administration

Health Agency
"Home health agency" means a private or public agency or organization that administers and provides home health care and is licensed by the department of social and health services as a home health care agency. RCW 70.126.020

Health and Education Record
Means the entire array of data entry screens in the CAMIS Passport module, including the provider, education, behavior, counseling, and daily routine information entered by the social worker and the health information entered by staff of the Foster Care Passport Program.

Health Care
Health Care includes, but is not limited to, medical, dental, psychological, and psychiatric care and treatment.

Health Recommendations Letter
Means a child-specific letter, to the child’s foster parent, and a memo, to the child’s social worker, written by the Public Health Nurse (PHN) upon completion of a child’s Passport. The Health Recommendations Letter provides a means for the PHN to place all the child’s health related issues in context with each other and to document recommendations for follow up care. The PHN produces a new Health Recommendations Letter at each update of a child’s Passport.

Health and Safety Monitoring (DLR)
Narrative regarding a license health and safety monitoring visit at the facility. Record on License.

Health and Safety Monitoring Visit (DCFS)
Record occurrence of the Health and Safety Monitoring Visit with child and provider. This is only to be used for children placed outside of their parental home. Record on Case ID and select child person ID.

Health and Safety Monitoring Visit conducted by Other Agency
Record occurrence of the Health and Safety Monitoring Visit with child and provider that was conducted by a another agency's representative, not CA staff. Record on Case ID and select child's person ID.

Hearing
A proceeding to review the department's decision regarding a licensing action.

Hebrew
A member or descendant of a Semitic people claiming descent from Abraham, Isaac, and Jacob; an Israelite; a Jew. The Semitic language of the ancient Hebrews. Any of the various later forms of this language, especially the language of the Israelis.

Help Desk
Help Desk is designed as a single point of contact for user problems involving LANs, telecommunications, and software application.

Hepatitis B Virus (HBV)
A virus spread by exposure to blood, semen, vaginal secretions, and rarely, breastmilk of an HBV infected individual. It can cause inflammation and damage to the liver, occasionally leading to chronic illness and death.

HI
Health Insurance

HIB
Health Insurance Benefits

High Profile
A referral/complaint record that has been identified as involving a Child Fatality, Serious Injury or other High Profile.

High Profile Referral
A referral/complaint record that has been identified as involving a Child Fatality, Serious Injury or other High Profile.

Hindi
Of or relating to Northern India or its people, language, or culture. Language and Race Type in CAMIS.

Hint
Popup window that will display field help to assist the user with a Hint. The user can change the duration of the Hint window.

HIPAA
Health Insurance Portability and Accountability Act of 1996.

History of CA/N as Child: Send email definition

History of Violence of Caregivers: Send email definition

HIV
Human Immunodeficiency Virus - the virus that causes AIDS. HIV is spread by exposure to blood, semen, vaginal secretions, and, rarely, breast milk of an HIV infected individual.

Hmong
Of or relating to China, Vietnam, Laos, Thailand or its people, language, or culture. Language and Race Type in CAMIS. The Miao-Yao language of the Hmong.

Home AID: Send email definition

Home Based Services (HBS)
CFS social service staff can purchase supplemental services for families who are at risk of child placement or support for families with children returning to their families following placement in foster care. Home Based Services are individualized to meet each family’s need within available resources. Services may include parent aides and counseling, as well as supports for basic needs such as clothing, shelter, employment or transportation.

Home button
A web page button that returns the user to the original starting web page.

Home Closed
Licensed status of closed "C". A closed license record has a closed date and reason for closure.

Home Study
Documentation regarding a home study for a placement resource. Record on relative's or adoptive applicant's case number.

Home Support Specialists (HSS)
Paraprofessional DCFS staff are available to teach and demonstrate basic physical and emotional care of children, personal hygiene, nutrition, homemaking and life skills in at-risk families being served by CPS or CWS.

Hope Center/Responsible Living Skills Program (RLSP)
The Washington State Homeless, Youth Prevention/Protection and Engagement Act (HOPE) passed by the legislature in 1999 created HOPE Centers and Responsible Skills Living Programs. HOPE Centers are temporary residential placements for street youth. Youth can remain in a HOPE Center for up to 30 days while they receive assessment services and a permanent placement is identified. HOPE Centers are intended to stabilize an adolescent, perform comprehensive assessments of the youth's physical and mental health, identify substance abuse problems and educational status, and develop a long-term permanent plan. The RLSP may serve as a permanent placement for dependent youth between the ages of 16 and 18 years who will exit from foster care into independent living at age 18. RLSP and ILS (see below) are programmatically integrated.

Hospital
An institution that provides medical, surgical, or psychiatric care and treatment for the sick or the injured.

Housing: Send email definition

HP
High Profile

HQ
Headquarters - DSHS (Children's Administration) offices in Olympia currently located in Office Building 2(OB2). Responsible for program and policy regarding Chidren's Administration.

Housed Under Number

Household Composition
A group of persons residing together whose income, resources, and needs must be considered when determining eligibility for AFDC. This definition is useful to Children's Administration eligibility specialists because it identifies the individuals whose income and resources must be considered in the determination of a child's IV-E eligibility.

Hungarian
Of or relating to Hungary or its people, language, or culture. Language and Race Type in CAMIS.

Hyperlinks
A reference (link) from some point in one hypertext document to (some point in) another document or another place in the same document. A browser usually displays a hyperlink in some distinguishing way, e.g. in a different color, font or style. When the user activates the link (e.g. by clicking on it with the mouse) the browser will display the target of the link.

IAR
Interim Assistance Reimbursement

Ibo
Of or relating to southeast Nigeria or its people, language, or culture. Language and Race Type in CAMIS.

Icon
A picture on a screen that represents a specific file, directory, window, option, or program.

ICPC
Interstate Compact Placement of Children. Person(s) who are licensed or meet approved full licensing standards to receive foster care payments in their state of residence may receive foster care maintenance payments from Washington state. However, Title IV-E foster care maintenance payments can only be paid if the child also meets all other Title IV-E eligibility and reimbursability criteria.

ICW
Indian Child Welfare

ICWA
Indian Child Welfare Act of 1978

ICWAC
Indian Child Welfare Advisory Committee. Link to the CA ICW Manual.

IDB
Interim Data Base, a prototype computer system for capturing client, intake referral, and case information; downloaded into CAMIS to provide the basic person, referral, case and worker assignment data.

IEP
Individual Education Plan for a child.

IEVS
Income and Eligibility Verification System

IFF
Initial Face to Face with Child. The first in-person contact with victim/child in a CPS referral. Record on Referral and select child's person ID.

Ilongo
Of or relating to Philippines or its people, language, or culture. Language and Race Type in CAMIS.

Imminent
Means, for purposes of making a determination regarding provision of intensive family preservation services, a decision has been made by the department that, without family preservation services, a petition requesting the removal of a child from the family home will be immediately filed under chapter 13.32A or 13.34 RCW, or that a voluntary placement agreement will be immediately initiated. RCW 74.14C.010

Imminent Harm
For purposes of RCW 13.34.050 shall include, but not be limited to, circumstances of sexual abuse, or sexual exploitation as defined in RCW 26.44.020. RCW 13.34.050

Imminent Risk
Means, for Intensive Family Preservation Services, when a decision has been made by the department that without intensive family preservation services, a petition requesting the removal of a child from the family home will be immediately filed under chapters 13.34 RCW, or that a voluntary placement agreement will be
immediately initiated.

In-Home Care
Child Day Care Payments, child care given by: A relative in the child's own home. Relative means a grandmother, grandfather,aunt, uncle, cousin, or an adult sibling who lives outside the family home. See definition of Relative Caregiver, or an unrelated person in the child's own home.

Incapacity
The substantial reduction or limitation of a parent's ability to support or care for a child or to find or keep employment opportunities. This may be due to physical, emotional or psychological conditions. The claim of incapacity must be substantiated by medical evidence. (Refer to WAC 215-1345 REV 1390 New 6/3/94)

Incident address
Address where alleged child abuse/neglect occurred, if different than residence (default) address.

Incident Date and Time
Date and time the alleged incident occurred.

Include in Deprivation
Persons selected to be included in the Deprivation calculation.

Include in Need
Persons selected to be included in the AFDC Need Standard calculation.

Include in Removal Home
Persons selected as being in the Removal Home at the time the child was removed.

Income Source: Send email definition

Incoming Mail
Incoming Mail: For purposes of this chapter, incoming mail consists of any envelope or package delivered to the office or staff member.

Independent Living Services (ILS)
The federal CHAFEE Foster Care Independence Act (1999) requires states to identify youth who are likely to remain in foster care until age 18 and to provide those youth with a variety of Independent Living Services. Services include education, training, and support in the areas of educational stability and achievement, vocational training, career exploration, mentoring, employment placement and retention, daily living skills and avoidance of high risk behavior. Washington State administers these services to youth in state care through community-based and Tribal contractors. Independent Living Services are funded primarily through federal grant monies.

Indian
Means any person who is a member of a federally recognized Indian tribe, or who is an Alaska Native and a member of a Regional Corporation as defined in section 1606 of Title 43 USC. 25 USC 1901(3)

Indian Child
Means any unmarried person under the age of 18 who is:

A. A member of or eligible for membership in a federal recognized Indian Tribe, or who is Eskimo, Aleut, or other Alaska Native, or a member of an Alaskan Native
regional corporation or Alaska Native Village;
B. Determined or eligible to be found to be Indian by the Secretary of the Interior, including through issuance of a certificate of Degree of Indian Blood or by the
Indian Health Service;
C. Considered to be Indian by a federally recognized or non-federally recognized Indian Tribe or off-reservation Indian/Alaska Native community organization; or
D. A member or entitled to be a member of a Canadian Tribe or Band, Metis community, or non-status Indian community from Canada.

Indian Child Welfare Services (ICW)
Services are provided to Indian children, consistent with the federal Indian Child Welfare Act (ICWA), in the areas of child protective services, foster care, dependency guardianship, termination of parental rights, and adoption proceedings. In addition to direct services provided by the administration, additional services are funded through contracts with federally and state-recognized Indian Tribes and other Indian organizations in the state enabling providers to serve their own Tribal members and off-reservation Indians. The administration monitors and provides technical assistance to its own staff and contracted Tribes and agencies on compliance with federal and state requirements related to the care of Indian children.

Indigent
Means a person who, at any stage of a court proceeding, is receiving one of the following types of public assistance:

1. Temporary assistance for needy families;
2. General assistance;
3. Poverty-related veterans’ benefits;
4. Food stamps or food stamp benefits transferred electronically;
5. Refugee resettlement benefits,
6. Medicaid, or supplemental security income; or
7. Involuntarily committed to a public mental health facility; or
8. Receiving an annual income, after taxes, of 125 percent or less of the federally established poverty level; or
9. Unable to pay the anticipated cost of counsel for the matter before the court because his or her available funds are insufficient to pay any amount for the retention of counsel. RCW 13.34.030

Individual
A person - role in Referral.

Indonesian
Of or relating to Indonesia or its people, language, or culture. Language and Race Type in CAMIS.

Information Source
Individual providing information about a child for Kidscreen purposes. The source of the information given to intake worker when a referral is made (Firsthand Knowledge, Circumstantial Evidence, Secondhand Information, Victim Disclosure)

In-Home Services
Means services provided in the child’s home in lieu of out-of-home placement equivalent to the level of service intensity required to maintain the child in residential care.

Initial Application
First application for licensure at the current address.

Initial Contact with Parent/Guardian
The initial contact with a child's parent or guardian during the course of a CPS investigation. Record on Referral.

Initial Expiration Date
The end date for a license with an Initial License status.

Initial Issue Date
The begin date for a license with an Initial license status.

Initial IV-E Eligibility Determination
An initial determination of IV-E eligibility is made when the child is first placed. The initial eligibility criteria differs from the redetermination criteria in that the IV-E Removal home member's income and resources are reviewed in the initial determination. If the child does not qualify for IV-E Eligibility in the initial eligibility month the child will not qualify for the entire placement episode.

Initial License
License status for a facility that meets most of the license requirements. Allows facility to provide care while completing license process.

Initial License (DCCEL)
License status for a facility that meets most of the license requirements. Allows facility to provide care while completing license process. DCCEL grants initial licenses on all of their facilities unless the provider has moved from one location to another and the really do meet all of the license requirements.

Initial License or Full License
The only two license statuses for which an application can be submitted.

Initiation of Court Action or Adoption Proceedings
The date the court was asked to do something (usually the filing of a petition or a motion for an order) that resulted in the removal of the child from the home or in the adoption of the child.

Inquiry/Inquiry Type
Historical License Status

INS
Immigration and Naturalization Service (INS) is the federal agency responsible for all policies and procedures related to the presence of foreign nationals in the United States. The INS is the only organization capable of establishing an individual's legal immigration status.

Institution
Means a private or public hospital or any other facility providing medical diagnosis, treatment or care. RCW 26.44.020

Institution for Mentally Retarded (IMR): Send email definition

Intake Supervisor
Supervisor of staff responsible for receiving referrals.

Intake/Intake Worker
CA staff responsible for receiving referrals.

Intellectual Impairments
Significant and permanent neurological impairment or significant permanent loss of intellectual capacity as diagnosed by a consultant pediatrician or consultant neurologist as a direct result of accident or sickness.

Intensive Family Preservation Services (IFPS)
Intensive Family Preservation Services are available to families whose children are at “imminent risk” of foster care placement or to reunify a child with their family from out-of-home care. Contracted community agencies provide intensive in-home therapeutic services (6 to 10 hours of therapy per week) for up to 40 days, or paraprofessional services for up to 90 days. Services are available seven days a week, twenty-four hours a day. IFPS focus on improving the family’s ability to overcome a crisis situation and to remain together safely.

Intensive Foster Care Assessment
Intensive foster care assessments are provided through contracted services with hospitals and community agencies to provide multi-disciplinary assessments of youth in out-of-home care with no permanent placement identified. The assessment includes evaluation of the child's needs and the resources of the extended family and other possible permanent placement resources. Recommendations for achieving permanency are made to the DCFS social worker. After placement, follow-up services are provided to assist the child and family's adjustment and to link the family with needed community resources.

Intent to Deny
Decision to Deny an applicant a license.

Intent to Deny Date
Date letter is sent to applicant notifying them of decision to deny license.

Intent to Revoke
Decision to Revoke an open license.

Intent to Revoke Date
Date letter is sent to Licensee notifying them of decision to revoke license.

Intent to Suspend
Decision to Suspend an open license.

Intent to Suspend Date
Date letter is sent to Licensee notifying them of decision to suspend license.

Interim and Receiving Care Services
Emergency placement resources in Crisis Residential Centers or Assessment Centers are available for children and youth pending family reunification or longer-term family or group care. Family Receiving Homes provide emergency placement services for children and youth removed from their homes because of abuse, neglect or family conflict.

Intermediate Care Facility (ICF)
Emergency placement resources in Crisis Residential Centers or assessment beds are available for children and youth pending family reunification or longer-term placement in a family or group setting. Family receiving homes provide emergency placement services for children and youth removed from their homes because of abuse, neglect or family conflict. The facility must be certified by the department of social and health services and the federal department of health and human services to provide residential care under 42 U.S.C. Sec. 1396d(d). RCW 82.65A.020

Internet Explorer
A popular Web browser produced by Microsoft. Internet Explorer was the first browser released. This is currently the Network standard for CA browser.

Interpreter
A person who speaks English and another language fluently. An interpreter enables clients and staff to communicate with each other.

Interstate Compact Placement of Children (ICPC)
This is a statutorily established (RCW 26.34) reciprocal placement and service agreement between Washington State and other states that governs the out-of-state placement of dependent children.

Investigation
Activities to determine validity of a referral or facility complaint.

Investigation Standard
High or low, depending on severity of CA/N allegations in a referral.

Investigative Assessment
The Investigative Assessment is the primary tool for assessing and documenting risk to children in families where abuse/neglect allegations have been investigated. The Investigative Assessment includes Findings for CA/N allegations, Overall Level of Risk and Disposition. Investigative Assessment must be completed at the completion of the investigation, but no later than 90 days after the date of the referral.

IRA
Investigative Risk Assessment

ISSD Help Desk
Information System Services Division Help Desk is designed as a single point of contact for user problems involving LANs, telecommunications, and software application.

ISSP
Individual Service and Safety Plan. The plan that was established for the child to determine what is the best course of action to take for the child's best interest and welfare.

IT
Information Technology

Italian
Of or relating to Italy or its people, language, or culture. Language and Race Type in CAMIS.

Iteration
A distinct sequence of activities with a base-lined plan and valuation criteria resulting in a release (internal or external).

ITSS
Information Technology System Specialist

IV-B
Part IV-B of the Social Security Act which addresses Child and Family Services

IV-D
Part IV-D of the Social Security Act which addresses Child Support services.

IV-E
Part IV-E of the Social Security Act which addresses Federal Payments for Foster Care and Adoption Assistance.

IV-E Eligibility Redetermination
An initial determination of IV-E Eligibility is made when the child is first placed, every month thereafter a redetermination must occur to ensure the child still meets the eligibility criteria. The redetermination criterion differs from the initial eligibility criteria in that only the child's income and resources are reviewed in a redetermination. Generally if a child does not qualify for IV-E Eligibility in one month s/he no longer qualifies for the remainder of the placement episode.

IV-E Episode
The IV-E eligibility episode begins either voluntarily or judicially with the removal of the child from the home. It does not require the initial placement to be in foster care or under the responsibility of DCFS. It ends upon the accomplishment of a federally approved permanency plan for the child (reunification, adoption, placement with a fit and willing relative, legal guardianship), or with the child's placement back in the removal home or in the home of a natural or adoptive parent, or with the dismissal of the dependency or the child's reaching age 18 (or 19 in some cases).

IV-E Removal Home
The group of person(s) considered as members of the child's home at time of removal.

IV-E Review
CA IV-E files were reviewed September 10 - 13, 2001. The feds randomly selected 88 cases from the period 10/1/00 - 3/3/01 to review. CA was found to be in compliance, failing only 2 cases. If CA had failed more than 8 of 80 cases then they would have been found to be out of compliance and would have had to enter a Program Improvement Plan (PIP).

Japanese
Of or relating to Japan or its people, language, or culture. Language and Race Type in CAMIS.

JD
Juvenile Detention Center

JRA
Juvenile Rehabilitation Administration (See also DJR)

Jurisdiction
The child's legal status is under the authority of the court authorizing placement of the child.

Jurisdiction Codes

CC - County Court
OS - Court of Another State
TC - Tribal Court

Justification: Send email definition

Juvenile
Any unemancipated individual who is under the chronological age of eighteen years. RCW 13.32A.030; RCW 13.34.030; RCW 26.33.020; RCW 26.44.020; RCW 71.06.010; RCW 74.13.020

Juvenile Court
Juvenile Court is a division of the superior court. RCW 13.04.021

Kids Come First
A DSHS action agenda to improve child safety and well being and to ensure that children come first in our communities. An action agenda that proposes a comprehensive approach to improving the Washington State child welfare system. Introduced by Secretary Braddock in the fall of 2000. KCF includes four primary goals: 1. Assuring that safety of the child is the highest priority 2. Improving the well being of children in out-of-home care 3. Enhancing partnerships to protect children, expedite permanency & increase stability 4. Increasing accountability & effectiveness of the child welfare system

Kidscreen Assessment
Kidscreen is a screening for children who are placed in out of home care. It must be implemented within the first 30 days of placement. It targets children and youth remaining in care beyond 30 days. Tests and examinations assess a child in several domains: ¨ Physical/Medical ¨ Developmental ¨ Educational issues ¨ Emotional/Behavioral ¨ Family/Social

Kidscreen Specialists
Social workers who have been trained to administer, score and interpret standardized tools used in the Kidscreen Program. Specialists also complete the Kidscreen Evaluation Report for each child they screen.

Kikuyu
Of or relating to Central Kenya or its people, language, or culture. Language and Race Type in CAMIS.

Kinship Care
The operating budget for 2001 - 2003, ESSB 6153, appropriated $1,050,000 for increasing kinship care placements for children who otherwise would likely be placed in foster care. $50,000 of the funds are to be used to contract with the Washington Institute for Public Policy to conduct a study of kinship care placements. Also referred to as TANF-Kinship Care.

Korean
Of or relating to Korea or its people, language, or culture. Language and Race Type in CAMIS.

LAF
Ledger Account File

LAN
Local Area Network

Language
The language(s) an individual speaks (See: "Training must be posted on the Person ID in CAMIS. Language and LEP must be recorded on the owner, director, or provider of the licensed facility. Unknown is not appropriate.") Language is a category of information used in the CAMIS application.

Laotian
Of or relating to Laotia or its people, language, or culture. Language and Race Type in CAMIS.

Large Print English
Text that is enlarged for sight impaired individuals.

Latvian
Of or relating to Latvia or its people, language, or culture. Language and Race Type in CAMIS.

Launch
To start, begin, or open up a computer program or application. A launch is also the first day a Web site is "live" on the Net, as in, "When are you launching your Web site?"

Law Enforcement Agency
Means the police department, the prosecuting attorney, the state patrol, the director of public safety, or the office of the sheriff. RCW 26.44.020

Law Enforcement Contact
Narrative regarding any contact with a Law Enforcement agency. Record on Referral.

Law Manager
Potential Interface.

LE
Law Enforcement

LE Report
Report produced by Law Enforcement.

Left Click
It is the left mouse button, this will select an object, text or image.

Legal Action Codes
Documented in a child's Dash case. Includes Motions, Petitions, Hearings, Reviews, Orders, and other:

PC - Protective Custody Order
VO - Voluntary, Youth over 18
DF - Dependency Petition Filed
AP - ARP Petition-Obsolete
ZO - CHINS Order
MQ - Mother Deceased
RQ - Same Gender Parent Death
DO - Dependency Order or Agreed Both Parents
GT - Term Order-same gender parents
ZD - CHINS Disposition
DB - Dep. Disposition, Both Parents
IS - On-going ISSP Update
NA - Narrative - No other code applies
QS - Relinquishment-Sngl Parent Adopt
GS - Termination Reversal Same Gender Parents
VF - Termination Order Reversed - Father
PL - Periodic Review - LICWAC
PA - Periodic Review Administrative
DD - Dismissal of Dependency
SO - Shelter Care Order
VQ Voluntary, Developmentally Disabled Child
GP - Guardianship Petition
TP - Termination Petition
GO - Guardianship Order
FQ - Father Deceased
MD - Dependency Order, Mother Only
QT - Termination Order-Single Parent Adoption
PT - Termination Order - Paternal
DM - Maternal Dep Disposition Order
AD - ARP Disposition - Obsolete
IX - Initial ISSP
SH - Shelter Hearing
RM - Relinquishment - Mother
MR - Termination Order Reversed - Mother
PF - Periodic Review - Citizen
PR - Permanency Planning Review
ZR - CHINS Review
GD - Guardianship Dismissal
AT - Transfer to Private Agency
VP - Voluntary Placement
ZP - CHINS Petition
AO - ARP Order - Obsolete
AF - Adoption Finalization
AQ - Single Adoptive Parent Death
FD - Dependency Order, Father Only
DP - Paternal Dep Disposition Order
MT - Termination Order - maternal
OT - Other (requires text)
GR - Relinquish Order-same gender parents
RP - Relinquishment - Father
QR - Termination Reversal Single Parent Adoption
PJ - Periodic Review - Judicial
TA - Termination Order Appealed
DZ - CHINS Dismissal

Legal Custody: Send email definition

Legal Custody Codes
CL - Closed CT - Tribal/band & Department DE - DCFS OS - Other state responsible for all Legal Actions PA - Private Agency PD - DCFS & Private Agency TP - Tribal/band & Private Agency TR - Tribal/band

Legal File Number
This number is the SCOMIS (Superior Court Management Information System) legal number assigned to each case.

Legal Guardian
Means the police department, the prosecuting attorney, the state patrol, the director of public safety, or the office of the sheriff. RCW 26.44.020

Legal Guardian Relative of Specified Degree
Legal guardian relative of specified degree is a relative of specified degree (see Relative of Specified Degree chart) who is the guardian of a child as established by a formal court order. A legal guardian relative of specified degree is treated in the same manner as a parent with respect to Title IV-E. The home of such an individual is considered to be the home from which a child has been removed and the home for which reasonable efforts are made to return the child from out-of-home placement.

Legal Guardianship
Means a judicially-created relationship between child and caretaker that is intended to be permanent and self-sustaining as evidenced by the transfer to the caretaker of the following parental rights with respect to the child: protection, education, care and control of the person, and decision-making. The term “legal guardian” means the caretaker in such a relationship. 45 CFR 1355

Legal Status Codes

C - Closed D - Dependent
G - Dependency Guardianship
L - Legally Free/Permanent Custody
M - MINOC (Minor in need of care)
P - ARP (Alternative Residential Placement)
S - Shelter Care or Protective Custody
V - Voluntarily Placed
Z - CHINS (Child in need of supervision)

Legal Status Date
The date automatically recorded when legal status is changed due to certain legal actions.

Legally Free
A child is legally free for adoption if the child has no legal parent, either because the parent has died or because parental rights have been terminated (through relinquishment or involuntary termination) by a court order.

Example of an SER Legally Free - A legally free child can not be placed on an SER with a child who is not legally free; however, two legally free children can be on 1 SER. Example: Visit between two legally free siblings.

LEP
Limited English Proficiency. Individuals who are unable to speak, read, and/or write English well enough to communicate effectively. (See: "Training must be posted on the Person ID in CAMIS. Language and LEP must be recorded on the owner, director, or provider of the licensed facility. Unknown is not appropriate.")

LEP Case
A family unit wherein any person requests services in a language other than English.

LEP Family Unit
Consists of parent(s), children, other significant household members, or extended family being provided services.

LES
Limited English Speaking are those individuals whose primary language is not English and who are not sufficiently fluent in English to convey and receive effectively the information needed to apply for and benefit fully from Children's Administration services. LEP and LES are frequently used interchangeably.

Level of Cooperation: Send email definition

LGRSD
Legal Relative of Specified Degree A Legal Guardian of the child that meets the definition of relative of specified degree.

License
A document or record which authorizes an agency to provide care for children. Issued under RCW 74.15.

License Amount
Fee required or paid for DCCEL licenses.

License Amount Paid
Annual Fee paid for DCCEL license.

License Application/Reapplication Code
Code identifying whether the application is the first application for a facility or the application for renewal of a license.

A = Application
R = Re-application

License Application/Reapplication Date
Date application or re-application received.

License Assignment
Worker Assignment to the licensing record.

License Control ID
Unique number issued by CAMIS to a specific/address who may or may not ultimately be licensed.

License Enter Date
Date license record created in CAMIS.

License Expiration Date
The last day that an active license is valid.

License Inspection
Physical inspection of a facility to determine if the physical structure meets license requirements.

License Inspection Flag
Indication on the CAMIS license record that the License Inspection has been completed.

License Labels
Mailing labels for facility licenses.

License Letter Check
Procedure used to check whether letters were generated.

License Letter Date
Date license letters are generated.

License Name
Name of Licensed Facility.

License Office
Work groups located in each region, which are responsible for licensing (DCCEL and OFCL).

License Record
CAMIS license record.

License Renewal Date
Date renewal license is issued.

License Renewal Issue Date
Same as license renewal date.

License Renewal Reminder
Letter sent to remind licensee to submit renewal application.

License Returned
The receipt of the actual license document from the licensee when a license is closed.

License Returned Flag
Indication on the license record that the License Document was returned.

License Status
Stage of a license. Can be Initial, Full, Renewed, Withdrawn, Probationary, or Closed.

License Status Code
Code indicating license status.

License Transfer Procedures
CAMIS procedures used to transfer multiple licenses from one licensor to another.

License Update Date
Date License record is modified in CAMIS.

License Waiver
Written document developed to waive WAC requirements for the license.

License Worker
The DLR/OFCL or DCCEL worker assigned to a license, also known as Licensor.

License Worker Notes
A section of a CAMIS record that is used for notes.

Licensed Facility
A facility for which a license has been issued.

Licensed Healthcare Professional
A person whose legally permitted scope of practice allows him or her to independently perform the activities required for post-exposure evaluation and follow-up, such as physicians and dentists.

Licensed Homes
A family residence for which a license has been issued. See Family Foster Home and Group Care.

Licensed in City Limits
Facility location is within the geographic limits of a city. Indication on license record in CAMIS that a facility is located within the city limits.

Licensed in City Limits Flag: Send email definition

Licensed Sex Code
Gender facility is licensed to provide care.

Licensee
Individual who is licensed.

Licensing Complaint
This may involve both DLR facility investigator and a DCCEL or OFCL licensor. The DLR facility investigator address' (investigates) the Child Abuse and Neglect issues. The licensor address (investigates) the licensing issues.

Licensing Complaint (Non-CPS)
This involves only a DCCEL or OFCL licensor, who investigates a complaint involving licensing issues only.

Licensing Supervisor
Supervisor of License Worker

Licensor
The user's sysusr_logon_id is indirectly associated with one or more facilities through a person-business relationship. NOTE: The prsn_id has been added to the sysusr file. Any affected programs (both GUI and Natural) must be updated. Further, the prsn_id field must be manually populated with each user's person ID.

Licensor Contact
Contact with facility's licensor. Record on Referral.

Licensor ID
Login ID of licensor (Note GUI will use SSPS worker id instead of Login id).

LICRELS screen
Classic CAMIS screen which displays the people associated with the business. This screen is used to identify whom the contact person(s) for the facility.

LICRPT 31
Monthly batch report (one of many) used by licensing.

LICWAC
Local Indian Child Welfare Advisory Committee

LICWRKRZ
On line report for each licensor which sorts licenses by zipcode.

Lithuanian
Of or relating to Lithuania or its people, language, or culture. Language and Race Type in CAMIS.

Locked
CAMIS record or field which is secured and no further update allowed.

logon
Process of logging into a network application.

Logon ID
CAMIS user ID used to log into the system. Each user has a unique id.

LONGSCA/N
A long term project that is tracking 261 specific families for a period of 20 years. Participant's maltreatment and service records are updated annually by the OCAR unit. There is a LONGSCA/N indicator on the Update Case Record (DCFCASUP) screen in Classic CAMIS. A "Y" in the "Is this a LONGSCA/N case? _ " field indicates that this family is part of the LONGSCA/N study. These records are not to be sent to Record Retention.

Macedonian
Of or relating to Macedonia or its people, language, or culture. Language and Race Type in CAMIS.

Mail Clerk
An individual responsible for opening incoming mail, listing cash items in the Cash Items mail log, and/or preparing outgoing mail.

Mail: Business Reply
Business Reply (BR) Account: The account each Children's Administration office has with the local post office to pay postage on items mailed to Children's Administration in the Business Reply envelopes

Mail: Cash Items
Cash Items: For purposes of this chapter, cash items include currency, endorsed warrants, personal or cashier's checks, and commercial, bank, or postal money orders.

Mail: Office Mail
A service by which CA offices provide clients and other individuals with specially printed envelopes which allow people to send mail postage free to DSHS organizations.

Mailing Address Flag
Indication on license record, which address is to be used for mailing.

Maintenace Payment for Foster Child
The amount of money expended for a foster child during any given month.

Malay (Malaysian)
Of or relating to Malaysia or its people, language, or culture. Language and Race Type in CAMIS.

Malayalam
Of or relating to southwest India or its people, language, or culture. Language and Race Type in CAMIS.

Management Information Reports
Reports generated on a monthly or quarterly basis.

Management Team
Includes, for CA, the Assistant Secretary, Division Directors, Office Chiefs, and Regional Administrators.

Mandatory Tickler
A tickler that can only be removed from the To Do List by completing the required activity.

Mandarin (Chinese dialect)
Language Type

Map a drive
To create a new drive letter connected to a Network Drive and/or folder.

Marathi
Of or relating to Maharashtra or its people, language, or culture. Language and Race Type in CAMIS.

Married
Personal Status - Married to spouse

Marshallese
Of or relating to Marshall Islands or its people, language, or culture. Language and Race Type in CAMIS.

Master File Clearances
The research of initial information received by intake is verified and updated/input. This consists of a statewide CAMIS search, ACES check, and birth certificate search.

Matched
A SSA benefit or earnings record was found that was essentially equal to the identifying data provided by the State.

Maternity Services
A person, program or facility providing or arranging care for expectant mothers or mothers and their infants, when mothers are under the age of 18.

Matrix Grouping: Send email definition

MAA
Medical Assistance Administration. The unit within DSHS authorized to administer the Title XIX Medicaid and the state-funded medical care programs.

MBR
Master Beneficiary Record

MC
DCCEL Mini-Center.

MDA
Monthly Deduction Amount

Media Contact
Used to record any contact with the media (Newspaper, Radio, TV). Record on Referral.

Medicaid
Medical assistance provided to qualified person(s) in need of assistance.

Medicaid Personal Care (MPC)
MPC is a Federal program available under Title XIX of the Social Security Act which povides medically related assistance and supervision to Medicaid eligible individuals with medical conditions which impair their ability to perform activities of daily living. These medically related tasks are performed by non-medical personnel and include, but are not limited to, such activities as assistance with bathing, ambulation, eating, dressing and certain types of supervision. In the case of children in their own homes (physically disabling condition) or, who are in foster care because of abuse and/or neglect issues (physical or mentally disabling condition), Children's Administration is one of the avenues through which these services may be accessed. MPC does not pay for skilled medical services which require a medical professional.

Medicaid Treatment Child Care (MTCC)
Medicaid Treatment Child Care provides medically necessary psycho-social services to young children at risk of child abuse and neglect. Each child is assessed and an individualized treatment plan is developed to address the needs identified in the assessment.

Medical Care
"Medical care services" means the limited scope of care financed by state funds and provided to general assistance recipients, and recipients of alcohol and drug addiction services provided under RCW 74.50.

Medical Contact
Contact with any medical provider. Record on Referral.

Medical Contact Information
Contact with or information received from any medical provider. Record on Referral or case.

Medical Coupons
A document issued by State Office, DSHS 6-28, or local offices, DSHS 13-030PC, and presented by eligible clients to pay for medical services.

Medical Evaluation-Initial
Use to record the initial medical evaluation of a child within 30 days of placement. Relate to a case or referral and select the child's person ID.

Medical History
Means health information on the child contained in the child’s case record, as required by the CA Practices and Procedures Guide, chapter 4000, section 43092, Health and Education Record.

Medical Necessity for Inpatient Mental Health Care
Means a requested service which is reasonably calculated to: (a) diagnose, correct, cure, or alleviate a mental disorder; or (b) prevent the worsening of mental conditions that endanger life or cause suffering and pain, or result in illness or infirmity or threaten to cause or aggravate a handicap, or cause physical deformity or malfunction, and there is no adequate less restrictive alternative available. RCW 71.34.020

Medical Neglect
A failure to provide a child under one's care with proper food, clothing, shelter, supervision, medical care, or emotional stability.

Medical Records Address: Send email definition

Medically Fragile
The condition of a child who has a chronic illness or severe medical disabilities requiring regular nursing visits, regular medical check-ups, or under a physician's care.

MEF
Master Earnings File

Mental Health Center: Send email definition

Mental Health Contact
Contact with any mental health provider. Record on Referral.

Mental Health Hospital: Send email definition

Mental Injury: Send email definition

Mental-Emotional Impairments: Send email definition

Menu Items
Items that are listed in a menu. E.g. File has Open, New, Print.

MH
Maternity Home

Mien: Send email definition

Military Branch
The different branches of the United States military; Air Force, Army, Navy, Marines.

Minor
Any unemancipated individual who is under the chronological age of eighteen years. RCW 13.32A.030; RCW 13.34.030; RCW 26.33.020; RCW 26.44.020; RCW 71.06.010; RCW 74.13.020

MMIS
Medicaid Management Information System

Mode of Information
Means that a referrer uses to convey information to Central Intake (Converted from IDB, Fax, In Person, Mail, Telephone)

Modules
A module is a logical unit of work (includes create and update functionality).

Monitoring Visit (DLR)
Contact at a facility for purposes of monitoring progress on a compliance agreement, or an unannounced visit. Record on license or facility complaint.

Mouse
A device connected to your computer, used to reposition the cursor or move the pointer on your screen. It is equipped with control buttons, and you move it around on your mouse pad, next to your keyboard. With a mouse, you can highlight text, open menu items, or launch programs.

MRA
Monthly Recovery Amount

MS
Maternity Services

Mucous Membrane
The moist layer of tissue that lines the eyes, mouth, nose, throat, vagina, anus, and urethra.

Multi-Disciplinary Team
Means a group formed to provide assistance and support to a child who is an at-risk youth or a child in need of services and the child’s parent. The team shall include the parent, a department social worker, a local government representative when authorized by the local government, and, when appropriate, members from the mental health and substance abuse disciplines. The team may also include, but is not limited to, the following persons: Educators, law enforcement personnel, probation officers, employers, church persons, tribal members, therapists, medical personnel, social service providers, placement providers, and extended family members. The team members shall be volunteers who do not receive compensation while acting in a capacity as a team member, unless the member’s employer chooses to provide compensation or the member is a state employee. RCW 13.32A.030

Naming convention
A specific order and characters used for naming a computer file, a standard to follow.

Narrative - no other code applies
Use for general narrative when absolutely no other code applies to the text. This code should be used by itself. Record on a case or referral.

Native Hawaiian
Of or relating to Hawaiian Islands or its people, language, or culture. Language and Race Type in CAMIS.

NCANDS
National Child Abuse and Neglect Data System. Federal Term.

NCP
Non-custodial Parent

NCP_address verification code
Code indicating how the address was verified (e.g. From L&I payment).

NCP_address verification date
Date when address was entered into the system.

NCP_address_mailing
If found, mailing address of the non-custodial parent.

NCP_address_residential
If found, non-custodial parent residential address.

NCP_asset address
If found, address where an asset is located

NCP_asset amount
The fair market value of the asset.

NCP_asset type code
Definition of the type of asset.

NCP_BI number
Basic Identifier of the NCP

NCP_child's coverage code
Type of coverage, must be C (covered), P (partial coverage), U (unknown) for carrier information to be sent to CAMIS.

NCP_DOB
NCP Date of Birth

NCP_DOC number
NCP Department of Corrections number

NCP_DOC number associated FIPS code
State and County code for location of correction facility.

NCP_DOD
NCP Date of Death.

NCP_domestic violence indicator
Family violence indicator set on the NCP record.

NCP_employer address
If found, the address of an employer of the NCP.

NCP_employer date
Date when employment information was entered into the system.

NCP_employer source code
A code indicating how the employer information was identified (e.g. ES info, UC info).

NCP_employer type code
Code indicating the type of employment (e.g. military).

NCP_insurance carrier code
Code for type of health insurance provider (e.g. CIGNA, BCBS).

NCP_insurance company
Name of health insurance provider.

NCP_insurance effective date
Effective date of health insurance policy.

NCP_insurance group number
Group number for health insurance policy.

NCP_insurance lapsed date
Date health insurance lapsed.

NCP_insurance policy number
Policy number of health insurance.

NCP_L&I #
Labor and Industries Number if found for NCP

NCP_L&I claim #
Labor and Industries Worker's Comp Claim

NCP_military Info on CC
Military information on the non-custodial parent in the case comment narrative

NCP_multiple active names
Flag indicating SEMS has multiple name for the CP.

NCP_multiple active SSN numbers
Flag indicating the NCP has more than one active SSN is in the SEMS system.

NCP_name_first
NCP first name

NCP_name_last
NCP last name

NCP_name_middle
NCP middle name

NCP_SEMS case number
SEMS case number for the non-custodial parent.

NCP_sex code
Sex of the non-custodial parent.

NCP_SSN
Non-custodial parent social security number.

NCP_telephone number and extension
Non-custodial parent telephone number.

NCP_tribal code
Code for a tribe the non-custodial parent is a member of.

Near Fatality
Means an act that, as certified by a physician, places the child in serious or critical condition. The department is under no obligation to have an act certified by a physician in order to comply with this section. RCW 74.13.500

Neglect
Shall mean the injury, sexual abuse, sexual exploitation, or negligent treatment or maltreatment of a child by any person under circumstances which indicate that the child's health, welfare, and safety is harmed thereby. An abused child is a child who has been subjected to child abuse or neglect as defined herein: Provided, That this subsection shall not be construed to authorize interference with child-raising practices, including reasonable parental discipline, which are not proved to be injurious to the child's health, welfare, and safety: And provided further, That nothing in this section shall be used to prohibit the reasonable use of corporal punishment as a means of discipline. No parent or guardian shall be deemed abusive or neglectful solely by reason of the parent's or child's blindness, deafness, developmental disability or other handicap. RCW 26.44.020

Negligent Treatment/Maltreatment
Negligent treatment or maltreatment means an act or a failure to act on the part of a child's parent, legal custodian, guardian, or caregiver that shows a serious disregard of the consequences to the child of such magnitude that it creates a clear and present danger to the child's health, welfare, and safety. A child does not have to suffer actual damage or physical or emotional harm to be in cirucumstances which create a clear and present danger to the child's health, welfare, and safety. Negligent treatment or maltreatment includes, but is not limited to:

a) Failure to provide adequate food, shelter, clothing, supervision, or health care necessary for a child's health, welfare, and safety. Poverty and/or homelessness do not constitute negligent treatment or maltreatment in and of themselves;

b) Actions, failures to act, or omissions that result in injury to or which create a substantial risk of injury to the physical, emotional, and/or cognitive development of a child; or

c) The cumulative effects of consistent inaction or behavior by a parent or guardian in providing for the physical, emotional and developmental needs of a child's, or the effects of chronic failure on the part of a parent or guardian to perform basic parental functions, obligations, and duties, when the result is to cause injury or create a substantial risk of injury to the physical, emotional, and/or cognitive development of a child.

Negotiable Items
Return Receipt Mail: Negotiable Items: All items defined as "Cash Items" and "State Office (SO) Negotiables."

Network
A collection of two or more computers and associated devices that are linked together with communications equipment.

New Application
Application for licensing that is submitted for the first license at a physical location.

New License
A license issued in response to a new application.

Newspaper/Publishing Agency
A publication, usually issued daily or weekly, containing current news, editorials, feature articles, and usually advertising produced by a local, state, or other agency.

Next
The Next button will go to the next linked web page from that button. It is the same as the Forward button.

Non-Complaints: Send email definition

Norwegian
Of or relating to Norway or its people, language, or culture. Language and Race Type in CAMIS.

OCCP (See DCCEL)

Occurrence
(1)an event that happens (2) an instance of something occurring; (3) can apply to how frequently something occurs.

Office
A reporting unit within each Region of DSHS.

OCAR
Office of Children's Administration Research.

Office Interview
Narrative re interview with individuals in Children's Administration or Division of Child Care & Early Learning office. Record on license or facility complaint.

Office of Family Assistance (OFA): Send email definition

Office of Foster Care Licensing (OFCL)
OFCL inspects and licenses approximately 4,300 family foster homes, 80 residential group care facilities, 16 Crisis Residential Centers, 5 overnight shelters, 24 maternity services providers, and 110 child placing agencies which license over 1,700 private agency foster homes. OFCL also provides training for foster and adoptive parents and serves approximately 300 people per quarter through an interactive training web site for foster parents.

Office of Provider Services
The state office unit that determines third party medical liability. They are a section of the Department of Medical Assistance.

Open License
A license record that is not closed.

Optician
One that makes lenses and eyeglasses. One that sells lenses, eyeglasses, and other optical instruments.

Optometrists
A person who is professionally trained and licensed to examine the eyes for visual defects, diagnose problems or impairments, and prescribe corrective lenses or provide other types of treatment.

Order Appointing Guardian
An order giving a responsible adult, whether foster parent or relative, legal guardianship. The date of this order will determine the termination of IV-E funding.

Order Dismissing or Releasing Guardian
Order dismissing Guardian or Order Vacating Guardianship.

Original Placement Date/Original Foster Care Placement (OPD)
For the purposes of the Social Security Act and federal regulations, means the date of the child's most recent removal from the child's home and placement into fostercare under the care and responsibility of the state agency. 45 CFR 1356.21(f) This definition applies both to children placed in foster care under a voluntary agreement and to those children under the state's responsibility through court order. Therefore, the original date of placement, for purposes of Title IV-E and section 427 of Title IV-B, would be when the child is in foster care and the state has been given responsibility for care either through a voluntary placement agreement or a court adjudication.

Original Placement Date (Title IV-E)
The IV-B OPD is the date of the child's initial placement into out-of-home substitute care (licensed foster care, relative care, unlicensed responsible adult care, group care) in the custody of DCFS or with an agency with a Title IV-E agreement with Children's Administration, including custody via a police hold/protective custody, a voluntary placement agreement signed by DCFS or its title IV-E agent, or a court order. This is the only OPD that CAMIS tracks.

Original Issue Date
The Full issue date.

Original Issue Date of the Initial License
Date Initial license was first issued.

Oromo
Of or relating to Ethiopia and Kenya or its people, language, or culture. Language and Race Type in CAMIS.

Orphan Data
A piece of data that is no longer properly associated with the data that caused it to be created.

Other Arrangements: Send email definition

Other Asian
Language and Race Type in CAMIS.

Other Closed Reason
Reason for closure other than those listed.

Other Extension by Supervisor
Narrative regarding DLR/CPS or licensing extension of timelines other than case closure. Record on Referral or Facility Complaint.

Other Hearings
Narrative regarding Administrative Hearings, Foster Care Citizen Review Hearings, Adjudicative Hearings. Record on Case.

Other Language
Other Language not listed

Other Potential Infectious Materials
The following human body fluids: semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any body fluid that is visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids. Any unfixed tissue or organ (other than intact skin) from a human (living or dead). HIV-containing cell or tissue culture, organ culture, and HIV- or HBV-containing culture. medium or other solutions; and blood, organs, or other tissues from experimental animals infected with HIV or HBV.

Other Race
Other Race, unable to determine.

Other Social Service Agency (Non-DSHS)
Other Social Service Agency can be local, Federal or other Social Services based agency.

Out-of-Home Care
Group Care, Relative Care, CRC or Family Foster Care childcare services to be provided outside of the child's home.

Outgoing Mail
Outgoing mail consists of any envelope or package going from the office to another location.

Overdue Case Activity
A Case Activity whose due date is before the current day.

Overpayment Disputes
Overpayment Disputes An overpayment dispute arises when an individual disagrees with the overpayment determination. Clients, contracted vendors, and non-contracted vendors each have a different process for appealing the overpayment.

Owned Aircraft/Watercraft
Serviceable/operable aircraft, or powered or non-powered water craft, including permanently attached devices/equipment and mechanical controls, which are owned, rented or leased by the foster parent for their private or business use.

Owned Motor Vehicle
Serviceable/operable automobiles, and trailers when attached to power units, and motor vehicles of any kind, including permanently attached devices/equipment and mechanical controls, which are owned, rented, or leased by the foster parent for their private or business use.

PA
Private Agency

PA (ACES)
Public Assistance (ACES)

PA Comprehensive Health and Safety
Private Agency Comprehensive Health and Safety Check. Record on License.

PA Quarterly Health and Safety
Private Agency quarterly health and safety check. Record on license.

PA Type License
Private Agency Foster Home.

Pacific Islander
Of or relating to Guam, Marshall Islands, Palau, Caroline, Micronesia, etc. or its people, language, or culture. Language and Race Type in CAMIS.

Paid Amount
Fee paid for license.

Paid Amount Date
Date license fees receive.

Paid From Date
The start date covered by the fee paid.

Paid To Date
The end date covered by the fee paid.

Panel Review
A review by a panel consisting of members appointed by a DCFS Regional Administrator.

Parent
Means the parent or parents who have the legal right to custody of the child. "Parent" includes custodian or guardian.

Parenteral
Piercing mucous membranes or the skin barrier through such events as needle sticks, human bites, cuts, and abrasions.

Parenting Plan
(1) "Temporary parenting plan" means a plan for parenting of the child pending final resolution of any action for dissolution of marriage, declaration of invalidity, or legal separation which is incorporated in a temporary order.

(2) "Permanent parenting plan" means a plan for parenting the child, including allocation of parenting functions, which plan is incorporated in any final decree or decree of modification in an action for dissolution of marriage, declaration of invalidity, or legal separation. RCW 26.09.004 See Visitation.

Parenting Skills/Expectations of Child
This is one of the categories rated under Caretaker Characteristics within the Family/Social Domain - which is one of the five Kidscreen Domains.

Parenting Status
Means:

A. Custodian - a person appointed by the parent, guardian, or court to provide care for a child.
B. Guardian - a person appointed by the court to provide care or to supervise a child.
C. Parent - is the prime person responsible for the care of a child and may include:

1. Adoptive parent - a person the courts grant parental status, rights, and privileges for a child.
2. Birth or natural parents - the persons, male and female, who conceived and gave birth to the child.
3. Custodial parent - the parent with whom the child resides:

a. Legal - a current court order designating a parent's right to the child's custody that may include:

i. Joint custody.
ii. Parenting plans.
iii. Shared custody.
iv. Sole custody to one parent.

b. Physical - the parent(s) with whom the child resides or is found.

D. Stepparent - a person, not the child's parent, who is currently married to the child's parent.
E. Caretaker - a person who has actual physical supervision responsibility for a child and may include any of the above parenting statuses or a person appointed to provide physical custody.

Parties Involved: Send email definition

Pashto
Of or relating to Afghanistan and Pakistan or its people, language, or culture. Language and Race Type in CAMIS.

Passport
means the concise, printed, child-specific health and education summary information that is provided to the child’s caregiver. A “Passport” consists of 2 main parts: 1) the printed summary; and 2) the Health Recommendations Letter.

Passport Program
The Foster Care Passport Program is an automated health and education record keeping and tracking system for children in out-of-home care for more than 90 days. CA and local public health districts collaborate to administer the program. Public health nurses located in Children's Administration offices input information about the child's medical history and treatment, while social workers input social, behavioral and educational data. This information is given to foster parents at the time of placement and it is updated every six months or whenever a child moves.

Password
A combination of letters and other symbols needed to login to a computer system or program. It is a good idea to make your passwords as cryptic as possible to keep unauthorized users out of your personal or business files.

Paste
Inserts the object (image or text) on the clipboard.

PAY
Physically Aggressive Youth

Payment
SSPS Authorizations. (See: "The maximum length of time that a license can be issued is for three years. If the license has a pending status, and has an initial application (i.e. has not had an Initial or a full license issued), payment is not allowed.")

Payment Status
The condition of a beneficiary's Social Security benefits, i.e., suspended, current, terminated.

Payment_Last date of collection
Date when last payment was received

Payment_Monthly order amount
Amount of payment ordered per month for current child support.

Payment_total amount
Total child support payment amount per month for the disbursed to the custodial parent for the 2 month previous to the open placement date.

PDF
Portable Document File. Adobe is company that makes Acrobat, the product that creates pdfs.

Pediatric Interim Care (PIC)
There are currently four Pediatric Interim Care programs available in Washington State. One is a facility-based program that provides care and medical support to drug-affected infants for up to 45 days. Another provides care and intensive services to drug-affected infants and children ages birth to three years through trained foster homes. Two programs provide support services, but no placements, for drug affected children ages birth to three directly to the child through the foster parents, relative caregivers, and/or the birth parents to promote the child’s well being and to provide training to the families on the particular needs of drug affected children.

Pending (application)
Status of license record indicating that an application or reapplication has been received, but license has not yet been issued.

Pending Codes
Work pending codes that CAMIS and GUI apply to a referral to track work that is done (derived from the REFREADY procedure). D - Referral Decision R - Referral Decision Review W - Worker Assignment C - Case Assignment

Penetration Rate
The percentage of children eligible for Title IV-E funded foster care in relation to the total number of children in the state foster care population paid for by all types of funding. This percentage is used to claim Title IV-E administrative funds. As of the year 2001 the service codes used in the penetration rate calculation are: #3201, #3203, #3210, #3211, #3412, #3418, #3423, #3442, #3443, #3448, #3452, #3453, #3454, #3455, #3456, #3457, #3458, #3459, #3460, #3461, #3462, #3476, #3494, and #3495. Currently children in guardianships, Child Placing Agency custody, or Tribal custody are not included in the penetration rate calculation. CA's penetration rate for data month November 2001 was 56.96%. This information is sent to the Office of Accounting Services (OAS). OAS will apply this percentage to the January 2002 IV-E claim.

Performance Measures: Send email definition

Period End Date
Licensee closed date or expiration date (which ever is earlier).

Permanency Hearing
Permanency hearings are federally mandated hearings that must be held within 12 months from OPD and every 12 months thereafter to determine whether:

• the child will be returned to the parent or legal guardian;
• placed for adoption (with DCFS filing a petition to terminate parental rights);
• referred for legal guardianship, including dependency guardianship and 3rd party custody;
• be placed with a fit and willing relative that will lead to the finalization of permanency through reunification, adoption, or legal guardianship/third party custody;
• be placed in another planned permanent living arrangement;
• provided the services of the Independent Living program.

Permanent Custody Order
Means, for purposes of permanency planning, a custody order entered pursuant to chapter 26.10 RCW. RCW 13.34.145

Permanent Deprivation
If deprivation existed at any one point in the month of TPR--regardless of whether the deprivation existed before or after TPR--then it applies to the whole month in which TPR occurred. Furthermore, the TPR would, from that point and throughout this course of foster care, become the reason for continuing eligibility in terms of the deprivation factor.

Permanent Legal Custody
Means, for purposes of permanency planning, legal custody pursuant to chapter 26.10 RCW or equivalent laws of another state or of a federally recognized Indian Tribe.
RCW 13.34.145

Permanent Plan
The primary and/or alternate planning goal which must be designated by the 60th day for children in out-of-home placement.

Permanent Planning Codes

H - Return Home
A - Adoption
F- Foster Care with a Long-term Agreement
G - Guardianship
I - Independent Living
R - Relative Placement with a Long-term Agreement
U - Not Yet Established
N - No Plan (In Home Dependency - this code is used when placement is with a Birth/Adoptive Parent(s) only)

Persian
Of or relating to Persia or its people, language, or culture. Language and Race Type in CAMIS.

Person
An individual. There is a unique identifier in CAMIS for each individual; or the user logged into the system. ("person updating the license is not the licensor and the person updating the license was not the last person that updated the license.")

Person ID
Unique CAMIS identifier of an individual.

Personal Care: Send email definition

Personal Injury: Send email definition

Personal Protective Equipment
Specialized clothing or equipment worn by an employee for protection against a hazard; e.g., latex gloves, protective eye wear, CPR 1-way valves, protective gowns/aprons.

Pertinent
Having logical precise relevance to the matter at hand.

Petition (Court)
Any document that requests a court to rule on something. A petition can take the form of a formal court petition. In the absence of a formal petition, it could be a court hearing. The petition is used in establishing the IV-E eligibility month.

Pharmacist
Shall mean any registered pharmacist under the provisions of chapter 18.64 RCW. RCW 26.44.020

Phone/Fax/Mail or e-mail Contact
Any contact via Phone, Fax, Mail, or e-mail. Record on Referral.

Physical Abuse
Non-accidental infliction of physical injury or physical maltreatment on a child.

Physical Custody: Send email definition

PHYSICAL Domain Well-Child (EPSDT)
Early Periodic Screening, Diagnosis and Treatment (Kidscreen)

Physical Impairments: Send email definition

Physical/Occupational Treatment (Behavior/Comm): Send email definition

Physician/Surgeon/Ophthalmologist: Send email definition

Pick-up Order
Used by a social worker when no police 72-hour pick-up can be obtained. Sometimes the first order that removes the child from the home. Should have the Reasonable Efforts or CTW language.

Placement
The act of placing a child in 24 hour out-of-home care. The actual setting in which the child is placed (Foster Home, Relative, Group Care, etc.).

Placement Decision
Means the decision to place, or to delay or deny the placement of, a child in a foster care or an adoptive home, and includes the decision of the agency or entity involved to seek the termination of birth parent rights or otherwise make a child legally available for adoptive placement. 42 USC 5115a

Placement Desk
Staff responsible for matching children needing 24 hour care with available license resources - usually foster homes.

Placement Episode
A time from the original date of placement of a child to the completion of the permanent plan, or until the child is no longer in the department's custody. Placement Episode begins from the original date of placement (OPD) and extends until the child leaves DCFS through:

1. a planned return home to a parent (custodial or non -custodial)
2. adoption
3. guardianship (Superior or Juvenile Court)
4. court has entered an order specifying that the permanent plan has been completed
5. child reaches age of majority or emancipates
6. child remains on runaway status for more than 6 months
7. parent kidnaps child and is gone for longer than 6 months
8. dismissal of a legal authority to place with no subsequent authority to place the child
9. Indian tribe/band or private agency assumes full custody and supervision of the child by court order
10. death of a child

Placement Event
Placement Event (also termed "placement settings") identifies the type of placement setting in which the child currently resides. Types of placement events or settings include, foster/receiving homes; relative homes; group care; detention; etc. Trial home visits up to 15 days and respite care stays do not end events and are not events themselves but may be documented as a temporary event. In a case where another agency has custody of a child or a dependency guardianship has been established, events can occur when an episode is closed. In open episodes, many events can occur.

Placement History
A list of children who have been placed in a facility OR the list of facilities in which a child has been placed.

Planning Team: Send email definition

Polish
Of or relating to Poland or its people, language, or culture. Language and Race Type in CAMIS.

Popup window
A new window that suddenly appears on your computer screen is referred to as a "pop-up window." Also known as Pop-up. When you open a new program, when you switch from program to program, and when you use a drop-down menu. Likewise, a Web browser may launch a second browser that pops-up in the form of a mini-window on your computer screen.

Portuguese
Of or relating to Portugal or its people, language, or culture. Language and Race Type in CAMIS.

Positive Reunification Decision: Send email definition

Post
The act of entering information into CAMIS. (See: "If a person is associated with a license in CAMIS (16 and older) must have background check posted.")

Postage Due Account
The account a DCFS office has with the local Post Office to pay postage due for items mailed to that office with insufficient postage.

Practitioner of the Healing Arts (Practitioner)
Means a person licensed by this state to practice podiatry, optometry, chiropractic, nursing, dentistry, osteopathy and surgery, or medicine and surgery or approved other health services. The term "practitioner" shall include a duly accredited Christian Science practitioner. RCW 26.44.020

Pre-Passport Screen (formerly Kidscreen)
Pre-Passport Screen is a legislatively mandated screening program designed to assess children who are placed in out-of-home care. Implementation of the Pre-Passport Screen program provides “front end” planning for children who will remain in care for longer than 30 days. Washington State requires that Pre-Passport Screens be conducted for children within their first 30 days of placement. Pre-Passport Screen assesses the condition and level of functioning in five life domains: physical/medical, developmental, educational, family/social and emotional/behavioral. Standardized tools are used in assessing the developmental and emotional/behavioral life domains.

Preferred Language: Send email definition

Premises
(1)A proposition upon which an argument is based or from which a conclusion is drawn. (2) Land and the buildings on it. A building or part of a building.

Prenatal Injury
An injury to a child before it is born, e.g. Illicit drug use that affects a child In-vetro. Considered negligent treatment..

Preservation Services
Means family preservation services and intensive family preservation services that consider the individual family's cultural values and needs. RCW 74.14C.010

Press
Media, e.g. Newpapers, TV, radio.

Presumed Father
Shall mean a man considered to be the natural father of a child for all intents and purposes if:

1. He and the child's natural mother are or have been married to each other and the child is born during the marriage or within three hundred days after the marriage is terminated by death, annulment, declaration of invalidity, divorce, or dissolution, after or a decree of separation is entered by the court; or

2. Before child's birth, he and the child's natural mother have attempted to marry each other by a marriage solemnized in apparent compliance with law, although the attempted marriage is or could be declared invalid, and the child is born within three hundred days after the termination of cohabitation;

3. After the child's birth, he and the child's natural mother have married, or attempted to marry, each other by a marriage solemnized in apparent compliance with law, although the attempted marriage is or could be declared invalid; and

a. He has acknowledged his paternity of the child in writing filed with the registrar of vital statistics;
b. With his consent, he is named as the child's father on the child's birth certificate; or
c. He is obligated to support the child under a written voluntary promise or by court order;

4. While the child is under the age of majority, he receives the child into his home and openly holds out the child as his child;

5. He acknowledges his paternity of the child pursuant to RCW 70.58.080 or in a writing filed with the state office of vital statistics, which shall promptly inform the mother of the filing of the acknowledgment, if she does not dispute the acknowledgment within a reasonable time after being informed thereof, in a writing filed with the registrar of vital statistics. In order to enforce rights of residential time, custody, and visitation, a man presumed to be the father as a result of filing a written acknowledgment must seek appropriate judicial orders under this title; or

6. The Immigration and Naturalization Service made or accepted a determination that he was the father of the child at the time of the child's entry into the United States and he had the opportunity at the time of the child's entry into the United States to admit or deny the paternal relationship. RCW 26.26.040

Preventative Services
Means preservation services, as defined in 74.14C RCW, and other reasonably available services capable of preventing the need for out-of-home placement while protecting the child. RCW 13.34.030

Primary Caretaker
Person presumed to be the legal custodian and has the primary physical custody of the child.

Primary Language
That identified by the client as the language in which the client chooses to communicate.

Primary Wage Earner (PWE)
The primary wage earner is the parent who earned the most income during the previous 24 months preceding the eligibility month or the month in which deprivation due to absence or incapacity ends, and a determination of under/unemployment is being made.

If neither parent has employment in the previous 24 months, the primary wage earner is then considered to be the parent who has completed Work First or any other jobs training program in the last 24 months.

If neither parent has completed any training program, then it is the parent that is perceived to be the most employable due to education or prior training at some time. See WAC 388-215-1365, 1370, 1375, 1380, and 1385.

Print Frames
A print option to print single sections of a web page designed in frames.

Print Screen
This will usually print a snapshot of your desktop, either directly to your printer or copied (must be pasted to view).

Priority Mail
Priority Mail - Consists of First Class mail weighing more than 12 ounces. Maximum weight is 70 pounds and maximum size is 100 inches in length/girth combined.

Private Agency Foster Home
A Foster Home certified by a private agency that the home meets licensing requirements.

Private Individual: Send email definition

PRN
Stands for pro re nata and means “As needed.”

Probationary Expiration
Date a probationary license expires.

Probationary License
License issued when a license is in violation of License WACs, allows licensee to continue providing care under a compliance agreement. A disciplinary license that may be issued to a fully-licensed foster home. The probationary license may be issued because DCFS wants to track the initial performance of a group home which has met all licensing standards or because a foster home or group home is out of compliance with one or more of the licensing standards. In the case of homes not in compliance with all licensing standards, the period of time taken by the home to comply represents the period of time that the home is not IV-E reimbursable. The length of the probationary license does not represent the non-reimbursable period.

Probationary/ Probationary Status
B. (License Status Code).

Professional School Personnel
Shall include, but not be limited to, teachers, counselors, administrators, child care facility personnel, and school nurses. RCW 26.44.020

Prognostic Staffings
Meeting in which the relative, the child's parents, Guardian Ad Litems, social workers, and others discuss case information in order to make a decision about what is in the best interest of the child. These meetings occur early in a case when it appears that the child will not be going home right away.

Program Codes
Program or Service/Activity Codes are entered in three different and unique places in CAMIS. There are Referral codes, Case codes and File Folder codes. See CAMIS Policy 11 for more detail.

Project Manager
The role with overall responsibility for the project. The Project Manager needs to ensure tasks are scheduled, allocated and completed in accordance with project schedules, budgets and quality requirements.

Property Damage: Send email definition

Property Damage/Loss: Send email definition

Prophylaxis
Any substance or steps taken to prevent something from happening.

Protection of Child by Non-Abusive Caretaker
Noted in risk assessment. The degree to which the caregivers who are not the subject of CA/N act to protect child from CA/N.

Protective Custody (PC)
A Protective Custody is documentation signed by Law Enforcement placing a child in the custody of DSHS for up to 72 hours. (Examples of Protective Custody facilities are: Foster Care, Relative, Medical Facility, Group Care, Non-Custodial Parent).

Provider
A person, facility or business who is paid for services to Children's Administration and/or its clients.

Provider File
SSPS file of individual or agency who may receive payment from the state.

Provider ID
A unique identifying number SSPS uses to generate and track payments for services.

Provisional
Historical term replaced by Initial License.

Provisional Issue Date
Historical term replace by Initial License Issue date.

PSC
Payment Service Center

Psychologist
Shall mean any person licensed to practice psychology under chapter 18.83 RCW. RCW 26.44.020

Psychotropic Medication
Means medication, the prescribed intent of which is to affect or alter thought processes, mood, sleep, or behavior, including, but not limited to, anti-psychotic, antidepressant, and anxiolytic medications. The classification of a medication depends on its stated, intended effect when prescribed because it may have many different effects. Examples of some such medications are:

Amitriptyline/Elavil
Desipramine/Norpramine
Amoxapine/Asendin
Imipramine/Tofranil
Trimipramine/Surmontil
Fluoxetine/Prozac
Sertraline/Zoloft
Phenelzine/Nardil
Isocarboxazid/Marplan
Burpropion/Wellbutrin
Carbamazepine/Tegretol
Lithium/Eskalith or Lithobid
Chlordiazepoxide/Librium
Diasepam/Valium
Lorazepam/Ativan
Propranolol/Inderal
Chlorpromazine/Thorazine
Halperiodal/Haldol
Trifluoperazine/Stelazine
Thioridazine/Mellaril
Methylphenidate/Ritalin
Pemoline/Cylert
Amphetamine Sulfate/Amphetamine

Public Assistance Bargaining Agreement: Send email definition

Public Assistance Reporting Information System (PARIS)

Public Record
For the purpose of public disclosure, includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. RCW 42.17.020(36).

Public Health Nurse (PHN)
PHNs are contracted to provide outreach and early intervention to children and families when children are not in placement. PHNs are also contracted to administer the Passport Program.

Public Health Nurses Early Intervention Program
Trained public health nurses are available to provide voluntary in-home nursing services, which can prevent the need for more intrusive CFS interventions for at-risk families with young children.

Punjabi
Of or relating to Punjab or its people, language, or culture. Language and Race Type in CAMIS.

Putative Father (See Alleged Father)

Puyallup
The primary language spoken by a person; recorded on the person record in CAMIS/GUI.

Qualified Alien
See WAC 388-424-0005 and EAZ Manual

Qualified Relative of Specified Degree (RSD)
An RSD that is either a legal guardian (often referred to as Legal Guardian Relative of Specified Degree or LGRSD) or there is a legal allegation of child abuse or neglect. See Relative of Specified Degree (RSD) definition for explanation of who can be an RSD.

Quality Assurance (QA)
The function of Quality Assurance is the responsibility of (reports to) the Project Manager and is responsible for ensuring that project standards are correctly and verifiably followed by all project staff.

Quechua
Of or relating to South America (Andes highlands from southern Colombia to Chile) or its people, language, or culture. Language and Race Type in CAMIS.

Radio button
A small circle a user can click on to interact with material on a Web page. You usually see it on a form, next to each item in a list of options. Once you click on a radio button, a dark circle appears inside it, indicating that you have selected it. Radio buttons usually only allow you to select one item in a list.

Random Moment Time Sample (RMTS)
A federally approved method of determining percentages of staff time spent performing specific types of activities in a typical work day. Different types of activity may be charged to different federal funding sources. It is through the RMTS that a state is able to comply with federal cost allocation requirements and thereby be eligible to claim federal funding for its programs. The RMTS work is conducted by 2 staff in the Federal Funding Unit. They contact roughly 85 workers each day, Tuesday through Thursday. The workers in the field respond using an RMTS code sheet which currently contains alpha-numeric codes. Revision to RMTS have been made October 1999, December 1999, and April 1, 2002. The RMTS information is summarized monthly using the placement days information from SSPS. This information and adoption information from CAMIS is sent to the Office of Accounting Services who in turn uses the information to claim federal funds.

Rational Unified Process
The Rational Unified Process (RUP) is a software engineering process. It provides a disciplined approach to assigning tasks and responsibilities within a development organization. Its goal is to ensure the production of high-quality software that meets the needs of its end users within a predictable schedule and budget.

RCD
Recovery Cessation Date

RE to Finalize a Permanency Plan
Reasonable Efforts to Finalize a Permanency Plan language in a court order that states that DSHS made reasonable efforts to implement and finalize the permanent plan of care for the child.

RE to Prevent Removal from Home
The judicial determination which must be made no later than 60 days from the date of the child's removal from home that reasonable efforts to prevent removal were made (or were not required).

Reapplication
Form submitted by licensee to renew license.

Reapplication Received
Date form was received for renewal.

Reason codes
SSPS codes also have reason codes, which specify what reason (or type of expenditure) the code is used for. See http://asd.dshs.wa.gov/html/ssps_appendix_b.htm for additional information.

Reason for closure
Code entered in CAMIS to indicate why license closed.

Reasonable Efforts (RE)
Efforts the federal government requires states to make to prevent the removal of children from their homes, reunify children with their families if removal has been necessary, or find other permanency solutions when reunification is not possible. The Adoption and Safe Families Act requires that in making reasonable efforts on behalf of a child, the child's health and safety be of paramount concern. This means that in extreme instances, when aggravated circumstances exist, the parent has committed certain crimes, or has had his/her parental rights previously terminated involuntarily, DCFS is not required to make reasonable efforts to prevent the child's removal or to reunify the child and family. In all other cases, however, DCFS must make reasonable efforts and the court must make a finding that reasonable efforts have been made. --The "reasonable efforts to prevent removal" court finding (or a finding that reasonable efforts were not required) must be entered in court by the sixtieth day of removal from home or the child is not IV-E eligible. -- The finding that the agency made reasonable efforts to finalize the permanency plan in effect must be made by the 12th month of placement under DCFS responsibility and every twelve months thereafter while the child remains in foster care or title IV-E will not reimburse the child's cost of care.

Reassessment
Assessment done to on an open case after the initial investigative assessment has been completed. When a case remains open for services after the Investigative Assessment & no ISSP is required, then Reassessment will be completed at case closure, transfer, or every 6 months. If an IRA or Reassessment has been completed within the previous 30 days, and no significant change has occurred, a new Reassessment is not required upon case closure or transfer.

Reattach
Link a record in CAMIS that has previously been unattached.

Reattach Complaint Record
Reattach a complaint record to the original referral.

Receive Date and Time
Date and time an intake referral is received.

Reception
For the purposes of Reception, the following definitions apply: [Client] - Any person requesting or receiving services in CA offices. [Financial Service] - Any inquiry for financial, medical, and/or food stamp benefits will be referred to the appropriate Community Services Office (CSO). Exception: A request for medical coverage for a child receiving adoption support or foster care payment from another state is referred to a social worker. [Limited English Proficiency (LEP)] - A person who speaks or reads little or no English. [Sensory Impaired (SI)] - A person who has little or no sight and/or little or no hearing. [Social Service] - A service provided by the agency to meet a client's need; e.g.,foster home licensing, Child Protective Services (CPS), Child Welfare Services (CWS),Child Day Care financial support, adoptions, Family Reconciliation Services (FRS), licensing for private agencies.

Recipient
A person who receives State public assistance and/or SSI payments.

Recognition of Problem/Motivation to Change: Send email definition

Reconnect: Send email definition

Record: Send email definition

Record (waiver)
The act of entering information in CAMIS.

Redetermination
A child is reviewed monthly to determine if they are eligible and reimbursable for IV-E Funding. The first month a child is reviewed is the month they come into DCFS custody. The first month is called the Initial Determination. Any subsequent review/determination (done monthly) during the same placement episode is called a redetermination.

Refer
Whether or not a facility can be referred for placement or child care.

Refer Flag
Indication in CAMIS that a facility can or cannot be referred for placement or child care.

Referral
An Intake record.

Referral Services/Agencies Notified
Notification to Childcare I&R Services or Child Placing Agencies regarding receipt of a Facility Complaint or change in status of license. Record on License/Facility Complaint.

Referral/Facility Complaint Sufficiency Screen
There are two types of sufficiency screens: 1. The referral sufficiency screen determines whether or not the referral screens in for a DLR/CPS investigation. 2. The Facility Complaint sufficiency screen determines whether or not the facility complaint record screens in for a license investigation.

Referred to Law Enforcement
Request to law enforcement for assistance or investigation. Record on Facility Complaint.

Referred to other Agency/Organization
A referral for an evaluation or services, such as drug/alcohol, parenting, etc., to an agency outside of Children's Administration. Record on Referral.

Referrer
Someone who contacts DCFS with a concern.

Referrer Contact
Any contact with the referrer - used to record additional information regarding the referral or to confirm receipt of referral by DLR/CPS. Record on Referral.

Referrer Details
Referrer Type, Source of Information, Mode of Information, Referrer Phone, Callback Requested, Confidential Flag and Referrer Notes in an intake referral.

Referrer Type
Anonymous, Child Care Provider, Corrections, DSHS, Educator, Foster Care Provider, Friends or Neighbor, Law Enforcement Officer, Medical Professional, Mental Health Professional, Other, Other Relative, Parent/Guardian, Social Service Professional, Subject, Victim and/or Self.

RefReady List
A procedure in CAMIS which lists referrals with work pending. Referral Accepted concern; must be a CA/N, request for FRS services, CWS services, or DLR services.

Refresh
It is to reload a Web page into your browser to see if any of the content has changed since the last time you were there. At the top of your Web browser, to the right of the back button, there is a button that enables you to do this (on IE, it is called "Refresh"). To make sure you are seeing the most recent version of a Web page, hold down the Control key on your keyboard while you click on the refresh or reload button.

Regional Administrator: Send email definition

Regional Managers: Send email definition

Regulated Waste
Liquid or semi-liquid blood or other potentially infectious materials; contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed; items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling; contaminated sharps; and pathological and microbiological wastes containing blood or other potentially infectious materials.

Reimbursability
A reimbursability criterion determines whether or not federal funds can be claimed for IV-E allowable payments made on a child's behalf. A child who remains IV-E eligible does not lose IV-E eligibility even though s/he may be in a non-reimbursable status for the month being reviewed.

Relative
Includes adult persons who are related by blood or marriage to the child in the following ways:

1. Any blood relative, including those of half-blood, and including first cousins, nephews or nieces, and persons of preceding generations as denoted by prefixes of grand, great, or great-great;

2. Stepfather, stepmother, stepbrother, and stepsister;

3. A person who legally adopts a child or the child's parent as well as the natural and other legally adopted children of such persons, and other relatives of the adoptive parents in accordance with state law;

4. Spouses of any persons named in (a), (b), or (c) above, even after the marriage is terminated; or

5. "Extended family members," as defined by the law or custom of the Indian child's tribe or, in the absence of such law or custom, a person who has reached the age of 18 and who is the Indian child's grandparent, aunt or uncle, brother or sister, brother-in-law or sister-in-law, niece or nephew, first or second cousin, or stepparent who provides care in the family abode on a 24-hour basis to an Indian child as defined in 25 USC 1903(4). RCW 74.15.020

Relative (Business type code only)
A child's relative who has had a background check done and is approved by DCFS Social Worker to provide care for the child.

Relative Care/Relative Placement
Child Day Care Payments child care given by the child's relative in the relative's home. Relative-relative's home care is exempt from licensing. See the definition of "Relative Care Giver".

Relative Care Giver
Child Day Care Payments a child care provider who is 18 years of age or older who provides child care services to children who are, by marriage, blood relationship, or court decree, the grandchild, niece, nephew, or first cousin of the provider. Authorizations for other degrees of relationship, including but not limited to great and great great, are approved through an Exception to Policy (ETP). The department shall allow no payment for child care given by the following relatives: father, mother, brother, sister, stepfather, stepmother, stepbrother, or stepsister. The department does pay adult siblings living outside the family home. Authorizing workers may use their discretion to determine eligible degrees of relationship where the family's culture.

Relative Contact
Any contact with a child's relative - other than a parent or guardian. Record on Case or referral and relate the child's person ID to the SER.

Relative of Specified Degree
For IV-E eligibility, the child needs to have lived with a relative of specified degree (RSD) within six months of the initiation of court action or the signing of the VPA. An RSD is defined as: A. Natural, adoptive or stepparent. B. Any blood relative or half blood relative, including prefixes of grand, great, or great-great. First cousins and first cousins once removed are also included. C. A stepbrother or stepsister. D. A person who legally adopts a child, or relatives of the adoptive parents as defined above. E. A spouse of a person named in this section is within the scope of this provision (step or natural parent) even is the marriage is terminated by death or divorce.

Relative Search
Any contact used to obtain information for a Relative Search for potential placement of a child with a relative. Record on Case or referral and relate the child's person ID to the SER.

Release Notes
Detailed information about a GUI release, found under Help/About/Release Notes in the GUI application.

Religion: Send email definition

Relinquish
Means the voluntary surrender of custody of a child to the department, an agency or prospective adoptive parents. RCW 26.33.020

Reminder/Tickler
A work pending reminder. (See: "If a person is associated with a license in CAMIS (16 and older) must have background check posted… If no background check is included- send reminder/tickler to licensor.")

Remote Meter Resetting System (RMSR)
Remote Meter Resetting System (RMSR) Meter: The type of meter for the postage machine which allows the office to purchase additional postage for their meter by telephone/electronic means, on the day the postage is needed and without taking the meter to the Post Office.

Removal Date
The removal date is the date the child last lived with the custodial parent or legal guardian prior to any out of home placement. It is used in determining the "living with" requirement of Title IV-E; the child must have lived with the parent or legal guardian within six months of the original placement date with CA. Therefore, the removal date may or may not be the same as the original placement date (OPD). See Constructive Removal.

Removal Home
The last parent or caretaker relative the child lived with (who meets the day-to-day care and supervision of the child) at any time in the preceding six months of placement. If a child has not lived with a parent or relative in the preceding six months to placement, the removal home is the home providing day-to-day care upon placement of the child.

Removal from Home
A child may be physically or constructively removed from home. A constructive removal is a removal of custody from the parent or relative guardian in which there is no physical removal of the child. For Title IV-E eligibility, the child may be removed from a parent, a relative guardian, or any other relative if the removal is due to that relative's abuse or neglect of the child. A child may also be removed from any relative of specified degree caretaker if it is contrary to the welfare of the child to remain in that caretaker's home.

Renewal Letter
Award letter sent to licensee notifying them that they meet license requirements.

Renewal License
Narrative regarding issuance of a renewal license. Record on license.

Report
A formatted and organized presentation of data. Reports may be online or printed.

Reporting Unit (CSO, DCFS, FSO, AAFS)
An DSHS office has several units.

Requirement
A requirement describes a condition or capability to which a system must conform; either derived directly from user needs, or stated in a contract, standard, specification, or other formally imposed document. A desired feature, property, or behavior of a system.

Requirement Attribute
Information associated with a particular requirement providing a link between the requirement and other project elements-for example, priorities, schedules, status, design elements, resources, costs, hazards.

Requirement Type
A categorization of requirements-for example, stakeholder need, feature, use case, supplementary requirement, test requirement, documentation requirement, hardware requirement, software requirement, and so on-based on common characteristics and attributes.

Requirements Management
A systematic approach to eliciting, organizing and documenting the requirements of the system, and establishing and maintaining agreement between the customer and the project team on the changing requirements of the system.

Requirements Specifier
The requirements specifier details the specification of a part of the system's functionality by describing the requirements aspect of one or several use cases and other supporting software requirements. The requirements specifier may also be responsible for a use-case package, and maintains the integrity of that package. It is recommended that the requirements specifier responsible for a use-case package is also responsible for its contained use cases and actors.

Requirements Tracing
The linking of a requirement to other requirements and to other associated project elements.

Reservation: Send email definition

Residence: Send email definition

Residence State
Means the voluntary surrender of custody of a child to the department, an agency or prospective adoptive parents. RCW 26.33.020

Residential Care
Is a generic term for group care, residential treatment, and treatment foster care.

Residential Treatment Services
See After-Care Services, Continuum of Care, Group Care, In-Home Services, Residential Care, Staffed Treatment Foster Care and Treatment Foster Care.

Resources
All assets that belong to an individual. Total dollar amount of all the assets (usually fair market value) is used in determining eligibility for assistance or federal funds.

Respite Care
Means temporary residential services provided to a person and/or the person's family on an emergency or planned basis.

Respite/Emergency Care Provider: Send email definition

Responsible Living Skills Program (RLSP) / Hope Center
The Washington State Homeless, Youth Prevention/Protection and Engagement Act (HOPE) passed by the legislature in 1999 created HOPE Centers and Responsible Skills Living Programs. HOPE Centers are temporary residential placements for street youth. Youth can remain in a HOPE Center for up to 30 days while they receive assessment services and a permanent placement is identified. HOPE Centers are intended to stabilize an adolescent, perform comprehensive assessments of the youth's physical and mental health, identify substance abuse problems and educational status, and develop a long-term permanent plan. The RLSP may serve as a permanent placement for dependent youth between the ages of 16 and 18 years who will exit from foster care into independent living at age 18. RLSP and ILS (see below) are programmatically integrated.

Restricted Delivery
Return Receipt Mail - Restricted Delivery - Mail will only be delivered to the addressee or the representative named in writing and on file at the Post Office.

Return Home
If a child is returned home by case plan, with the intent that the child will remain home, then the child is considered to have returned home. A child may be at home on a trial home visit and maintain Title IV-E reimbursability. If there is a written agreement with the foster care provider, the department can continue to make foster care payments for up to 15 days, and this payment may be claimed to Title IV-E funds if eligible while the child is on the trail home visit. This payment may be claimed to title IV-E funds if it is a foster care maintenance payment.

Return Receipt

Reunification Assessment

Revocation Begun
Narrative regarding action taken to revoke a license. Record on license if action is taken during licensing process. If action is taken as a result of a facility complaint Record on Facility Complaint record.

Revoke
Act of terminating an active license for failure to meet WAC requirements.

Revoked
A license record that has a status of closed with a reason code of revoked.

Revoked (closed reason)
R. (License Status Code)

RH
Receiving Home used in Placement/Legal procedures in CAMIS.

Right click
It is to click the button on the right side of your mouse. This opens a drop-down menu to access shortcut options.

Ripple Reminder
A GUI referral feature; users can select a setting that will remind them to ripple an address to people who live at the residence (default) address for a referral.

Risk

Risk Matrix
Investigative, Reassessment, Reunification Assessment risk levels.

Risk Tags

RM
Regional Manager.

RO
Regional Office

Role
A definition of the behavior and responsibilities of an individual, or a set of individuals working together as a team, within the context of a software engineering organization.

Romanian
Of or relating to Romania or its people, language, or culture. Language and Race Type in CAMIS.

RR
Railroad

RRB
Railroad Retirement Board

RSN
Provides mental health counseling and placement with mental health problems.

RSD
The RSD is not the bio-parent(s) or LGRSD. In addition to those RSDs defined by WAC, a stepparent is considered a RSD and not a legal parent for removal home purposes unless they have adopted the child or become the LGRSD.

RSEO_field office letter
Letter identifying the field office

RSEO_field office toll-free number
Toll-free telephone number of the field office.

RSEO_name
Worker's name

RSEO_telephone number
Worker's telephone number

RSO
Registered Sex Offender

Runaway
A runaway (for the purposes of FRS and the At Risk Youth (ARY) Petitions) is a juvenile who has been absent from home for at least 72 hours without parental consent. Different police departments will take run reports at different times. Some cities will make a parent wait for 72 hours, some will take run reports almost immediately.

Russian
Of or relating to Russia or its people, language, or culture. Language and Race Type in CAMIS.

SACWIS
Statewide Automated Child Welfare Information System. Computer system capable of interfacing with and retrieving information from other automated information systems used to administer certain federally funded programs (e.g., TANF, IVD, XIX). To the extent practicable, there must be an electronic interface with these systems in order to receive, transmit, and verify case and client information in an automated manner. Data collection required under 45.CFR 1355.40.

Safety Assessment
The Safety Assessment is a tool used to identify and document immediate risk to children in families where abuse/neglect allegations have been accepted for investigation through the referral process, when the children remain in the home. If one or more item on the assessment questionnaire is indicated, then a Safety Plan is required. Safety Plan is an agreement between DCFS and the caregiver(s) which provides a plan to ensure the safety of the child(ren).

Safety Needs

Safety Plan
The Safety Plan is a tool used to identify and document immediate risk to children in families where abuse/neglect allegations have been accepted for investigation through the referral process, when the children remain in the home. If one or more item on the assessment questionnaire is indicated, then a Safety Plan is required. Safety Plan is an agreement between DCFS and the caregiver(s) which provides a plan to ensure the safety of the child(ren).

Salish
Of or relating to Native American languages of the northwest United States and British Columbia or its people, language, or culture. Language and Race Type in CAMIS.

Samoan
Of or relating to Samoa or its people, language, or culture. Language and Race Type in CAMIS.

SAMHSA
Substance Abuse and Mental Health Services Administration (SAMHSA) within the U.S. Department of Health and Human Services.

SAP
Security Action Plan

Satisfy Targets
Legal actions taken within specific time frames to meet both state and federal Permanency Planning requirements (IV-B).

School
A public or private education institution for children age 18 or under.

School ID
A unique id in CAMIS that identifies a school.

School/Day Care

SCOMIS Help Desk

Scope Management
The process of prioritizing and determining the set of requirements that can be implemented in a particular release cycle, based on the resources and time available. This process continues throughout the lifecycle of the project as changes occur. See also change management.

Screen Print
A picture of a computer screen that prints on the local printer or can be pasted into a Word document.

Screened Out
A referral or facility complaint record that does not meet the sufficiency screen which mandates a CPS or DLR/CPS investigation.

Screening

Scroll bars
Scrolling is the act of moving the scroll bar in a program's active display window. The scroll bars on the right-hand side and bottom of the screen in most GUIs have a pair of arrows pointing up and down or left and right, respectively. The arrows to move the information in the screen in the desired direction. This allows a user to see beyond what appears in the initial screen of a Web page. The content that appears on the initial screen is above the fold and the content you see when you scroll down is below the fold.

SDX
State Data Exchange System. Interface to ACES. Information from SDX will be obtained via the ACES interface.

Search By Login ID
To look for specific Login ID data in a file or an occurrence of text in a file.

Search By Name
To look for specific name of a client, Facility, School, Tribe or Business.

Search By Office
To look for specific Office data in a file or an occurrence of text in a file.

Search by Person
To look for specific Person data in a file or an occurrence of text in a file.

Search By SSN
To look for specific SSN data in a file or an occurrence of text in a file.

Search criteria
Data a user enters on a search screen in CAMIS or GUI.

Search Person ID
To look for specific Person ID data in a file or an occurrence of text in a file.

Secondary Administrator

Secure Crisis Residential Centers (S-CRCs)
Secure crisis residential centers provide twenty-four hour availability for short-term placements of up to five-days for runaways placed by law enforcement. These facilities were mandated by the "Becca Bill" legislation passed in 1995. The S-CRCs have locked doors and windows and fenced grounds, but otherwise operate as other CRCs, with an emphasis on assessment of needs and family reunification.

Secure Facility
Means a crisis residential center, or portion thereof, that has locking doors, locking windows, or a secured perimeter, designed and operated to prevent a child from leaving without permission of the facility staff. RCW 13.32A.030

Security
Authorization to perform certain functions in CAMIS.

Select
To highlight text or graphics in a software application, or to mark an item on a form. For example, to select content you wish to cut-and-paste, you must use your cursor, hold down your mouse button, and drag your mouse. When filling out an online form, you usually must click inside a radio button or check box to mark it as your selection. To select an item on a select box, you scroll down the menu and click on the desired item.

Semi-Secure Facility
Means any facility, including but not limited to Crisis Residential Centers (CRCs) or specialized foster family homes, operated in a manner to reasonably assure that youth placed there will not run away. RCW 13.32A.030

SEMS
Support Enforcement Management System Washington State's Child Support System.

SEMS Lite
A subset of the DSHS Division of Child Support's Support Enforcement Management System (SEMS) created for users who do not require the full mainframe SEMS application. SEMS Lite navigation is designed for the mouse with minimal keyboard input. After an initial search, the rest of the screens can be accessed with the mouse through hot links and pop-up menus.

Sensory Impaired (SI)
Hard-of-hearing, deaf, partially sighted, visually impaired or blind.

Separated

SER
Service Episode Record (SER). A CAMIS term for a record that documents activities that took place on a case, referral or other CAMIS entity.

SER Code
SER Activity Type

Serbo-Croatian
Of or relating to Serbia and Croatia or its people, language, or culture. Language and Race Type in CAMIS.

Serious Injury
Serious injury of a child client requiring professional medical treatment alleged to be the result of child abuse and/or neglect.

Serious Injury Referral
A referral or facility complaint record with a high profile flag indicator of serious injury.

Service Agreement
Means a formal written description of services to be provided or performed. Agreements are developed by the social worker with the parent and/or the court and any child over age 13 who is to receive or participate in services.

Service Plan

Settings
User settings that can be changed using the menu item tools.

Sex

Sexual Abuse/Exploitation
Sexual abuse/exploitation of a child by a caretaker includes, but is not limited to:

1. Sexual Intercourse: Has its ordinary meaning and occurs upon any penetration, however slight. "Sexual intercourse" also means:

a. Any penetration of the vagina or anus, however slight, by any object except when such penetration is accomplished for medically recognized treatment or diagnostic purposes; and
b. Any act of sexual contact between persons involving the sex organs of one person and the mouth or anus of another, oral - genital/anal contact.

2. Sexual Contact: Any touching of the sexual or other intimate parts of the body done for the purpose of satisfying the sexual desire of either party. Includes touching through clothing.
3. Exposure: The act of exposing one's sexual organs in a manner that, considering the surrounding circumstances, is offensive, sexually suggestive, or otherwise inappropriate.
4. Inappropriate Touching: Intentional touching, either directly or through the clothing, of the genitals, anus, or breasts of a child for other than legitimate hygiene or child care purposes.
5. Genital - Anal contact.
6. Genital - Genital contact.
7. Encouraging or forcing a child to engage in sexual activity with any person or with animals.
8. Encouraging or forcing a child to engage in sexually explicit conduct.
9. Engaging in activities related to child pornography including permitting, encouraging, or forcing a child to participate in sexually explicit conduct knowing that the conduct will be photographed or be part of a live performance.
10. Promoting prostitution by minors.
11. Permitting, encouraging, or forcing a child to watch sexual activities of others; e.g.:

a. Parents or others engaging in sexual intercourse.
b. Watching pornography.

12. Allowing or encouraging others to sexually abuse/exploit a child.

RCW 9.68A.040; RCW 9.68A.050; RCW 9.68A.090; RCW 9.68A.100; RCW 26.44.020

Sexual Assault
Means one or more of the following:

(a) Rape or rape of a child;
(b) Assault with intent to commit rape;
(c) Incest or indecent liberties;
(d) Child molestation;
(e) Sexual misconduct with a minor;
(f) Crimes with a sexual motivation;
(g) An attempt to commit any of the aforementioned offenses.

RCW 70.125.030

Sexually Transmitted Disease (STD)
A bacterial, viral, fungal, or parasitic disease or condition which is usually transmitted through sexual contact. A list of STDs appears in WAC 246.100.011(22). Any object that can penetrate the skin including: needles, broken glass, etc.

Sexually Aggressive Youth (SAY)
Special programs are offered for sexually aggressive youth. Comprehensive intervention and treatment services are available for children who meet the definition of Sexually Aggressive Youth as defined in RCW74.13.075. These services include one-time expenses for tests, equipment, or emergency interventions as well as, ongoing evaluations, treatment and supervision.

SGA
Substantial Gainful Activity

Sharps
Means any object that can penetrate the skin including, needles, broken glass, etc.

Shelter Care
Means temporary physical care in a facility licensed pursuant to RCW 74.15.030 or in a home not required to be licensed pursuant to that section. RCW 13.34.030

Shelter Care Order (SO)
Usually the first court order following the removal of a child. This is usually the order on which we look for RE/CTW language.

Shelter/Receiving Home
A receiving home is a licensed foster facility (a foster home or group care facility) providing temporary care for children and youth entering and transitioning between foster homes. They are available for placements on an emergency basis, 24-hours per day. They typically provide care for up-to 30 days, but the maximum stay is 90 days.

Shona
Of or relating to Zimbabwe or its people, language, or culture. Language and Race Type in CAMIS.

Shortcut menu
Within an application, an icon that represents common functions. It is usually displayed in a row across the top of an application. E.g. Open, Copy, Cut.

Show To Whom and Date Delivered
Return Receipt Mail: Show To Whom and Date Delivered - Provides the sender with this information.

Show To Whom, Date, and Address of Delivery
Return Receipt Mail - Show To Whom, Date, and Address of Delivery - Provides the sender with this information.

Single (never married)
Personal Status - Single, never married to a spouse

Site Visit
Contact by licenser on facility grounds. Record on license or facility complaint.

Skilled Nursing Facility (SNF)

Slovak
Of or relating to Slovakia or its people, language, or culture. Language and Race Type in CAMIS.

SMI
Supplemental Medical Insurance

SMIB
Supplemental Medical Insurance Benefits

Soc/Econ
Social Economic

Social Services Counselor
Means anyone engaged in a professional capacity during the regular course of employment in encouraging or promoting the health, welfare, support or education of children, or providing social services to adults or families, including mental health, drug and alcohol treatment, and domestic violence programs, whether in an individual capacity, or as an employee or agent of any public or private organization or institution. RCW 26.44.020

Social Study
Means a written evaluation of matters relevant to the disposition of the case and shall contain the following information:

1. A statement of the specific harm or harms to the child that intervention is designed to alleviate;

2. A description of the specific services and activities, for both the parents and child, that are needed in order to prevent serious harm to the child; the reasons why such services and activities are likely to be useful; the availability of any proposed services; and the agency’s overall plan for ensuring that the services will be delivered. The description shall identify the services chosen and approved by the parent;

3. If removal is recommended, a full description of the reasons why the child cannot be protected adequately in the home, including a description of any previous efforts to work with the parents and the child in the home; the in-home treatment programs that have been considered and rejected; the preventive services that have been offered or provided and have failed to prevent the need for out-of-home placement, unless the health, safety, and welfare of the child cannot be protected adequately in the home; and the parents’ attitude toward placement of the child;

4. A statement of the likely harms the child will suffer as a result of removal;

5. A description of the steps that will be taken to minimize the harm to the child that may result if separation occurs; and

6. Behavior that will be expected before determination that supervision of the family or placement is no longer necessary.
RCW 13.34.030

Social Support for Family

Social Worker
A CA staff member.

Social Worker/Psychologist/Psychiatrist

Software Requirement
A specification of an externally observable behavior of the system; for example, inputs to the system, outputs from the system, functions of the system, attributes of the system, or attributes of the system environment.

Somali
Of or relating to Somalia people, language, or culture. Language and Race Type in CAMIS.

Source of the Funds (SOF)
Four sources of funds are pertinent to title IV-E. SOF 2, 4 and 5 are pertinent to both the foster care maintenance claim and the administrative/training claim (also known as the IV-E penetration rate). SOF Q is pertinent only to the administrative/training claim and has no effect on the maintenance claim. The SOF codes are as follows:

• Code 1 TANF - See Temporary Assistance for Needy Families
• Code 2 Title IV-E eligible and reimbursable, child was initially placed via a court order.
• Code 4 Title IV-E eligible and reimbursable, child was initially placed on a Voluntary Placement Agreement.
• Code 5 State Funds
• Code Q State funds for maintenance but affects the IV-E penetration rate.

Spanish
Of or relating to Spain or its people, language, or culture. Language and Race Type in CAMIS.

Spanish/Hispanic/Latino
Of or relating to Latin American or Spanish people, language, or culture. Language and Race Type in CAMIS.

Special Model Program (SM)
Services developed for special populations of children that provide more than basic foster care services. These programs are not required to meet the contractual demands of BRS.

Special Needs
A child who requires focused attention beyond the typical developmental needs of a child, at each stage of development, often due to an identified disability or health condition or a documented developmental delay. In a school or educational setting, it can mean that children with special needs are those who require programming different from the regular classroom program. The programming may include a) resource, b) Individual Special Education Programs, c) guidance, and d) clinical services.

Specialized Receiving Home (SR)

Spell Check
A feature on most programs, it will automatically "spell check" and "grammar check" your text, suggesting corrections.

SSA
Social Security Administration. A person based on the adult's disability, retirement or death can receive SSA. A child may be eligible to receive SSA benefits on his/her parent's account if the parent is disabled or retired and is eligible for SSA, or if the parent is deceased.

SSA (T2)
Security Administration SSA (T2) refers to Social Security benefits based on earnings record.

SSI
Supplementary Security Income

SSI Funds
Supplemental Security Income It is disability money that a qualified individual receives from the Social Security Administration based on their disability when they do not have sufficient earnings history to qualify for SSA Disability, or if the amount of their SSA is less than the SSI payment standard (in this case, the beneficiary may receive a combination of SSI and SSA).

SSI, SSA or Veterans Benefits
Narrative regarding a child's eligibility or receipt of SSI, SSA or Veteran's Benefits. Record on child's person ID.

SSN
Social Security Number

Social Security Program for Children in Foster Care
CA has a specialized program that identifies children in foster care with disabilities and applies for Supplemental Security Income (SSI) on their behalf. These applications and appeals result in monthly SSI benefits that can be used for reimbursement of the child’s foster and group care expenses. Excess funds are placed into dedicated accounts for the child’s personal benefit. These benefits follow the child when they leave care and are frequently part of the reunification plan. At any given time, there are about 1,100 children in foster care who qualify for SSI benefits and about 400 children who qualify for Social Security benefits based on the death or disability of a parent.

Social Service Payment System (SSPS)
The purpose of the Social Service Payment System (SSPS) is to authorize the delivery and/or purchase of social services for primary and service recipients, collect required state and federal statistical and management data, and initiate the payment process for purchased services. Department of Social and Health Services (DSHS) organizational, program units and contracted agencies use this system to authorize expenditures of federal and state social service funds. The SSPS is the payment system by which DCFS reimburses providers for the costs of care of a child. The form used is the DSHS 154/159. The 154 is the original. The 159 is the turnaround after the 154 is input into the system. Additional information available at: http://asd.dshs.wa.gov/html/ssps_web_usermanual.htm.

SSPS 50N61 Report
This report comes from SSPS and it details the number of placement days for all children in out of home care, sorted by funding source. As of mid 2002 this report is no longer used to calculate the Title IV-E penetration rate. It has been replaced by an automated process in CAMIS.

SSPS Service Code
(See: "The maximum length of time that a license can be issued is for three years. If the license has a pending status, and has an initial application (i.e. has not had an Initial or a full license issued), payment is not allowed. The facility is not licensed. Do not allow an authorization to be made if the service requires a license.")

SSPS Worker ID
A number assigned to workers and supervisors that consists of the worker's office, unit, initials, and a generic 2-digit number. This ID allows workers to be assigned to computer records and is used to generate system alerts. It was designed as a means to authorize payment in the SSPS system.

SSR
Supplemental Security Record

Staff Secure Facility
Means a structured group care facility licensed under rules adopted by the department with a ratio of at least one adult staff member to every two children. RCW 13.32A.030

Staffed Treatment Foster Care
Means a licensed treatment foster care where the foster parents are professional staff who are hired to provide 24-hour supervision to six or less children residing in a foster homelike setting.

Staffing - CPT
Child Protective Team Staffing. If you have a written report from the staffing, refer to the report in the SER text. Record on Case or referral and relate a child's person ID.

Staffing - LICWAC/Tribal
Summary of LICWAC or tribal staffing on a particular child. If you have a written report from the staffing, refer to the report in the SER text. Record on Case or referral and select child's person ID.

Staffing - Other
Any staffing that is not a LICWAC/Tribal, Child Protective Team, Permanency Planning, or Prognostic Staffing. If you have a written report from the staffing, refer to the report in the SER text. Record on Case, or referral.

Staffing - Permanency Planning
Use for permanency planning staffing only . If you have a written report from the staffing, refer to the report in the

Staffing - Prognostic
Use for Prognostic staffing only. Record on Case.

Staffing Date
Date when Kidscreen Specialists meet with Social Worker to discuss the Kidscreen Assessment issues and create an action plan.

Stakeholder
An individual who is materially affected by the outcome of the system.

Stakeholder Need
The business or operational problem (opportunity) that must be fulfilled in order to justify purchase or use.

Stakeholder Request
A request of any type-for example, Change Request, enhancement request, request for a requirement change, defect-from a stakeholder.

START button
To start a program, click Start, point to Programs, point to the folder that contains the program you want, and then click the program name.

State
Means, for the purposes of adoption assistance, a state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam,
the Commonwealth of the Northern Mariana Islands, or a territory or possession of or administered by the United States. RCW 74.13.154

State Code
Two character code designating one of 50 states or the District of Columbia.

State Funded
Facility is willing to accept reimbursement at the DSHS rates for care of children.

State Funded Flag
Indication on license record that facility is willing to accept placement of children or provide day care for children at the state DSHS rate.

State Office Negotiables
For purposes of this chapter, Staff Office (SO) negotiables consist of the following items:

State On-Line Query (SOLQ)
SOLQ is an option within ACES that accesses electronic information from the Social Security Administration nation wide. Users can access the most current social security number, SSA (Title II) and SSI (Title XVI) data within seconds of the request.

State Plans
Currently CA files 4 state plans. A Title XIX State Plan amendment is submitted to HICFA through AAA whenever a change is made to a Title XIX program. The most recent Title State Plan amendment is SPA 93-34, approved 12/13/94, effective October 1, 1993. Covers Title XIX programs such as Medicaid Therapeutic Child Care (known as Therapeutic Child Care until 10/1/01); Behavior Rehabilitation Services; and Targeted Case Management. An amended Title IV-E State Plan was submitted to Region X on August 23, 2001. Parts of it have been accepted, CA will continue to submit amendments over the next couple of years. The TANF State Plan is submitted to the feds by Economic Services. Web site: www.wa.gov/workfirst/about/planbody.pdf Contact for the Title XIX State Plan, the Title IV-E State Plan, or the TANF State Plan. For information about Title IV-B plan refer to the Comprehensive Child & Family Services.

Statewide
Affecting or extending throughout all regions of Washington state.

Statewide Search
Search that spans all six regions of Washington.

Status bar
An area that displays state information for the content in the window, typically placed at the bottom of a window.

Status Code
Code indicating license status.

Stop Placement
Indication on license record that a facility is not to receive referrals for new placements.

Stop Placement Lifted
Used to resume placement or referral to a facility that had a stop placement/no referral issued. Recording this type of SER will automatically remove the "No Referral" status on the license record. Record on license or facility complaint.

Stop Placement/No Referral
Used on record decision to stop placement or referral to a facility. Recording this type of SER will automatically put the "No Referral" status on the license record. Record on license or facility complaint.

Street Youth
Means a person under the age of 18 who lives outdoors or in another unsafe location not intended for occupancy by the minor and who is not residing with his or her parent or at his or her legally authorized residence. RCW 74.15.020

Street Youth Services
Street Youth Services help those youth who are not effectively served through traditional methods of counseling. These youth, referred to as street youth, are living away from their homes and may be chemically dependent and/or actively involved in prostitution or delinquent behaviors. Services are aimed at diverting youth from street involvement by providing emergency services to youth actively engaged in street activities, and transitional services to youth who are ready to leave the streets.

Stress on Family

Sub menu
A sub menu is a subset of a main menu, navigate to sub menus by clicking on drop down arrows or click menu, then move cursor next to a menu to see the sub menu(s).

Sub tab
A sub tab is a subset of a major tab, nnavigate to sub tabs by clicking on the major tab first, then click the sub tab(s) revealed.

Subject Interview
Investigator contact with subject regarding referral allegations. Record on Referral.

Subrecipient
Any person, governmental organization, or non-profit agency receiving qualified federal financial assistance from DSHS and to whom DSHS delegates the federal program policy and authorization responsibility.

Substance Abuse

Substitute Care
Means an out-of-home placement of a child for purposes related to the provision of child welfare services in accordance with chapter 74.13 RCW where the child is in the care, custody, and control of the department pursuant to a proceeding under chapter 13.34 RCW or pursuant to the written consent of the child's parent, parents, or custodian. RCW 13.70.010

Sudanese
Of or relating to Sudan people, language, or culture. Language and Race Type in CAMIS.

Suffix
A suffix is a one-digit number used to distinguish between a family record and a child's placement record (dash record). A suffix may also be a two digit number used to distinguish between subsequent versions of an SSPS authorizations.

Summary Assessment
Risk assessment record in CAMIS.

Summary Suspension Begun
Narrative regarding action taken to summarily suspend a license. Record on license or facility complaint.

Superior Court Guardianship
A legal relationship in which the court appoints someone other than a child's parent to care for the child and manage the child's affairs. Requests for Superior Court guardianship may be sought under RCW 11.88.

Supervisor
A CA worker who oversees a group of CA workers.

Supervisory Extension of 10 Day Face to Face
DCFS supervisor uses to record an extension of the 10 day time limit for the initial face to face with child on a CPS Investigation. Record on Referral and select child's person ID. Supervisory Review. Review of record by supervisor to assure compliance with RCW, WAC, and policy.

Supervisory/Administrative Review
Document review of case, referral, facility complaint or license. This includes an Administrator's review of findings on a referral.

SUPTICK
A classic CAMIS procedure used by supervisor's to review pending facility complaints for each licenser.

Suspend
The act of closing a license for a period of time.

Suspend Letter
An automated letter sent from CAMIS notifying licensee that their license is suspended due to lack of payment of fees OR letter drafted by licensor notifying licensee that their license is suspended due to failure to meet WAC requirements.

Suspended (closed reason)
Reason code entered into CAMIS to indicate closure of a license due to suspension.

Suspended Facility License
Reason code entered into CAMIS to in indicate closure of a license due to suspension.

Suspension Begun
Narrative regarding action taken to suspend a license. Record on license or facility complaint.

SVES
State Verification Exchange System

Swahili
Of or relating to Eastern Africa from Somalia to Mozambique people, language, or culture. Language and Race Type in CAMIS.

Swedish
Of or relating to Sweden or it's people, language, or culture. Language and Race Type in CAMIS.

System Security Policy

T&SP
Transition and Safety Plan

Tab
A graphical element used in screens in CAMIS

Tables
The fundamental structure of a relational database management system. In Microsoft Access, a table is an object that stores data in records (rows) and fields (columns). The data is usually about a particular category of things, such as Counties or Providers.

Tabsheet Options

Tagalog
Of or relating to Philippines or it's people, language, or culture. Language and Race Type in CAMIS.

Tamil
Of or relating to Southern India and Northern Sri Lanka or it's people, language, or culture. Language and Race Type in CAMIS.

TANF
Temporary Assistance to Needy Families(TANF) A block grant used to pay for selected services for eligible clients. When Aid to Families with Dependent Children (AFDC) was replaced with TANF the Children's Administration ended its Title IV-A Emergency Assistance (CEAP) Program. TANF are federal funds allotted to the state via a block grant to:

• provide assistance to needy families so that children may be cared for in their own homes or in the homes of relatives;
• end the dependence of needy parents on government benefits by promoting job preparation, work, and marriage;
• prevent and reduce the incidence of out-of-wedlock pregnancies; and
• encourage the formation and maintenance of two-parent families.

Task bar
This is the default bar, or border, at the bottom of your screen. It shows the Start button, the list of applications currently running, the programs that run behind-the-screens, shortcuts, and the time and date.

TAXIS
Potential Interface for employer data and employee wage information for the state.

Targeted Case Management (TCM)
TCM refers to the case management services provided to children with active DCFS cases by DCFS social workers. It is federally funded under the authority of Title XIX (Medicaid) of the Social Security Act and it pays for social worker salaries. It encompasses social worker activities aimed at assisting children to gain access to educational, medical, social, or other needed services. A unit of TCM services is identified in the SER as a 90 day review, a face-to-face contact with the child, or a telephone call of at least 15 minutes of duration. The department is federally required to track and produce documentation of units of service in order to claim TCM funding.

Team Leader
The team leader is the interface between project management and developers. The team leader is responsible for ensuring that a task is allocated and monitored to completion. The team leader is responsible for ensuring that development staff follow project standards, and adhere to project schedules.

Telephone Contact
Telephone contact with any individual. Record on Case or referral.

Temporary Absence
The child shall be considered to be in the home of a specified relative even if the child is temporarily absent and:

• The department does not have custody, and
• The relative has responsibility for the care and control of the child, and
• The child is expected to return to that specified relative.

Examples of temporary absence include when a caretaker or the child is hospitalized, when a parent is out of the home temporarily and an interim caretaker is helping out, or when a child visits a parent for more than 90 days who does not reside in the child's home.

Temporary Event
A temporary placement is one that is not intended to interrupt the current placement event.

Temporary Out-of-Home Placement
Means an out-of-home placement of not more than 14 days ordered by a court at a fact-finding hearing on a child in need of services (CHINS) petition. RCW 13.32A.030

Tenant Support

Text Required Selection
A mandatory text field that most be completed in CAMIS when certain items are select. (See: "When a waiver is entered on a license an SER is automatically created. The WA SER will include the waiver code type; beginning and end date, and text required selections. When a foster home assessment or reassessment is done in license an action log will be created and displayed in SER.)

Text Size
Refers to the size of your font. Smaller text size is 8 pt, larger text size is 48 pt.

Thai
Of or relating to Thailand or it's people, language, or culture. Language and Race Type in CAMIS.

Third Party
A person, business or product other than primary principal.

Tibetan
Of or relating to Tiebet or it's people, language, or culture. Language and Race Type in CAMIS.

Tickler
Reminder of work pending on a record. A reminder to an assigned user of an activity and it's status.

Tickler List
A list of reminders of work pending.

Tigrigna
Of or relating to Ethiopia and Eritrea or it's people, language, or culture. Language and Race Type in CAMIS.

Time Studies
Currently 3 specific time studies are conducted and PIC time studies will be added in the summer of 2002: See Child Placing Agencies (CPA) for information about the CPA time study. See Pediatric Interim Care for information about the PIC time studies. See Tribal Information for information about Tribal time studies for Title IV-E funding. See RMTS for information about the time study that is used to determine funding for administrative costs.

Title bar
The gray (or colored) bar at the top of each window which displays the program and file name.

Title II
SSA retirement, survivors, disability and HI benefits.

Title IV-E Episode
refers to the time during which a child's out-of-home placement may be eligible for reimbursement with Title IV-E funds. This is not automatically the same as the placement episode.

Title IV-E Eligibility and Reimbursability Summary
14-298 Form used to record Title IV-E eligibility and reimbursability data on eligibility factors, permanency plans, ongoing deprivation, child income and resource.

Title IV-E Foster Care Maintenance Payments
Under Title IV-E, "maintenance" means the cost (and the cost of providing) food, clothing, shelter, daily supervision, school supplies, a child's personal incidentals, liability insurance with respect to the child, and reasonable travel for a child's visitation with family, or other caretakers. Daily supervision may include licensed day care costs for children only when foster parents are employed outside of school hours or when they need to participate in certain foster parent activities.

Title IV-E Initial Eligibility Determination
14-297 Form used to record Title IV-E Initial Eligibility data on removal home, authority to place and whether or not the child meets the 1996 AFDC Relatedness eligibility requirements.

Title IV-E Initial Eligibility Determinations Income Calculations Worksheet
14-293 Income calculation worksheet used in determining IV-E Eligibility.

Title IV-E of the Social Security Act
The Title IV-E program became effective October 1, 1980. It provides federal financial assistance to certain poor, AFDC-eligible children who are removed from their homes and placed in foster care, as well as to children who are at risk of being removed from their homes. IV-E reimburses states for roughly 50 percent of the maintenance and administrative costs of eligible foster children. It also reimburses 75 percent of some training costs and 50 percent of others.

Title XVI
SSI benefits.

Toishanese (Chinese)
Of or relating to China or it's people, language, or culture. Language and Race Type in CAMIS.

Tongan
Of or relating to Tonga or it's people, language, or culture. Language and Race Type in CAMIS.

Tool bar
The name of the strip of buttons you usually see at the top, bottom, or side of an application interface. The buttons activate tools. The idea is to help you work faster; if it weren't for toolbars, you'd have to spend more time figuring out which drop-down menu to select in order to find the option you want to use. A toolbar can be hidden, or it can be configured to appear with or without graphics (the pleasant little pictures on the buttons, such as scissors to denote the computer action "cut").

Toolbar Button
A button that resides in the toolbar area, e.g. "cut", "copy" "Print".

TP
Third Party

Termination of Parental Rights (TPR) Petition
The Adoption and Safe Families Act requires that DCFS file to terminate parental rights when a child has been in foster care under DCFS responsibility for 15 of the most recent 22 months, or is an abandoned infant (as determined by the court), or if the parent has committed certain crimes. DCFS need not file a TPR if there are compelling reasons for not filing. DCFS social workers must document in the case plan the nature of the compelling reasons. Also, DCFS will not file a TPR if it has not made reasonable efforts to return the child safely to the parent. Washington is more proscriptive than AFSA: it requires a TPR petition be filed if the child has been in foster care under DCFS responsibility for 12 of the most recent 19 months.

TPX
Terminal Productivity Executive

Traceability
The ability to trace a project element to other related project elements, especially those related to requirements. Project elements involved in traceability are called traceability items.

Trial Home Visit
A child may be at home on a trial home visit and maintain Title IV-E reimbursability in the foster home. See WAC 388-25-0180.

Training
Education and workshops individuals associated with a license have completed (see: "Training must be posted on the Person ID in CAMIS. Language and LEP must be recorded on the owner, director, or provider of the licensed facility. Unknown is not appropriate.")

Transition & Safety Plan
Transition and Safety Plan is to be completed following a positive reunification decision on the Reunification Assessment. It is required for all children, ages eleven and younger, returning to a parent following 60 days or longer in out-of-home care. For other children and youth, developing a transition and safety plan is encouraged. The child for whom the Transition and Safety Plan is created must have had a CAMIS placement at some time. CAMIS does not require an Open Placement for a Transition and Safety Plan.

Transition Arrangements

Transitional Living Program
The federal CHAFEE Independence Act was amended in 2001 and directs states to deliver transitional living services to former foster care recipients between the ages of 18 and 20. Transitional living support services include assistance in accessing safe and stable housing, employment training, placement and retention services, and support toward the attainment of either a high school diploma or General Education Development (GED) certificate.

Transitional Living Services
Means at a minimum, to the extent funds are available, the following:

1. Educational services, including basic literacy and computational skills training, either in local alternative or public high schools or in a high school equivalency program that leads to obtaining a high school equivalency degree;
2. Assistance and counseling related to obtaining vocational training or higher education, job readiness, job search assistance, and placement programs;
3. Counseling and instruction in life skills such as money management, home management, consumer skills, parenting, health care, access to community resources, and transportation and housing options;
4. Individual and group counseling; and
5. Establishing networks with federal agencies and state and local organizations such as the United States Department of Labor, Employment and Training. Administration programs including the Job Training Partnership Act which administers Private Industry Councils and the Job Corps; vocational rehabilitation; and volunteer programs.
RCW 74.15.020

Translator
A person highly competent in reading and writing English and other languages.

Transportation Agency

Transportation and Supervised Visitation
Parent-Child Visitation contracts provide transportation and supervision for visits between children in out-of-home care and their families, essential services that support family reunification.

Treatment Foster Care
Means a program designed for children, youth, and their families whose special needs are provided through services delivered primarily by treatment foster parents trained, supervised, and supported by agency staff. In addition to the provision of a safe, healthful environment, foster parents are expected to be members of the treatment team and to perform tasks which are central to the treatment process in a manner consistent with the child’s treatment plan.

TRF
Teachers Report Form (Kidscreen)

Tribal Affiliation
The Tribe or Band a person is associated with.

Tribal Code
Tribes are listed by code in ACTNLA screen under "search tribal codes".

Tribal Court
The Court associated with a particular Tribe or Band. If Jurisdiction is Tribal Court (TC), then identifying the Tribe is mandatory. F1 on Tribe or Tribal Court brings up the Search Tribe screen.

Tribe or Band
A federally or non-federally recognized tribe in which a person is a member or eligible for membership; or a tribe Metis Community, or non-status Indian community from Canada.

Tribal ID Status Codes

E - Member
M -Member, Not Enrolled
L - Eligible for Membership
N - Not Eligible for Membership
P - Pending (Includes Unknown Status)

Trigger
A data element entered into CAMIS that initiates a to do activity.

Trukese
Of or relating to Austronesian language spoken primarily on the island of Truk in the Federated States of Micronesia or it's people, language, or culture. Language and Race Type in CAMIS.

Trust Funds Unit
The unit of Children's Administration responsible for handling money for children in foster care. Some sources of money they handle are: Child Support, SSI Funds, inheritance money etc.

Turkish
Of or relating to Turkey or its peoples, languages, or culture. Language and Race Type in CAMIS.

Tutor
Help screens in classic CAMIS.

U.S.
United States

Ukrainian
Of or relating to Ukraine or its peoples, languages, or culture. Language and Race Type in CAMIS.

ULICENSE
Classic CAMIS procedure used to update license record. Undocumented Individual. Anyone in the boundaries of the United States without a visa, work permit, alien status documentation (such as status granted by the Immigration Reform and Control Act) that grants temporary or extended visitation or residence.

Unable to determine

Unenrolled Indian Child
Means an unmarried person under the age of 18 who does not meet the definitions of Indian Child, Washington State Indian Child, or Canadian Indian Child. Regardless of enrollment or membership status, an Unenrolled Indian Child is a child considered to be Indian by a federally or non-federally recognized Indian tribe or off-reservation Indian/Alaska Native community organization. See "INDIAN CHILD" and "WASHINGTON STATE INDIAN CHILD."

Unexpected Death of a Minor
Means a death not resulting from a diagnosed terminal illness or other debilitating or deteriorating illness or condition where death is anticipated.

Unfounded
Means available information indicates that, more likely than not, child abuse or neglect did not occur. No unfounded allegation of child abuse or neglect may be disclosed to a child-placing agency, private adoption agency, or any other provider licensed under chapter 74.15 RCW. RCW 26.44.020

Unfounded Child Abuse & Neglect
CPS or DLR/CPS investigator has determined that more likely than not the alleged abuse/neglect did not occur.

Unfounded Referral
Allegation of CAN that DLR/CPS investigator has determined that more likely than not the abuse/neglect did not occur.

Unit
A group of workers who work for the same supervisor. Usually a unit in within the same Office.

Universal Precautions
An approach to infection controls. According to the concept of Universal Precautions, all human blood and certain human body fluids are treated as if known to be infectious for HIV, HBV, and other blood borne pathogens. Universal Precautions do not apply to feces, nasal secretions, sputum, sweat, tears, urine, or vomit unless they contain visible blood.

Unlicensed Facility
Facility required to be licensed by RCW 74.15, which is not licensed.

Unlicensed Referral
A referral regarding an unlicensed facility.

Upcoming Case Activity
A Case Activity that will need to be completed in the near future.

Update
The act of modifying an existing record in CAMIS.

Upper left pane
Computer term relating to window panes or frames, the upper left hand portion of the screen.

Urdu
Of or relating to Pakistan or its peoples, languages, or culture. Language and Race Type in CAMIS.

Use Case (class)
A description of system behavior, in terms of sequences of actions. A use case should yield an observable result of value to an actor. A use case contains all alternate flows of events related to producing the "observable result of value". More formally, a use case defines a set of use-case instances or scenarios.

User
A person who will use the system that is developed.

User-generated Tickler
A tickler created by a worker or supervisor.

VA
(Department of) Veteran's Affairs

Valid License
An Active license.

Vendor Overpayment
Payment made to the vendor for services not provided; Payment made to the vendor exceeds the amount due. For example: The vendor's customary rate is less than the amount paid or the vendor billed in excess of the time the child attended, including the allowable absence days.

Verify
To prove the truth of by presentation of evidence or testimony; substantiate or to append a verification to (a pleading); conclude with a verification.

Victim Assistance and Domestic Violence Services
The Victim Assistance Program provides support for community-based shelters, emergency counseling and legal advocacy for children and families who have experienced domestic violence and sexual assault. A statewide toll-free hotline is available to link victims with services in their communities. The administration also sets minimum standards for domestic violence perpetrator programs and certifies provider programs. Victims of crime can receive crisis counseling, court accompaniment and advocacy, and other support services from agencies that hold DSHS contracts. Funding is provided by the federal Victims of Crime Act victim assistance grant.

Vietnamese
Of or relating to Vietnam or its peoples, languages, or culture. Language and Race Type in CAMIS.

Visayan
Of or relating to Philippines or its peoples, languages, or culture. Language and Race Type in CAMIS.

Vision (document)
The user's or customer's view of the product to be developed, specified at the level of key stakeholder needs and features of the system

Visit - Did Not Occur
Use this code when a scheduled visit between parent and child does not occur. Record on Referral or case and select child's person id.

Visit - Supervised
Used to record when a supervised parent/child actually occurs. Record on Case or referral and select child's person ID.

Visit - Unsupervised
Used to record when an unsupervised parent/child actually occurs. Record on Case or referral and select child's person ID.

Visitation
The terms "visitation" and "parenting plan" are used interchangeably by DCS. "Parenting plan" is described in RCW 26.09.004. "Visitation" is described in RCW 26 , RCW 13.34.136, RCW 74.09.490, RCW 72.20A.320.

Vocational Rehabilitation Office
DSHS Division of Vocational Rehabilitation (DVR), Regional offices throughout Washington.

Voluntary Placement
An out-of-home placement of a minor, by or with the participation of DCFS, after the parents or guardians of the minor have requested assistance and signed a voluntary placement agreement with DCFS.

Voluntary Placement Agreement (VPA)
A written agreement, binding on the parties to it, between DCFS and the parents or guardians of a minor child, which specifies the status of the child and the rights and obligations of all the parties. For IV-E eligibility, the agreement is valid only for 180 days from the date of placement. IV-E funding beyond the 180th day of placement requires a court finding to the effect that it is in the best interest of the child to remain in care (or that it is contrary to the welfare of the child to return home).

Voluntary Sevice Contract
A voluntary service contract is a written agreement between parents and Children's Administration regarding services that are to be offered and/or obtained. The agreement typically outlines the issues of concern to both the family and CA, the goals or objectives to resolve the issues of concern, services or support help to be obtained, and time lines. The intent of a voluntary service contract is to prevent future incidents of child abuse and neglect and to support strengthening of families to resolve future issues through appropriate family interaction.

Volunteer Individual/Organization

WA SER
An SER type which documents details of the waiver. Should be linked with the type and date ranges of the waiver record in CAMIS. (Waiver SER).

WA State Patrol Referral
Document a request by DLR for investigation by the Washington State Patrol. Record on referral.

WAC
Washington Administrative Code.

Waive Face to Face
License supervisor uses to when the face to face contact with child on a facility complaint is waived. Record on Facility Complaint.

Waive Health & Safety Monitoring Visit
Supervisor uses to record narrative when the Health and Safety Monitoring visit is waived. Record on Case and select child's person ID.

Waive Initial Face to Face
Supervisor uses to record narrative when Initial CPS Face to Face Contact with the child is waived. Record on Referral and select child's person ID.

Waiver
When the licensee is unable to meet the mandates of a WAC requirements and the violation cannot be corrected within 30 days.

Waiver Beginning Date
Waiver effective date or date when waiver begins.

Waiver End Date
Date waiver ends.

Waiver SER
An SER type which documents details of the waiver. Should be linked with the type and date ranges of the waiver record in CAMIS. (waiver SER).

WAN
Wide Area Network

Warrant
A payment instrument for each invoice voucher or other evidence of indebtedness validated by the State Treasurer for payment. A Check is a written order on a bank to pay on demand a specified sum of money to a named person, out of money on deposit to the credit of the maker. A check differs from a warrant in that the latter is not necessarily payable on demand and may not be negotiable. It also differs from a voucher in that the latter is not an order to pay.

Washington State Indian Child
Means a child meeting the definition of Indian Child and whose tribe is a federally recognized tribe located within the state of Washington. See "INDIAN CHILD."

Whereabouts Address

White/Caucasian
Language and Race Type in CAMIS.

Widowed
A woman whose husband has died and who has not remarried.

WIN
Welfare Identification Number

Withdrawn Date
Date department receives notice that applicant desires to withdraw application.

Withdrawn License
A closed license record for an application or reapplication. The closure is due to a decision by the applicant to withdraw their application rather than a departmental decision to deny.

Witness
An individual who observed incident alleged in referral.

Wizard
A built-in help file designed to aid you in setting up or configuring a particular application or program. It is actually an interactive utility that guides a user through each step of the set-up process.

Work Pending Codes
Work pending codes that CAMIS and GUI apply to a referral to track work that is done (derived from the REFREADY procedure). D - Referral Decision R - Referral Decision Review W - Worker Assignment C - Case Assignment

Work Requirement

Worker
A social worker assigned to a case, referral or license. (See license worker and worker id) An user who uses CAMIS.

Worker Assignments
SSPS Worker ID that is related to a referral, case, complaint, placement, etc., in CAMIS/GUI.

Worker Role
A definition of the behavior and activities of an individual, or a set of individuals working together as a team.

Worker with Access

Workload
The cumulative list of activities a worker(s) will complete over a defined period of time.

Writing
For purposes of public disclosure, means handwriting, typewriting, printing, Photocopying, photographing, and every other means of recording any form of communication or representation, including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film or video recordings, magnetic or punched cards, discs, drums,diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated. RCW 42.17.020(36).

WSSR
Washington State Support Registry

Yakama
Of or relating to Native American people inhabiting south-central Washington state. The dialect of Sahaptin spoken by the Yakama. Language Type used in CAMIS.

Yoruba
Of or relating to Southwest Nigeria or its peoples, languages, or culture. Language and Race Type in CAMIS.

Youth
Any unemancipated individual who is under the chronological age of eighteen years. RCW 13.32A.030; RCW 13.34.030; RCW 26.33.020; RCW 26.44.020; RCW 71.06.010; RCW 74.13.020

YSR
Youth Self Report (Kidscreen)

Yugoslav
Of or relating to Yugoslavia or its peoples, languages, or culture. Language and Race Type in CAMIS.

Zulu
Of or relating to Zulu or its peoples, languages, or culture. Language and Race Type in CAMIS.